Administrative Assistant Direct Support

Alyssa Gutierrez

Summary

● Detail-oriented and highly organized Administrative Assistant with three years of experience supporting commercial property management operations.

● Skilled in managing tenant relations, coordinating complex calendars across multiple time zones, and handling invoice processing, expense reports, and basic bookkeeping.

● Proficient in preparing business documents, coordinating meetings and events, maintaining vendor relationships, and overseeing office operations, including supply management and parking administration.

● Adept at providing direct support to executives and property managers, with a proven ability to manage multiple tasks efficiently and professionally.

Work Experience

Amazon

Warehouse Worker June 2024 – Present

● Efficiently sorted, packed, and shipped products to meet tight deadlines and maintain quality standards.

● Ensured inventory accuracy by consistently verifying and organizing stock.

● Collaborated with team members to optimize workflow and meet daily performance goals.

● Maintained a clean and safe work environment by adhering to workplace safety protocols. Dogwood Commercial

Administrative Assistant June 2022 – May 2024

● Managed tenant relations by addressing inquiries and resolving concerns promptly and professionally.

● Processed invoices efficiently, ensuring accuracy and timely payments.

● Manage complex calendars across multiple time zones for executives and teams. Prioritize meeting requests and scheduling conflicts, ensuring critical meetings are accommodated. Coordinate and schedule complex meetings, events, and phone/video conference calls, often involving multiple participants across different locations. Prepare and distribute meeting agendas and materials as needed.

● Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving, and supporting other ad hoc projects as requested.

● Document Preparation like prepare letters, reports, proposals, contracts, and other business documents. Coordinate with vendors, contractors, and clients on behalf of project managers.

● Process invoices, expense reports, and basic bookkeeping tasks. Assist with billing and tracking payments. Help compile reports related to budgets and project costs.

● Order office supplies and maintain inventory. Coordinate office maintenance and vendor relationships.

● Coordinated parking management, including maintaining records and resolving parking-related issues.

● Provided direct support to the Property Manager with various administrative tasks and project assistance. Villalobos Mexican Restaurant

Cashier/Hostess June 2020 – May 2022

● Welcomed and seated guests promptly, managing reservations and walk-in traffic.

● Handled customer payments accurately and efficiently, maintaining smooth checkout processes.

● Provided attentive customer service, ensuring guest satisfaction throughout their dining experience.

● Maintained cleanliness and organization of front-of-house operations. Education

● Harmony School of Excellence – High School Diploma Graduated: May 2024 Skills

● Customer Service & Communication

● Invoice Processing & Recordkeeping

● Calendar management and scheduling

● Office & Administrative Support

● Parking Management

● Microsoft Office & Google Workspace

● Time Management & Organization

● Microsoft office

● Highly detail oriented

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