Support Specialist Ii

SANDRA JACKSON

Federal Contracting & Acquisition Specialist Project & Program Management Contract Closeouts Government Purchase Card (GPC) FAR Compliance

email: **********@*******.*** Cell. 240-***-****

FEDERAL GOVERNENT CLEARANCE SUMMARY

Department of Transportation Federal Railroad Administration, Office of Acquisition Management- Public Trust: Expiration: August 2027

Department of Health & Human Services, Acquisition Management Services – Public Trust, May 2017

General Services Administration, Office of Acquisition Operations – Public Trust, August 2016

Office of Justice Programs (OJP), Office of Administration (OA), Acquisition Management Division (AMD) and the Office of the

Chief Financial Officer (OCFO), Finance, Accounting, and Analysis Division (FAAD), Public Trust, December 2015

Department of Transportation Federal Transit Administration – Public Trust, October 2015

Department of Transportation Office of the Secretary of Transportation - Public Trust, May 2013

Department of Homeland Security - NACI/DHS Suitability, February 2004

PROFESSIONAL SUMMARY

As a Federal Contracting & Acquisition Specialist with 19 years of comprehensive experience in Acquisition Management, I have proven expertise in cradle-to-grave contract lifecycle management with a strong emphasis on Pre-Award activities and Contract Closeout. I have successfully led the closeout of diverse federal contracts—including CPFF, FFP, T&M, LH, IAAs, and BPAs—while managing and mentoring a high-performing team of specialists. My leadership has driven strategic project execution, process improvements, and compliance enhancements across FRA acquisitions. I possess in-depth knowledge of the full federal acquisition process, encompassing market research, acquisition planning, solicitation development, proposal evaluation, cost/price analysis, negotiation, and award, all in strict accordance with the FAR. My expertise is particularly strong in closeout procedures under FAR 4.804-5, as well as FAR 13 and FAR 42.708. Technically adept, I am proficient in PRISM, DELPHI, FPDS, FFMS, Deltek, DCAA/DCMA Rates, SharePoint, and Microsoft Office Suite. Known for exceptional analytical ability, professional writing, and attention to detail, I excel in problem-solving, conflict resolution, and stakeholder communication. My portfolio includes managing a wide range of contract types such as Government Contracts, Simplified Acquisitions, Cost Reimbursement, Task and Delivery Orders, GSA Schedules, IDIQs, BPAs, BOAs, and IAAs.

PROFESSIONAL EXPERIENCE

Department of Transportation Federal Railroad Administration, Office of Acquisition Management, Rapidiant, Inc. - Contracts Management Enterprises, LLC, Washington, D.C.

October 2018 – April 2025

Sr. Contract Specialist-Team Lead/Closeout - Federal Contractor

Led FRA’s agency-wide contract closeout program, overseeing 700+ contracts in full FAR compliance. Applied a servant leadership approach to guide a 5-member team, fostering collaboration, accountability, and high performance.

Resolved complex funding and rate negotiations in partnership with Contracting Officers, auditors, and vendors. Authored SOPs and built Power BI dashboards that streamlined workflows, enhanced transparency, and delivered executive-level insights.

Provided senior leadership with monthly metrics and dashboards, enabling data-driven decisions, greater efficiency, and continuous process improvement.

Delivered training and onboarding for new personnel on closeout procedures and final modification processes, ensuring compliance with FAR, DFARS, and agency policies across multiple contract types (CPFF, CR, FFP, LH, T&M, IAAs).

Mentored a team of five specialists in ESC PRISM and DELPHI, ensuring accurate fund de-obligations, invoice reconciliations, reimbursements, and compliant closeouts aligned with fiscal law and appropriation guidelines.

Directed complex closeout projects and cancellation fund initiatives, ensuring compliance with FAR and DOT regulations.

Served as Subject Matter Expert for PRISM and DELPHI, training staff, resolving technical issues, and optimizing closeout operations.

Developed interactive Power BI dashboards to monitor performance and deliver actionable insights to leadership.

Partnered with Contracting Officers and senior stakeholders to plan and execute closeout strategies for large-scale IDIQs and legacy contracts.

Drove automation, standardization, and innovation in procurement processes, achieving measurable cost savings and faster turnaround times.

U.S. Department of Health & Human Services, Program Support Center, Acquisition Management Services, Xtreme Solutions, Inc., Bethesda, MD

Contract: May 2017 – October 2018

Sr. Contract Specialist/Closeout-Federal Contractor

Successfully executed closeouts for Firm-Fixed Price contracts, Inter/Intra-Agency Agreements, Blanket Purchase Agreements (BPAs), Purchase Orders, and Cost-Type contracts in accordance with FAR 4.804 and TAR requirements.

Authored and processed complete closeout documentation packages, enabling accurate financial reconciliation and regulatory compliance.

Designed and maintained an Excel-based tracker to monitor monthly and fiscal year closeout progress, improving team performance tracking and transparency.

Facilitated onboarding and mentoring of new hires —developing training materials and sharing best practices to meet aggressive closeout targets.

Liaised with the Director of Finance on high-priority fund cancellations and performed detailed financial reconciliations to ensure accurate de-obligation of funds.

Advised senior personnel on closeout strategy, compliance measures, and contributed to the development of a comprehensive Standard Operating Procedure (SOP).

U.S. Department of Justice International Law Enforcement Training Program-Engility Corporation–Kforce, Inc. – Alexandria, VA

Contract: March 2017 – May 2017

Sr. Contract Specialist/Closeout-Federal Contractor

Managed all aspects of federal government contract closeouts, including reviewing open billing details, actual and unbilled reports, and analyzing daily costs for discrepancies. I identified issues, engaged in problem-solving, and compared actual costs against estimated costs.

Reviewed the billing log and followed up on payment discrepancies, including short pay and overpay. Elevated payment issues to finance and accounting, providing guidance and support to ensure accurate and timely billing and prompt collection. Conducted a comprehensive review of project structures to ensure alignment with funding, billing, and revenue formulas generated a Closeout Report to track costs and billing efficiently.

Carried out data analysis to determine discrepancies in invoices for Cost-Plus Fixed Fee (CPFF) contracts, addressing overages and shortages. Efficiently prepared spreadsheets to manage invoice timelines, including travel expenses, labor hours, materials shipping, and facility-related costs.

General Services Administration (GSA), Office of Acquisition Operations QMAAA-QMAAB, E-3 Federal Solutions, LLC, Washington, D.C.

Contract: August 2016 – March 2017

Sr. Contract Specialist/Closeout-Federal Contractor

Verified the delivery and receipt of goods and services to the client, as well as the inspection and acceptance of all goods and services from the client.

Secured Concurrences for closeout from the Contracting Officer's Representative (COR) and the vendor, drafting modifications for the Contracting Officer's approval and signature to de-obligate excess funds. Entered de-obligated funding into internal financial and business management systems (FSS, eViewer, and FPDS-NG) to ensure the proper closeout of all final Task Orders.

Completed and uploaded the Closeout Completion Statement into the system; verified vendor past performance reports in CPARS and marked the contract as completed in the system.

Office of Justice Programs (OJP), Office of Administration (OA), Acquisition Management Division (AMD) and the Office of the Chief Financial Officer (OCFO), Finance, Accounting, and Analysis Division (FAAD), Salmon Group, Inc., Washington, D.C.

Contract: December 2015 – August 2016

Sr. Contract Specialist/Closeout-Federal Contractor

Provided contract closeout support, including managing the post-award closeout file and conducting peer reviews before final award modifications. Performed various administrative reviews of all documents and FAR clauses as needed for closure. Utilized systems such as JPAMS, FMIS2, shared drives, and electronic folders to ensure all awards and files are digitally complete, with no hard copy paper files.

Analyzed and reconciled contract and accounting obligations and payment documentation. Generated financial system reports, prepared contractor Release of Claims documentation, and created contract modifications along with supporting documents.

Sent correspondence for review and signature by the Contracting Officer's Representative (COR) and contractor. Maintained contract files in both e-file and JPAMS and responded to inquiries from the COR and contractor regarding contract closeout.

Department of Transportation, Office of the Secretary of Transportation, Hanks, Hanks & Associates, LLC, Washington, D.C.

Contract: May 2013 – October 2015

Sr. Contract Specialist/Closeout-Federal Contractor

Served as Assistant Team Lead for the Working Capital Fund Closeout Team, conducting interviews and training staff on contract closeout processes and procedures for the Department of Transportation.

Supported government staff with post-award recommendations for de-obligations and closeouts, prioritizing tasks to ensure timely contract completion. Organized files for accurate distribution and coordinated with senior-level staff to ensure timely achievement of goals for accurate contract completion and releases. Retrieved financial reports from Delphi to reconcile funding obligations and expenditures with the vendor’s or servicing agency’s final vouchers, performing desk audits as necessary. Resolved discrepancies by consulting with senior-level staff, vendors, and finance.

Identified and confirmed expired, current, and ongoing contracts, prioritizing tasks and tracking funding status to determine amounts to be de-obligated. Ensure that outstanding claims and other issues are resolved, and de-obligate undelivered obligations (UDOs) in compliance with Department of Transportation regulations.

Prepared and reviewed contract files for closeout to ensure all documents comply with FAR 4.804-5 procedures. Verified the submission of final invoices and Intra-Governmental Payment and Collection (IPAC) transactions.

US Dept. of Homeland Security, Office of Procurement Operations, General Services Administration, Contract Management Division, JAB Solutions LLC, Washington DC

Contract: October 2011 to May 2013

Sr. Contract Specialist/Closeout-Federal Contractor

Delivered on-site, client-facing contract management support to the Department of Homeland Security in a contractor capacity.

Executed the preparation, generation, and completion of all contract closeout actions. Demonstrated expertise in various contract types, including Firm-Fixed Price, Labor-Hour, Time and Material, and Cost-Reimbursement contracts. Successfully closed out Blanket Purchase Agreements (BPAs) under GSA schedule contracts and Inter-Agency Agreements (IAAs).

Department of Homeland Security, Federal Protective Service, Patricio Enterprises, Inc., Alexandria, VA

Contract: December 2009 to October 2011

Sr. Contract Specialist/Closeout-Federal Contractor

Prepared contract files for close out, ensuring that all documents comply with requirements, policies, and guidelines as outlined in FAR 4.804-5.

Demonstrated extensive knowledge of policies, regulations, and procedures related to contract files and management. Reconstructed and closed contracts within the PRISM database, ensuring accuracy, elimination of duplicate documents, and consistency across all supporting materials.

Verified funding through the Federal Financial Management System (FFMS) and coordinated with accounting to generate required financial reports. Maintained clear and consistent communication with internal teams and external stakeholders to support contract integrity and compliance.

Department of Homeland Security, Office of Acquisition Management, Immigration and Customs Enforcement, MAIC, Inc., Washington, D.C.

Contract: January 2006 to December 2009

Sr. Contract Specialist/Closeout-Federal Contractor

Managed the administration, closeout, and termination of contracts and purchase orders. Compiled an inventory of files requiring closeout by entering relevant information into the database.

Scanned and uploaded copies of original awarded modifications into the PRISM system, and reconstructed contracts within the platform. Created modifications in the PRISM system to close the contract, uploading and attaching the Completion Statement, Contract Closeout Checklist, and unilateral or bilateral closeout modifications. Closed out contracts in accordance with Federal Acquisition Regulation (FAR)4.804-5 procedures, preparing a summary detailing action taken using the closeout checklist.

TECHNICAL & SOFTWARE PROFICIENCIES

Tools: PRISM, DELPHI, FFMS, UFMS, CPARS, SAMS, FPDS-NG, SharePoint, CPARS, eSourcing, PASS, Salesforce/CRM, Oracle CLM

Office: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),

Systems: R2D2 (Resource Requirement Decision Data (UDO Tracker), Procurement Status Tracker (PST), Standardized Tracking and Reporting System (STARS), SAP FSS; eViewer, PPIRS, Citrix and ORS, DCIS, eFlow 4, PSC Acquisitions, GovTribe, SAP ARIBA PASS Procurement Automative Support System, Salesforce/CRM Customer Relationship Management, SAP Simplified Acquisitions Procurement, ORACLE, CLM Contracting Lifecycle Management System, eSourcing

CERTIFICATIONS & TRAINING

Certificate of Completion - FY2024 DOT Cybersecurity and Privacy Awareness Training (SAT) –– 5/2024

Office of Contracting & Procurement OCP – District of Columbia Department of General Services Standard Contract Provisions Training: Procurement Foundations, Introduction, OCP Roles & Authority, Procurement Lifecycle, Laws, Regulations & Policy, Ethics; Market Research, Contracting Basics, Financial Fundamentals, PASS Contracts Module, eSourcing – July 2023

Certificate of Completion - FY2023 DOT Cybersecurity and Privacy Awareness Training (SAT) – 10/2023

Certificate of Completion: DOT Controlled Unclassified Information Training (Online) – 10/2023

Certification of Completion for GSA Online University (CPARS) – Contractor Performance Assessment Reporting System, 2016

Certification of Completion for GSA Online University (PPIRS) – Past Performance Information Retrieval System, 2016

Certificate of Completion for GSA Online University (Sharing in a Collaborative Environment), 2016

Certificate of Completion for GSA Online University, Federal Business Management System (FBMS) for On-Line Analytical Processing (OLAP) Course, 2015

Certificate of Attendance – PRISM Initiating Award Modifications – Department of Homeland Security/Office of Procurement Operations, 2011

Certificate of Attendance – PRISM Buyers - Awards – Compusearch Software Systems, Inc., 2011

Certificate of Completion for Federal Financial Management System (FFMS) Training, 2012

PROFESSIONAL AFFILIATIONS

District of Columbia Procurement Certification Program (DPCM) - Procurement Foundation Office of Contracting & Procurement OCP – July 2023

National Contract Management Association (NCMA): Department of Homeland Security - January 2005

Buyers Solicitations, Purchase Request Info. Systems, PRISM, Fundamentals of Systems Acquisition Management, PRISM Requisitions,

Mission Support Planning, PRISM Initiating Awards Modifications, Shaping Smart Business Arrangements, Post Release Solicitation

Contact this candidate