Talent Acquisition 6-Month Contract
Resume:
OLIVIA R. EWING
******.*****@*****.***
Seasoned administrative professional with 20+ years of experience supporting senior leaders, managing office operations, and streamlining projects. Known for improving productivity and building strong relationships with clients, vendors, and teams. Skilled in administrative support, recruiting coordination, and project management..
EXPERIENCE
Dec 2020 – Mar 2025 Administrative Assistant, Chicago, IL
Safe Zone Services
Provided high-level administrative support directly to the President/Owner of a small, minority-owned construction firm, overseeing daily operations and ensuring seamless workflow across all business functions.
Managed financial tasks, including invoice processing, payroll, budget monitoring, and preparation of executive financial reports.
Coordinated bid preparation, contracts, and project documentation, supporting project timelines and deliverables.
Implemented an efficient digital filing system, improving data retrieval and organization.
Built and maintained strong relationships with vendors and suppliers, enhancing collaboration and business partnerships.
May 2013 – July 2019 Recruiting Coordinator, Chicago, IL
Elite Staffing, Inc
Reviewed resumes and applications to identify qualified candidates for various client industries.
Conducted background checks and coordinated physical and drug testing to ensure compliance.
Analyzed recruitment metrics to optimize hiring strategies and improve process efficiency.
Provided comprehensive onboarding support, including I-9 preparation, E-Verify processing, and ensuring a smooth and compliant experience for new hires.
Jan 2006 – Jun 2007 Administrative Assistant, Cardiology, Chicago, IL
Northwestern Medical Faculty Foundation
Prepared, proofread, and edited correspondence and medical reports.
Assisted with research, manuscript development, and grant applications to advance key projects.
Managed complex physician calendars and outpatient clinic schedules.
Acted as a liaison between patients, physicians, and staff nurses, facilitating smooth communication and care delivery.
Jun 2003 – July 2005 Secretary IV, Office of the Bursar, Chicago, IL
University of Chicago
Analyzed and researched student accounts, effectively addressing and resolving inquiries and errors.
Processed transactional documents and managed the filing system for student accounts.
Assisted in creating accounting reports that informed leadership decisions about student accounts.
Jan 2000 – Oct 2002 Recruiting Coordinator/HR Administrative Assistant, Chicago, IL
Watson Wyatt Worldwide
Provided comprehensive administrative support to HR leadership, including the Director and Senior Managers.
Managed logistics for interviews and coordinated 20+ campus recruitment events annually.
Fostered relationships with university staff and student organizations to strengthen talent pipelines.
SKILLS & ABILITIES
Administrative Support: Calendar Management, Travel Coordination, Document Preparation, Office Operations
Project + Operations Management: Budget Monitoring, Vendor Management, Contract Preparation
Recruiting + HR: Candidate Screening, Background Checks, Onboarding, Event Coordination
Software + Tools: Microsoft Office Suite, ATS Software, Google Workspace
Key Strengths: Communication, Organization, Problem-Solving, Confidentiality, Adaptability, Attention to Detail
PROFESSIONAL DEVELOPMENT
American Management Association (AMA)
Completed coursework in Project Management, Time Management, and Office Management & Administrative Support.
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