Corporate Governance Secretary
Resume:
* **** ****** ** ********* Lee
INTERNAL R É S U M É
Elizabeth Lee
BEECHBORO WA 6063
M: 043*-***-***
E: ******@*******.***.**
Career Objective
Results driven and performance focused professional with strong corporate governance and company secretarial skills together with a sound business acumen developed in various positions at a corporate level. Leading by example and achieving exceptional results aligned with strategic direction, I have demonstrated a high level of proficiency in achieving positive business outcomes and overseeing efficient operations.
Demonstrated Skills & Abilities
• Fosters & Nurtures Internal & External Relationships
• Day to Day Business & Operations Management
• Management Accounting & Budget Preparation
• Accounts Payable & Accounts Receivable Functions
• Prepare Bank Reconciliations & General Ledger
• Create & Maintain Spreadsheets & Databases
• Oversee Compliance & Risk Management
• Staff Recruitment, Management, Training & Mentoring
• Employee Performance Appraisal & Team Building
• Prepare & Monitor Key Performance Indicators
• Liaise & Negotiate Outcomes with People at all Levels
• Develop & Improve Business Policies & Procedures
• Strong Conceptual, Analytical & Problem Solving Skills
• Flexible & Adaptable to Change & Drives Improvement
• Aligns Multiple Functions with Operational Needs
• Information Gathering, Research & Analysis
• Analyse Processes & Drive Continuous Improvement
• Implement New & Improved Methods & Systems
• Problem Solving, Data Analytics & Error Detection
• Assimilate & Introduce New Technologies
• Build & Sustain Effective Relationships
• Advanced Organisation & Time Management
Tertiary Qualifications
2009 Bachelor of Business (Finance)
Edith Cowan University
2009 Bachelor of Business (Business Law)
Edith Cowan University
2008 Graduate Diploma of Corporate Governance of ASX Listed Entities Kaplan Financial
2007 Graduate Diploma in Applied Corporate Governance Governance Institute of Australia
Computer Skills
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Outlook
• Diligent Board Portal
• BoardVantage
• Board Effects
• MYOB
• SYBIZ
• Corporate Register System
(CRS) & CAS (BGL)
• ASIC Electronic Lodgment System
• Email and internet proficient
• Quick learner, keen to update
• Fast and accurate keyboard skills
2 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
Employment History
Dec 2012 - Current COSEC & BOOKKEEPING CONTRACTING SERVICES PTY LTD 5 Cuttler Avenue Beechboro WA 6063
Director
Key Duties:
• Provide outsourced company secretarial services and bookkeeping services to companies and small businesses.
• Act as company secretary for companies, performing all aspects of Company Secretarial duties as directed.
• Maintain company’s statutory records and prepare Directors’ Circular Resolutions and minutes of meetings.
• Compile Board Papers, Board Committee papers and prepare Company Annual Reports.
• Update Corporate Governance Statements and Policies.
• Ensure compliance with Corporations Act, ASX Listing Rules and ASIC requirements.
• Liaising with external parties to ensure that statutory and compliance requirements with ASIC
• Manage external share registry relationships and internal share registry processes.
• Arrange and attend Board Meetings, Committee Meetings and Shareholders Meetings.
• Draft and lodge ASX announcements, facilitate payment of dividends and correspond with shareholders.
• Liaise with internal and external legal advisers regarding legal and governance issues. Sep 2021 – Feb 2022 TRICOR SERVICES (Maternity Leave Cover) Level 3, 1049 Victoria Road West Ryde, NSW 2114
Senior Manager – Corporate Secretarial & Governance Key Duties:
Primary Role
• Manage all aspects of deliverables independently with a portfolio of 450+ international and domestic companies.
• Supervise two junior corporate secretarial staff.
• Respond to all queries in regards to entity formation/registration and ongoing corporate secretarial compliance including financial reporting obligations in Australia.
• Attending to company health checks for our international clients. Secondary Role
• To assist with new business enquiries with regards to company secretarial for local and international clients on entity formation and ongoing compliance reporting requirements.
• Supporting marketing initiatives.
• Attend to clients’ requests on proposed changes to standard contract terms of business.
• Internal compliance reporting to the Company’s head office located in Hong Kong. Aug 2021 – Feb 2022 DevelopmentWA (Six-month Fixed Term Contract) Level 4, 40 The Esplanade, Perth
Board Secretary
Key Duties:
• Lead and coordinate the investigation and analysis of projects and initiatives for the Western Australian Land Authority Board and provide Corporate Secretary function to the Board.
• Provide support to the Board by developing, monitoring and coordinating statutory and administrative compliance as well as managing best practice corporate governance for the organisation.
• Coordinate, facilitate and undertake strategic projects relating to the functions and governance of the Board and actively contribute to planning, the achievement of team outcomes and a team environment that fosters cooperation, innovation and initiative.
• Undertake projects to support the Chief Executive and Executive Officer, monitor actions arising from Board, Board Committees, Board trips and consults and liaise with employees and consultants on project initiatives.
• Liaise with the Minister’s Office as required.
• Research and advice on policy and statutory matters
• Development and implementation of corporate programs (ie Board Program)
• Analysis and preparation of written submissions and reports
• Quality assurance of documentation, briefings and events 3 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
• Coordination of meeting agendas, written submissions, presentations, minutes, and initiation and monitoring of actions.
Aug 2021 – Aug 2022 CREDIT INTELLIGENCE LIMITED
Ground Floor, 16 Ord Street West Perth WA 6005
Company Secretary
Key Duties:
• Act as company secretary for the Company, responsible for all aspects of Company Secretarial duties.
• Maintaining the company’s statutory records and prepare Directors’ Circular Resolutions and minutes of meetings.
• Compile Board papers, Board Committee papers and assist in preparation of Annual Reports
• Update Corporate Governance Statements, Policies and ensure compliance with ASIC requirements.
• Ensure compliance with Corporations Act and ASX Listing Rules.
• Liaise with external parties to ensure that statutory and compliance requirements with ASIC
• Arrange and attend Board Meetings, Committee Meetings and Shareholder Meetings.
• Draft and lodge ASX announcements and manage external share registry.
• Facilitate payment of dividends, correspond with shareholders, liaise with internal/external legal advisers on legal and governance issues.
Apr 2018 – Sept 2020 CBHS HEALTH FUND LIMITED
Level 5, 79 George St Parramatta NSW 2150
Assistant Company Secretary
Key Duties:
• Maintaining the company’s statutory records and prepare Directors’ Circular Resolutions and minutes of meetings.
• Compile Board papers, Board Committee papers and assist in preparation of Annual Reports
• Update Corporate Governance Statements, Policies and ensure compliance with ASIC & APRA requirements.
• Ensure compliance with Corporations Act and PHI Act.
• Liaise with external parties to ensure that statutory and compliance requirements with ASIC & APRA
• Arrange and attend Board Meetings, Committee Meetings and Shareholder Meetings. Feb 2014 - Current FORRESTFIELD & DISTRICTS COMMUNITY FINANCIAL SERVICES LIMITED c/- Shop 6/7 Forrestfield Forum, 20 Strelitzia Ave, Forrestfield WA 6058 Company Secretary & Treasurer
Key Duties:
• Act as company secretary for the Company, responsible for all aspects of Company Secretarial duties.
• Maintaining the company’s statutory records and prepare Directors’ Circular Resolutions and minutes of meetings.
• Compile Board papers, Board Committee papers and assist in preparation of Annual Reports
• Update Corporate Governance Statements, Policies and ensure compliance with ASIC requirements.
• Ensure compliance with Corporations Act.
• Liaise with external parties to ensure that statutory and compliance requirements with ASIC
• Arrange and attend Board Meetings, Committee Meetings and Shareholder Meetings.
• Manage external share registry.
• Facilitate payment of dividends, correspond with shareholders, liaise with internal/external legal advisers on legal and governance issues.
• Coordinate the financial operations and undertaking bookkeeping for the branch
• Liaise with branch manager on expenses and payroll
• Pay invoices for the branch
• Prepare monthly income and expenditure reports for the Board
• Reporting month expenditure to Bendigo & Adelaide Bank
• Coordination of company audit
• Coordination of the financial results for the annual report
• Compliance of sim monthly and annual returns to ASIC
• Lodge Business Activity Statements
• Prepare annual Budgets for the company
4 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
Dec 2012 - Oct 2013 WESTERN POWER
363 Wellington Street Perth WA 6001
Business & Governance Manager
Key Duties:
• Analyse the Division’s performance across all areas, assessing risks, driving opportunities and improvements.
• Maintain Western Power’s corporate policies register with content owners and manage corporate governance disclosure documents such as annual directors’ report, website and benchmark performance against key standards.
• Design KPIs, performance monitoring and reporting processes across the Division or Group that support the delivery of strategic objectives aligned with organisational requirements.
• Prepare and distribute business reports for the Division/Group, liaising with Branch Managers and other personnel.
• Review, support or author board papers and business cases presented by Branch Managers in light of Divisional strategic and operational objectives and provide analysis and commentary to the General/Group Manager.
• Coordinate preparation of Board and Board committee submissions and reports in accordance with organisational standards in conjunction with content authors.
• Manage the risk development and assessment process on behalf of the Division, maintaining the risk register and liaising with the Manager Risk and Compliance.
• Manage all strategy workshops for the Division and identify business process improvement opportunities. Feb 2011 - Current PRL GLOBAL LIMITED
6 Thorogood Street Burswood WA 6100
Company Secretary
Key Duties:
• Act as company secretary for the Company, responsible for all aspects of Company Secretarial duties.
• Maintaining the company’s statutory records and prepare Directors’ Circular Resolutions and minutes of meetings.
• Compile Board papers, Board Committee papers and assist in preparation of Annual Reports
• Update Corporate Governance Statements, Policies and ensure compliance with ASIC requirements.
• Ensure compliance with Corporations Act and ASX Listing Rules.
• Liaise with external parties to ensure that statutory and compliance requirements with ASIC
• Arrange and attend Board Meetings, Committee Meetings and Shareholder Meetings.
• Draft and lodge ASX announcements and manage external share registry.
• Facilitate payment of dividends, correspond with shareholders, liaise with internal/external legal advisers on legal and governance issues.
Feb 2011 – April 2023 QUESTUS LIMITED
Unit 1/5 Bramall Road, East Perth WA 6004
Company Secretary
Key Duties:
• Act as Company Secretary for all group entities including 1 ASX-listed and 55 unlisted companies.
• Responsible for all aspects of Company Secretarial duties as detailed below.
• Maintain statutory records for 55 subsidiaries, prepare Directors’ Circular Resolutions and meeting minutes.
• Compile Board Papers, Board Committee Papers and assist in preparing Annual Reports.
• Maintain and update Corporate Governance Statements and Policies.
• Oversee compliance with Corporations Act and ASX Listing Rules and National Rental Affordability Scheme (NRAS).
• Liaise with external parties to ensure statutory and compliance requirements with ASIC, ASX and NRAS.
• Manage external share registry, draft and lodge ASX announcements.
• Arrange and attend Board Meetings, Committee Meetings and Shareholder Meetings.
• Facilitate payment of dividends, correspond with shareholders, liaise with internal and external legal advisers as required on legal and governance issues.
• Liaise with external stakeholders regarding tenancy management and release completed housing to qualified tenants. 5 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
May 2009 - Feb 2011 LEND LEASE PRIMELIFE LIMITED
Level 4, 111 Cecil Street, South Melbourne VIC 3205 Assistant Company Secretary & Compliance Manager
Key Duties:
• Assist the General Counsel and Company Secretary in all aspects of Company Secretarial duties.
• Maintain the company’s statutory records for 250 subsidiaries.
• Compile of Board Papers, Board Committee Papers and assist in preparing Annual Reports.
• Prepare Directors’ Circular Resolutions and minutes of meetings.
• Maintain and update Corporate Governance Statements and Policies.
• Oversee compliance with ASIC requirements and liaising with external parties to ensure statutory and compliance requirements with ASIC are met.
• Ensure compliance with Managed Investments Scheme Compliance Plan & Australian Financial Services Licences.
• Maintenance of Business Names, Trademarks and Real Estate licences registration and renewals.
• Coordination of Compliance Training programs.
Dec 2008 - May 2009 AUSTOCK GROUP LIMITED (Maternity Leave Cover) Level 12, 15 William St Melbourne VIC 3000
Company Secretary
Key Duties:
• Act as Company Secretary for all group entities including 2 ASX listed and 25+ unlisted companies.
• Ensure compliance with Corporations Act and ASX Listing Rules, draft and lodge ASX/APX announcements.
• Manage share register, administer employee share plans, option plans and manage external share registries.
• Arrange and attend approximately 170 Board and Committee meetings per year.
• Arrange and attend approximately 5 shareholder meetings per year.
• Facilitate payment of dividends and correspondence with shareholders.
• Liaise with internal and external legal advisers as required on legal and governance issues
• Manage and delegate duties to company secretarial assistant as appropriate.
• Ensure compliance with Pooled Development Funds Act. May 2008 - Nov 2008 MACQUARIE GROUP LIMITED
1 Martin Place, Sydney NSW 2000
Company Secretarial Contractor (6-month contract)
Key Duties:
• Assist the legal team during reporting period in the Company Secretariat department with the preparation of Annual Reports, Notice of Meeting and Corporate Governance statements for the holding Company. Aug 2007 - Apr 2008 CORPORATE COMPLIANCE PARTNERS
Suite 1, Level 2 Grafton Bond Building, 201 Kent Street, Sydney NSW 2000 Company Secretary
Key Duties:
• Manage 2 to 3 clients at senior executive and board level as either appointed Company Secretary or Assistant Company Secretary as required.
• Administer ASX listed entities and their unlisted subsidiaries including possible management of overseas agents and manage reporting to relevant regulatory bodies such as the ASIC and ASX.
• Corporate Governance reporting, assisting companies to implement and disclose against Corporate Governance Principles and Recommendations.
• Prepare sections of Annual Report such as the Corporate Governance Statement and other disclosure documentation.
• Conduct research to maintain currency of knowledge and in response to specific client actions such as acquisitions, the Corporations Act, ASX Listing Rules, AASB and journals etc.
• Corporate and Capital structure management including monitoring of ASX LR 7.1 compliance.
• Option register and issuance management, either managing internally or instructing clients’ Share Registries.
• Board and Shareholder meeting preparation including drafting Notices of Meeting, conduct, minuting and filing etc.
• Utilise ASX corporate secretariat knowledge under guidance to prepare practical test scenarios as part of development of compliance software program.
6 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
Sep 2006 - Aug 2007 GAMEDAY ENTERPRISES PTY LTD
22 Dalby Road, Hovea WA 6071
Executive Assistant to the Chairman
Key Duties:
• Provide timely, accurate and professional administrative, accounting, payroll, research and company secretarial and secretarial duties for all companies owned by the Chairman and other tasks as required. Achievements:
• Successfully set-up the new office which involved purchasing of stock and equipment, resource allocation, staffing, cost analysis, supplier negotiation, policy and procedure development and many other aspects.
• Completed the input of historical accounting data from 2003 into MYOB system. Jan 2006 - Jul 2006 AUTOMOTIVE HOLDINGS LIMITED
21 Old Aberdeen Place, Perth WA 6005
Assistant Company Secretary
Key Duties:
• Provide assistance to the Company Secretary, assuming a wide range of responsibilities as below.
• Maintain the company’s statutory records for listed entity and 52 subsidiaries.
• Ensure and oversee compliance with all ASIC and ASX requirements.
• Liaise with external parties to ensure that statutory and compliance requirements with ASIC. Achievements:
• Completed probity checks for all subsidiary companies within 6-month period. Sep 2000 - Dec 2005 MACMAHON HOLDINGS LIMITED
44 Kurnall Road, Welshpool WA 6106
Company Secretary /Administration Manager
Key Duties:
• Provide company secretarial duties, administer the Company’s Perth office and assist the Chief Financial Officer with a range of responsibilities including the maintenance of the company’s statutory records as detailed below.
• Ensure and oversee compliance with all ASIC and ASX requirements.
• Prepare company information and announcements to brokers, analysts and bankers.
• Coordinate the preparation of the annual report, brochures and other company documentation.
• Manage and coordinate the Executives and Directors Options Scheme.
• Continuous disclosure of company corporate governance requirements, liaise with external parties to ensure statutory and compliance requirements with ASIC & ASX are met and lodged, particularly continuous disclosure requirements
• Prepare Corporate Governance statements according to ASX Good Corporate Governance and Best Practice Recommendations.
• Attend Board meetings, Board Committee meetings, Annual General meetings and prepare agendas, documentation and minutes and ensure that they are distributed to Directors within the set timeframe.
• Manage Directors’ travel arrangements, expense claims and other requirements.
• Ensure travel and insurance programs run smoothly and review providers to ensure desirable commercial terms.
• Manage company credit card accounts, authorise administrative expenses and manage the administrative budget.
• Manage company owned and leased properties, ensuring appropriate documentation, that properties are properly maintained and negotiate rentals and lease conditions.
• Provide administrative and secretarial duties for the Chief Financial Officer with responsibility for all filing, correspondence, prepare reports, appointments, travel arrangements, liaise with internal and external parties on behalf of the CFO.
• Coordinate company functions, with responsibility for budgeting, catering, entertainment and programming
• Manage the performance of four administration staff, providing leadership and guidance as required. Achievements:
• Reduced travel costs by up to 30% by introducing centralised travel procedures and negotiating a travel contract.
• Managed the extension of the company’s office building and relocation of 70 personnel.
• Negotiated competitive insurance premiums in a hardening market.
• Implemented policy and procedures for approving and reporting company credit card expenses. 7 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
• Introduced a policy of obtaining at least 3 quotes for repairs and maintenance and all other adhoc services, renegotiated all service contracts and reduced the costs of all contracts and instrumental in negotiating reduced office rent, saving
$100,000 a year.
• Improved the efficiency of the Company Secretarial database and filing system.
• Automated company’s archive system and implemented electronic storage of all company documents. Previous Work History
1999 - 2000 PHOSPHATE RESOURCES LIMITED - Company Secretary and Executive Secretary 1989 - 1994 COMMONWEALTH BANK - Service Centre Manager/Customer Service Supervisor 1978 - 1989 THE ORIENTAL BANK - Customer Service Supervisor/Bank Clerk 1977 - 1978 MOTORCYCLE INDUSTRIES - Personal Secretary Volunteer
2/11/2020 to present NANNUP TRUFFLES GROWERS CO-OPERATIVE LTD - Company Secretary and Non-Executive Director Truffiere in WA
27/07/2015 to SHELTER WA – Non-Executive Director
25/10/2021 Shelter WA is the independent peak body in Western Australia that advocates for social and affordable housing and ending homelessness
24/08/2015 to MIDLAS
22/03/2018 Not-for-profit community legal centre based in Midland that provides financial counselling, tenancy advocacy, disability advocacy and legal services to people throughout the North East Metro region of Perth
Professional Memberships
• Fellow Member - Governance Institute of Australia (formerly Chartered Secretaries Australia) (FGIA)
• Fellow Member - Institute of Chartered Secretaries & Administrators, London (ICSA)
• Full Member - Mortgage and Finance Association of Australia (MFAA) 8 Page Résumé of Elizabeth (Liz)
Lee
INTERNAL
Personal Details
Nationality: Australian - Chinese
Health: Excellent, physically fit, non-smoker
Licences: Current Driver’s Licence
Languages: English, Bahasa Malaysia, Bahasa Indonesia, Cantonese & Hokkien (Verbal) English, Bahasa Malaysia, Bahasa Indonesian (Written) Professional Referees
Available on Request
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