Accounts Payable Assistant Iii
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Catherine Williams
Healthcare Administration/Accounts Payable/Banking
Bessemer, AL
Professional Summary
Promoting support for the health, safety, and well-being of patients with mental illness, developmental disabilities and substance use disorder.
Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
COORDINATOR OF PHARMACY PRACTICE EXPERIENCES/Assistant III
SAMFORD UNIVERSITY-Birmingham, AL
November 2022 to July 2024
1. Maintain schedule of appointments for department chair, including organization of meetings
2. Makes copies of materials as requested by faculty.
3. Schedules the student evaluations
4. Furnishes faculty/staff with supply requests forms each semester; distributes supplies to faculty/staff; furnishes offices for new faculty members.
5. Assists with Departmental faculty book requests.
6. Clinical and Field Education Support
7. Prepares end of semester certificates for all preceptor
8. Assists with orientation sessions and other on-campus events/ceremonies for the degree programs (scheduling, reservations, supplies, secure catering, etc.)
9. Confirms/secures room reservations via review of SPACES schedule.
10. Secretarial Support
11. Communicates in a courteous and professional manner with all College constituents.
12. Ensures adequate office supplies are in place for faculty and staff.
13. Creates and maintains databases as needed.
14. Reserves rooms and meeting locations through scheduling system
15. Answers telephone and directs caller to appropriate faculty/staff member; takes messages; answers questions; refers students and parents to the CHS website for additional information.
16. Serves as recording secretary for Program Committee, Faculty, and/or other standing Department meetings as assigned (prepare agendas and supporting materials, attend meetings, take and transcribe minutes, prepare and distribute final minutes and reports, maintains assigned committee folders on the University W drive)
17. Sorts and distributes mail to appropriate Departments/individuals.
18. Assists with mass mailings generated by the Departments (students, preceptors, and clinical/field facilities)
19. Collaborates with the Building Coordinator related to facility issues as needed.
20. Maintains filing and shredding of documents.
21. Keeps all necessary forms and handouts copied and in stock.
22. Maintains office machines in working order (refilling cartridges, clearing paper jams in copier or coordinating repairs, etc.)
23. Purchases and ensures availability of all supplies (including clerical, office, and instructional), computer software, door signage for faculty/staff, gifts for honorary speakers, cards or flowers for special occasions, promotional items for special events, etc. with supervisor’s approval.
24. Maintains current faculty/staff contact information.
25. Creates and maintains electronic group address lists for each major to allow corresponding with students.
26. Maintains records and files of all purchases, requisitions, receivables, etc.
27. Processes travel/expense reimbursements
28. Collaborates with the Building Coordinator related to facility issues as needed.
29. Runs department-related errands as needed.
30. Performs other related duties as assigned/needed.
Planning & Quality Assurance Specialist
State of Alabama Taylor Hardin Secure Medical Facility (RETIRED)-Tuscaloosa, AL
March 2021 to January 2023
Monitoring activities that support the safety, care, and treatment of forensic patients. Ensures compliance with appropriate standards for accreditation and certifications. Collects, aggregates, and analyzes statistical data trends pertaining to patient care and safety. Develops designated reports for presentation to various committees that combine statistical and quality control information. Participates in the data collection/reporting requirements for the Joint Commission Core Measures. Implements and coordinates teams to evaluate quality and safety related topics. Ensure compliance with the Joint Commission, Medicare, and department standards. Previously HIM (Health Information Management) clerk completed patient new admissions, discharge, bed change, and moves, scanned, filed, and thinned patient medical files. Currently completing credentialing/privileging of medical staffing. Processes new admissions, inter-ward transfers and discharges according to established standard operating procedures in HIM. Accurately records transfer and discharge times in EHR system. Works with nursing staff to ensure the timely movement of patients throughout the medical center. Is an expert in the use of the Bed Management System (BMS) EHR (CARES) and works closely with nursing staff to assure the BMS is accurate at all times, including the use of optional icons, such as for isolation, etc. Daily upkeep of various filing of documentation for scanning into electronic ERS (Electronic Records System). Previously worked directly with Management staff to assure that timecards were completed and accurate daily (DMH).
STUDENT SERVICES ADMISSION
STATE OF ALABAMA LAWSON STATE COMMUNITY COLLEGE-Bessemer, AL
September 2018 to March 2021
Coordinates the admission of a qualified student body, Provide excellent customer service. Processes student applications, advises students of available program offerings, disseminates appropriate brochures, literature, etc. to interested students, verifies student qualifications for specific certificate and degree programs, evaluates transfer credit, and state residency verification.
ACCOUNT CLERK
STATE OF AL - Dept. of Corrections-Bibb County, AL
November 2014 to July 2018
Achievement 2016, 2017, 2018 Member of the Clean Audit Club and received Letters of Commendation from the Warden (Bibb Correctional Facility).Responsible for keying and maintaining inmate funds with daily accuracy. Completes numeral data-bank reconciliation, purchase requisitions, computes data for financial and accounting records. Enters and retrieves information concerning inmate’s money order receipts, phone time, shoe purchase, writing of checks, securing records, completes material receipts, and inmate request. Daily balance of the inmate accounts, and check book reconciliation of accounts. Finalizes and confirm inmates release correspondence in a timely manner. Assist/backup for the Accountant Business Manager, Payroll Clerk and Canteen Manager. Daily balance of the general ledger account.
Administrative Assistant II
STATE OF AL - DOT-Birmingham, AL
February 2014 to June 2014
Completed timesheets, invoices, kept calendar of events and monitor department vehicle usage. Completed other secretarial duties daily.
• Provided administrative support for executive engineer manager.
• General office administration including filing and faxing
• Answered multiple phone lines
• Utilized Microsoft Office Suite
• Maintained a contact list for department personnel
• Managed records for TA and managers
• Maintained office supply inventory
• Provided excellent customer service
FINANCIAL SECRETARY
STATE OF AL- BESSEMER BOARD OF EDUCATION-Bessemer, AL
July 2013 to February 2014
Responsible for preparing and submitting supplies, equipment and Title I requisitions for Principal and staff members. Maintained purchasing records, deposits, distribution of materials, supplies, and equipment. Maintained accurate receipts for the payment of certain administrative expenses such as travel, and small purchases. Received applications for employment, scheduled interviews, submit HR paperwork of essential to the Payroll Dept. Performed all payroll activities daily to ensure an accurate and timely payroll submission monthly; duties included timekeeping, leave time off and balances, providing accurate pay for substitutes teacher’s. Generate purchases and managed all aspects of financial responsibilities of the school by receiving cash, balancing and distributing funds for each account code for accuracy. Secure receipts from teachers and balancing the master receipt book with 100% accuracy daily. Performs and assist Principal with routine clerical duties, typed disciplinary letters, maintained PTA by-laws, filing reports, preparing agenda’s, and special fund raisers. Approved amounts received from special projects before being submitted to Board for payment. Sorted, read, and distributed mail to appropriate staff by determining priority and importance. Responsible and assisted with conferring with other school systems in state and out of state, school counselors, registrars, board members, concerning enrollment and transfers of student records; entering and updating registration data into school data system. Assisted with coordination of registration and enrollment of new and old student admissions to school system to ensure registration and/or transfer process in a timely manner. Received and documents initial contact data from other school systems offices to ensure appropriate documentation for enrollment.
INSITE ADMINISTRATION
CLEAN HARBORS ENVIRONMENTAL SERVICE-Vance, AL
September 2011 to June 2013
Responsible for invoicing, BOL (Bill of Laden), generating PO’s (Purchase Orders), prepared and audited accounts payable/receivable invoices. Provide and set up, organize, file, and maintain management reports on monthly basis detailing operations activities of hazardous waste materials. Record all pertinent training data in PeopleSoft HR database, completed and submitted timekeeping for temporary staff members weekly ensuring time submitted was accurate and submitted on time. Dispatched and monitored orders request assigned to staff members to be completed in a timely manner with a 2-way radio. Ordering of supplies, equipment, and work related hazardous materials.
ADMIN ASSISTANT TO THE DIRECTOR/SUPERVISOR
STATE OF AL- Dept. of Mental Health-Tuscaloosa, AL
February 2007 to September 2011
Responsible for composing, distributing routine letters, reports, memorandums, scheduling appointments, meeting, video and telephone conferencing, completing travel vouchers, maintained several Conference room calendars, entering data for the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and CMS information, and completing investigation medical reports typed from rough notes, handwritten drafts. Accessed/prepared letters, reports, and other various features of personal computer software such as graphics, databases and spreadsheets. Compiled, filed, typed, and distributed agenda’s and minutes of Executive Management Council meetings in a timely manner. Acted as liaison with numerous offices; communicated to inter-facility as well as agencies outside of the facility in person and by telephone calls. Organizer/Coordinator over staff motivational workshops for employees and managers. Served as the requesting official for all requests involving the maintenance, repair and/or installation of equipment, telephone system, business machines, and acquisition involving office space. Maintained the office inventory of equipment and supplies; arranged for office equipment service or repair. Advised/served/member of the Emergency Management Committee, Policy and Procedures, and the Executive Management Council. Prepared calendar of events and monthly newsletter for distribution to staff and Board members. Experienced in effective oral and written communication skills, gathered data for administrative and statistical reports. Completed and approved various bill payments for department and distributions. Proofread and edit outgoing correspondence, and supervised employees. Worked closely with Payroll on related personnel actions reports, hearings, written reprimand, hiring, and dismissal of staff. Completed and entered time into GHRS in an accurate and timely manner. Informed employees of leave balances, LWOP, posted time to annual cards and compared annual time cards to GHRS system.
Education
HEALTHCARE ADMINISTRATION (Bachelor's)
COLUMBIA SOUTHERN UNIVERSITY-Orange Beach, AL
August 2011 to December 2013
Banking (None)
Jefferson State College in Finance
2007 to 2011
SCIENCE MANAGEMENT (Bachelor Degree)
University of Phoenix-Phoenix, AZ
2010
APPLIED TECHNOLOGY (ASSOCIATE DEGREE IN APPLIED TECHNOLOGY)
Lawson State Community College
December 2004
CERTIFICATE
Lawson State Community College
1998 to 2003
DIPLOMA
Bessemer State Technical College
1981
Skills
• Accounts Receivable
• Bank Reconciliation
• Communication skills
• Microsoft Office
• Good working knowledge of- Word, Word Perfect, Power Point, Works, Quick Books, Access, Print Shop, Windows 7 Enterprise, Microsoft Office 2003, 98,95 and XP, Excel, Lotus 123, Quattro Pro, Outlook, Dream weaver-Web designer, SASSI, Little Red School House, SRI, CMS (Church Management Software), Med Soft, Genesis, Shelby System, GHRS, PeopleSoft, INow, Nextgen (Timekeeping),Story Builder software, ITF (Inmate Trust Fund), ICF (Inmate Contingence Fund) and Kronos Estart Workforce.
• English
• Events Management
• Typing
• Project Management
• Payroll
• Event Planning
• Cash Handling
• Human Resources
• Microsoft Outlook
• Financial Report Writing
• Proofreading
• Office Management
• Computer skills
• HR Sourcing
• Customer Service
• Administrative Experience
• Organizational skills
• Fundraising
• Microsoft Word
• Bookkeeping
• Marketing
• Journal Entries
• Data Entry
• Account Reconciliation
• Accounting
• Excel
• Microsoft Excel
• Employee Orientation
• PeopleSoft
• Microsoft Powerpoint
• Accounts Payable
• Office Manager Experience
• Microsoft Publisher
• 10 Key Calculator
• Leadership Experience
• Time Management
• General Ledger Reconciliation
• Warehouse experience
• Office experience
• Account Management
• Budgeting
• Clerical Experience
Certifications and Licenses
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