Accounts Payable Regulatory Compliance

CAROLYN GARNETT

***** *. ***** ***, ** ***** 512-***-**** ******@***.***

PROFESSIONAL SUMMARY

Results-driven accounting and payroll professional with extensive experience in accounts payable, payroll coordination, trust fund management, and financial reconciliation. Proficient in regulatory compliance, system implementations, and process optimization. Demonstrated success in reducing errors, improving efficiency, and ensuring precise financial documentation.

SOFT SKILLS

Accounts Payable Management

Payroll Processing & Audit

Financial Reconciliation

Trust Fund Compliance

Process Optimization

Data Analysis & Reporting

System Implementation

Regulatory Compliance

Financial planning

Accounting recordkeeping

Time management

Team Collaboration

Excellent communication

TECHNICAL SKILLS

Financial Systems: CAPPS Financial, USAS, TOSS, Kronos, ADP, QuickBooks, Oracle, Workday, ERP

Analytical Tools: Advanced Excel, Query Analysis, Microsoft Word

Compliance: Federal/State Regulations, SSA Payee Standards

Software: HRIS, Payroll Management Systems, PeopleSoft

WORK EXPERIENCE

Accountant III 03/2019 to 05/2025

HHSC

Entered and posted encumbered and unencumbered, 2-way and 3-way vouchers with accuracy, ensuring compliance with federal and state regulations.

Developed and maintained invoice tracking systems

Ran complex financial queries and utilized CAPPS Financial, USAS, and TOSS, PeopleSoft, Excel, systems to streamline reporting workflows.

Reduced vendor payment delays by 30% through effective communication and issue resolution.

Ability to manage Automated Clearing House (ACH) transactions effectively.

Strong communication skills for vendor and team interactions.

Strong understanding of accrual accounting principles and auditing practices.

Excellent organizational skills and attention to detail.

Pay Employees by receiving and verifying expense reports

Payroll Coordinator 11/2018 to 03/2019

Flex

Processed payroll for 500+ exempt and non-exempt employees across multiple cycles, achieving a 98% accuracy rate.

Reconcile the outstanding list of payroll checks, as needed.

Implemented efficient manual check processes, decreasing processing time by 20%.

Leveraged Kronos and ADP systems to resolve payroll-related inquiries with a 95% resolution rate within SLA.

Responsible for weekly/biweekly/monthly/quarterly reporting on Payroll activity.

Prepare reports for verification process and balancing between WFM and Payroll module for time and attendance accuracy.

Set up both statutory and voluntary deductions for direct deposits, tax withholdings, certificated and classified union dues and other assigned deductions.

Communicate with branch management personnel and HR partners to resolve payroll issues, researching information and explaining various policies, procedures and regulations. Respond to employee requests for clarification on pay, deductions and adjustments.

Process wage assignments, garnishments and other withholding orders as directed by the court or taxing authorities.

Trust fund Trainer 02/2015 to 07/2018

D&S Community Service

Conducted 50+ on-site audits and trained over 100 employees on trust fund compliance, leading to a 30% reduction in audit findings.

Processed over 500 expenses annually, including insurance and utility bills,.

Train all Areas in Trust Fund Policy and Procedures.

Trust Fund Coordinator Responsibilities Ensures accurate processing of all trust funds for people served.

Manage and reconcile Operating Account checkbook.\ Maintain accurate and current checkbook balance on all Trust fund and Operating accounts.

Deposit all funds received by individuals per company policy/practice and regulations. Place copies of checks or cash received for Clients in a trust fund management file.

Maintain consent of “Ability to Manage Funds” as established per Interdisciplinary Team (IDT). Prepare, post, and issue person's served weekly allowance funds based on IDT recommendation. Collect and file receipts from weekly allowance issues, monitoring for needed signatures, per area guidelines. Upon proper request, verify availability of trust fund monies and issue within State regulatory requirements and company policy.

Verify all receipts to ensure purchase and documentation meet state/federal regulatory requirements and company policy/practice.

Maintain Clients served accounting records, tracking deposits and expenditures with appropriate paperwork. Insure Trust Fund accounts do not exceed $2000.00

Complete proper discharge practices, transferring and closing trust fund balances. Maintain accurate balance of Bank Account with Trust Fund checkbook balance. Submit copy of Reconciliation with supporting backup documentation to supervisor and regional office per company policy/practice. Make appropriate entries for monthly Applied Income charges and issue checks with appropriate backup to process

Trust Fund Coordinator 06/2012 to 02/2015

Payroll/AP RESCARE

Reconciled operating accounts and trust fund balances monthly, maintaining compliance with a $2,000 Medicare threshold for all accounts.

Ensured timely payroll entries for 200+ employees, achieving 100% on-time reporting for three consecutive years.

Reduced resource waste by 20% through effective training and new material implementation.

Optimized tracking systems for weekly allowance disbursements, decreasing discrepancies by 25%.

Set up both statutory and voluntary deductions for direct deposits, tax withholdings, certificated and classified union dues and other assigned deductions.

Communicate with branch management personnel and HR partners to resolve payroll issues, researching information and explaining various policies, procedures and regulations

Process special payroll transactions such as corrections, replacements, final paychecks and retroactive pay as appropriate.

Prepare reports for verification process and balancing between WFM and Payroll module for time and attendance accuracy.

Audit payroll entries and processes of team members for checks and balances.

Respond to employee requests for clarification on pay, deductions and adjustments.

Process wage assignments, garnishments and other withholding orders as directed by the court or taxing authorities.

Human Resource/Payroll 08/1995 to 03/2011

Silver & Associates, Inc

Payroll processing for weekly (hourly) and bi-weekly (salary) and supplemental payrolls.

Serve as a day-to-day HR and payroll resource for employees in regard to questions, concerns, & changes

Research discrepancies of payroll information and/or documentation timesheets, Garnishments, Per, Diem.

Assists with year-end processing and other year-end payroll taxes, and benefit reporting requirements.

Special projects related to compensation, benefits, and payroll

Process pre-employment background verifications, references and schedule pre-employment drug screens

Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices

Provide personnel policy and procedure guidance to employees and management. Maintains accurate and up-to-date human resource files, records, and documentation

Maintains the integrity and confidentiality of payroll, human resource files and records

Recruiting, onboarding, & employee relations, Exiting counseling.

EDUCATION

CERTIFICATE LOAN ORIGINATOR 2013

CHAMPION SCHOOL OF REAL ESTATE

Associate’s in business 2013

Colorado Technical University

Major: Human Resource Management

Minor: Business

CERTIFICATIONS

02.18 Odessa Commercial College

Major: Accounting

Minor: Tax Accounting

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