Data Entry Clerk

Valerie Alexander Lewis

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www.linkedin.com/in/valeriealexanderlewis-16265057

SUMMARY OF QUALIFICATIONS

Highly motivated and organized Certified Administrative Professional with over 10 years of administrative, clerical and office management experience in calendar scheduling, business communications, record and expense management correspondence and report preparation, accounts payable transactions, travel arrangements, event planning and handling sensitive and confidential matters. Thrives in a challenging environment providing innovative solutions in government and corporate environments. Detailed oriented and methodical thinker who encompass visionary aspects of organizational goals. Recognized as a dedicated team player with the ability to communicate effectively with all levels of personnel.

COMPUTER SKILLS

• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), MS Teams Adobe Acrobat, Concur, Deltek, G Suite (Docs, Drive, Gmail, Sheets), OnBase, Quicktime, SharePoint, SIMS, Salesforce (Insight). PROFESSIONAL EXPERIENCE

Secretary III June 2023 – June 2025

U.S. International Development Finance Corporation – DC (Global Solutions Corporation)

• Performed receptionist assistance for the Office of Administration, Facilities and Administrative Services by greeting guests and visitors while managing sign-in logs and assigning visitors badges alerting staff of guest arrival while following designated security protocols for guests and visitors. Completed data entry using DFC guest meeting reservation system.

• Answered and screened main office phone calls responding to inquiries and requests while taking accurate message to be relayed to the appropriate office for response with follow-up.

• Handled mail, courier, and delivery packages and maintained logs while collaborating with Facilities for pickup and distribution.

• Reserved meeting rooms and provide logistical support for scheduled meetings. Created reception floor template directing employees and guests to conference room locations.

• Provided administrative on-site support to the Office of Chief Executive, Chief Climate Officer and team to support climate dedicated programs.

• Managed executive’s calendar and scheduled meetings, appointments, speaking engagements, briefings, etc. providing logistical and digital support.

• Facilitated international travel plans completing itineraries for executive and staff, maintained passport and visa requirements for international travel and initiating domestic and international expense reports.

• Streamlined office operations with improved communications updating and communicating office processes and contact information to staff.

• Created and maintained Chief Climate Officer meetings data and contacts.

• Completed timekeeping for OCE and OIT departments using Quicktime software, executing time and attendance with accurate data entry compliant to labor laws and policy. Performed as liaison with employees and HR Information Specialists responding to T & A inquiries and requests with corrections and verifications reaching timeline deadlines.

Valerie Alexander Lewis – Page Two

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www.linkedin.com/in/valeriealexanderlewis-16265057 Administrative Assistant August 2022 – February 2023 Alexandria City Clerk and Clerk of Council – Alexandria, VA (Randstad)

• Performed administration support for the City Clerk and Clerk of Council and staff-maintained files, compiled data, and provided customer service.

• Digitized high volume operational, dockets, records, ordinances, resolutions and historical files dating from 1975 – 2020 to facilitate file management and increase office productivity and recovery. Scanned and initiated data entry labeling designated index files in searchable pdf file format. Performed control assurance for work accuracy and conducted adjustment as necessary. Tracked progress of work and maintained inventory of documentation using Excel.

• Assisted receptionist duties by greeting the public and staff, answering phone calls while responding to public inquiries and forwarding calls to appropriate personnel. Receptionist March 2022 to May 2022

Alexandria City Public Schools - Alexandria, VA (Randstad)

• Provided receptionist assistance for the Alexandria City Public School, Department of Technology Services supporting K-12 schools.

• Assisted in office operations by greeting visitors and clients directing them to appropriate personnel and offices. Answered and screened main office phone calls responding to inquiries.

• Performed effective communications, review and organize purchasing files and correspondence for on-site archive and disposal, distribute mail, compile data and complete other administrative duties as assigned. Registrar (Administrative Support) June 2021 to February 2022 City of Alexandria, Office of the Arts, Torpedo Factory Art Center - Alexandria, VA (Randstad)

• Provided administrative support as acting Registrar to the Director and staff for the Torpedo Factory Arts Center, Office of the Arts, supporting 82 artist studios related to leasing activities.

• Performed office duties including answering phone calls, maintaining office supplies and equipment, responding to public inquiries and file maintenance.

• Generated lease agreements ensuring full execution and facilitated move-in/out tenant requirement process ensuring operations protocols are met.

• Worked with Finance to initiate tenant accounts, monitored monthly delinquencies for payment and researched and resolved account discrepancies. Contacted tenants with past due accounts while offering alternative payment plans.

• Updated and maintained tenant database worksheets and files, contact lists and documentation to support lease, marketing, and special projects.

• Responded to tenant rental inquiries and grievances enhancing communications with positive customer satisfaction.

• As special events staff, assisted in set-up, undertaking security duties while following designated protocols. Administrative Assistant IV November 2020 to April 2021 Scientific Applications International Corporation - Reston, VA (Rotator Staffing Services Inc.)

• Facilitated on-site administrative activities for Science Applications Information Corporation (SAIC), Corporate Real Estate and Facility division including answered telephone calls, processed incoming and outgoing mail, and responded to email inquiries.

• Processed and tracked corporate lease documentation to full execution while maintaining and updating real estate and facilities hard and electronic files using designated database and spreadsheet maintenance.

• Reconciled and submitted management and staff expense reports and assisted accounting team with clerical activities.

Valerie Alexander Lewis – Page Three

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www.linkedin.com/in/valeriealexanderlewis-16265057 cont’d Administrative Assistant IV November 2020 to April 2021 SAIC (Rotator Staffing Services, Inc.) – Reston, VA

• Monitored Vice President’s calendar while scheduling on/off-site meetings and preparing appointment distribution lists for upper management.

• Responded to internal UPS mailbox questions and concerns to support new and established user accounts.

• Researched and compiled real estate and facility data from various sources with submissions to SharePoint and designated staff.

• Organized and inventoried hard copy real estate files in preparation for conversion to an electronic system. Program Specialist September 2020 to November 2021 Montgomery County Department of Finance – Rockville, MD (SPS Consulting, LLC)

• Performed on-site administrative support for the Finance, Risk Management division using confidentiality and discretion practices.

• Uploaded documentation and transcribed data into ZY and County contract databases while maintaining designated protocols ensuring accuracy and identifying inconsistencies. Maintain records and files.

• Provided quality assurance procedure eliminating duplicate entries and identifying error deficiencies.

• Updated division documentation using Word and Excel.

• Completed 800+ data entry submissions for the period March 2020 - November 2020 with 90% accuracy. Administrative Assistant November 2019 to May 2020 Capital Construction Group, LLC - Washington, DC

• Responsible for administrative and clerical assistance to the principal and staff as general contracting construction company.

• Answered phones, responded to internal/external requests and inquiries, prepared and distributed mail, maintained and updated files and ordered and maintained office supplies and equipment.

• Responded to accounting requests, document control of invoices and receipts for process, distribution of checks, and prepared payment confirmations for signature.

• Facilitated subcontractor communications for mandatory project information and documentation for setup and closeout of projects.

• Updated state licenses and client yearly qualifications requirements for business and maintained business licenses and certificate of occupancy for continued business. Supported research for potential construction projects.

• Enhanced office administration through review of file system processes and controls with feedback. Administrative Assistant III April 2019 to September 2019 Scientific Applications International Corporation – Reston, VA (ADITI Consulting)

• Performed administrative support to Science Applications International Corporation (SAIC), Corporate Real Estate and Facilities Operations division.

• Tracked lease documentation using designated lease database while organizing and maintaining newly acquired property files. Compiled lease agreements and documentation files in preparation for audit review and requests.

• Supported Assistant Special Counsel in preparation, drafting and routing lease documents and related correspondence ensuring full execution and file distribution to staff. Responded to lease and facility related inquiries with follow-up.

• Processed management travel expense reports using Deltek system and supported accounting team.

• Coordinated and scheduled meetings and team activities, ordered office supplies, compiled, and tracked real estate and facility data using PowerPoint and Excel.

• Facilitated orientation and training of newly hired staff, administrative and real estate office processes required for the permanent position as Administrative Assistant III for Real Estate and Facilities division. Valerie Alexander Lewis – Page Four

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www.linkedin.com/in/valeriealexanderlewis-16265057 Administrative Assistant II December 2018 to February 2019 American Red Cross - Washington, DC (Rose International)

• Supported the Office of General Counsel, Trusts, and Estates (T&E) with sorting and distribution of mail, word processing and electronic filing of correspondence, legal documentation, and checks.

• Researched and identified office documentation and statements using assigned database transcribing summary description entries to be used for future references.

• Completed proofread and formatted of external correspondence for final mailout.

• Collaborated and assisted T&E staff, following team procedures with suggested improved administrative processes. Administrative Specialist II/Project Coordinator June 2016 to April 2018 Chickasaw Nation Industries, Inc. - Rockville, MD

• Performed administrative and coordination support to the Payment Error Rate Measurement (PERM)project to 90+ onsite and remote staff providing audits to the Medicaid and Children’s Health Insurance Program claims. Managed the front desk area monitoring staff, guests, and courier/mail deliveries, responded to office issues and inquiries, calendar management and scheduled meetings.

• Assisted HR with onboarding and offboarding activities, coordinating I-9 reviews, and distribution of company forms and handbook with inquiry follow-up.

• Served as liaison for staff and property management addressing office and facility issues and facilitated project office seating, issuance of security badges and office keys.

• Compiled project related data to support reporting, communications, and meeting notes.

• Completed office and kitchen supplies requests using cost containment practices of product and vendor reviews and inventory checks.

• Manually reviewed and approved 250+ travel requests and expense reports with review of corporate card statements, while providing guidance and corrections to employees with submissions sent to HQ Travel for final approval for payment.

• Coordinated with IT and administrative staff with purchases and issuance/return of computer and office equipment, cell phones and office property with maintained lists. Responded to minor IT issues using tickler system. Administrative/Clerical Assistant III March 2016 to June 2016 Department of Veterans Affairs -Fairfax, VA (Whitney, Bradley and Brown, Inc.)

• Responsible for administrative and executive management support to the Veteran Affairs (VA) Office of Information and Technology, Product Development (PD) following security policies and guidelines.

• Prepared daily Scrum minutes identifying team actions, daily items, and challenges.

• Administered meeting logistical support for Senior Executive Service and Veteran Service Organization staff.

• Prepared the bi-weekly PD Status Report deliverable investigating and compiling team members accomplishments and outcomes including SharePoint development and maintenance and executive management support activities. Executive Assistant Aide to the Chief, Division of Transit Services July 2015 to March 2016 Montgomery County Transportation - Rockville, MD (SPS Consulting, LLC)

• Delivered high-level administrative support to the Chief of Division of Transit Services (DTS) and six Section Chiefs in support of Ride On.

• Performed calendar management, and scheduled meetings with staff and transit constituents while providing meeting logistical support.

• Served as liaison to staff to ensure proper communication and enhanced workflow of day-to-day activities. Answered and routed phone calls, screen customer inquiries and complaints with follow-up.

• Responsible for high document production drafting and formatting office correspondence, reports, presentations, documentation and responses for customer inquiries and complaints into final for correspondence database upload and timely dissemination. Updated DTS car issuance shedule.

• Delegated work to administrative staff monitoring job performance and offering administrative guidance.

• Compiled and finalized DTS Review and Analysis FY15 Quarter 4 and FY16 Quarter 1 PowerPoint presentation entailing processes, outcomes and goals.

Valerie Alexander Lewis – Page Five

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www.linkedin.com/in/valeriealexanderlewis-16265057 Administrative Assistant to the Vice President, Tax January 2012-July 2014 Exelis, Inc. – McLean, VA (Kelly Services/True Partners Consulting

• Served as Administrative Assistant to the Vice President of Team and Team for Exelis Inc. a designated Fortune 500 company supporting contractor the Department of Defense.

• Continued day-to-day administrative activities facilitating office communications monitored executive calendar, updated tax records and documentation and completion of ad hoc assignments.

• Reviewed and processed consultants and vendor charges completing data entry using OnBase system and tracked A/P schedule of posts. Processed expense reports, accounts payable and international wire payments requests and completing monthly accruals using Excel. Responded to accounting and consultant inquiries for discrepancies and payments.

• Coordinated domestic and international travel using Concur. Reviewed and processed monthly internal and external monthly expense reports while reconciling credit card charges for final approval.

• Assisted in assembling and finalizing tax returns using courier services and certified mail to complete time sensitive deadlines. Sorted and distributed large volumes of tax mail. EDUCATION

Accounting Coursework Prince Georges Community College – Largo, MD Word Processing Coursework Strayer College - Washington, DC PROFESSIONAL AFFILIATION

International Association for Administrative Professional Kansas City, MO American Psychological Association Washington, DC CERTIFICATION

Certified Administrative Professional (CAP) April 2024 International Association for Administrative Professional

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