Human Resources Payroll Analyst

Lois Whittington

****.***********@*****.*** 240-***-****

Summary

I have demonstrated the ability to work in a fast-paced environment. Team Player with polished communication skills: verbal, written and interpersonal, skilled at educating managers and staff on the operation of new programs. Technically savvy, Top performer with a track record of consistently meeting customer's expectations; Intelligent, articulate, and driven to succeed.

Education

Art Institute of Pittsburgh, Pittsburgh, PA, 2003

Bachelor of Arts, Multi-Media Web Design

Technical Skills

Paylocity, Microsoft Office, HTML, QuickBooks, Lawson 9 & 10, Insperity, ADP Workforce Now, BambooHR, Paylocity

Experience

Emburse Inc, Portland, ME 2020 to 2025

Global Sr. Payroll Analyst (Remote)

Process, validate and transmit payrolls for US, Canada and 15 Global Entities (total employees 2,500)

Process manual payroll checks when needed

Work closely with Human Resources to process new hires, rehires, terminations, changes, direct deposits, w-4, garnishments, and withholdings.

Import New Hires, Terminations and 401K deduction into Fidelity

Process any ROEs for Canada employees

Process any RRSP changes for Canada employees

Process a weekly System Audit between ADP and BambooHR

Create ADP reports for Auditing purposes

Verify/and or process accurate and timely quarterly and year-end reporting including reconciling W-2s to the general ledger

Process monthly PTO reports for International and Canada employees

Experience Works, Inc, Arlington, VA 2019 to 2020

Payroll Accountant (Remote)

Process, validate and transmit multi-state payrolls

Process manual payroll checks weekly as needed

Work closely with Human Resources to process new hires, rehires, terminations, changes, direct deposits, w-4, garnishments, and withholdings.

Respond to employee inquiries regarding payroll & benefits

Work with payroll vendor to ensure appropriate and timely completion of payroll tax filings

Work with payroll vendor to ensure appropriate and timely maintenance of state registrations for payroll tax withholdings and related employee reporting

Preparation and recording of payroll journal entries and maintain reconciliation of Paylocity to the AccuFund general ledger

Support requests from external auditors and tax preparation consultants

Verify/and or process accurate and timely quarterly and year-end reporting including reconciling W-2s to the general ledger

Reconcile and process payroll vendor invoices.

BioInformatics, Inc, Arlington, VA 2017 to 2019

Accounting Associate and HR/Payroll Administrator

Prepare customer invoices.

Prepare purchase orders for contractors & vendors.

Verify, allocate, and post accounts payable transactions.

Post receipts from various sources including credit card transactions.

Maintain paper and electronic filing of accounting and financial records.

Produce regular accounting reports and analysis.

Reconcile bank and credit card accounts.

Assist in monthly, quarterly and yearly accounting cycles.

Assist with office management and supply orders.

Track, report and reconcile revenue and costs for completed projects, including labor analysis.

Ad hoc projects as needed.

Did onboarding in Insperity for all new hires

Processed Multi-state payroll for Hourly and Salary employees on a Semi-Monthly basis using Insperity and TimeStar

Worked in collections. Contacted all clients with past due invoices.

Columbia Association, Columbia, MD 2012 to 2017

HR/Payroll Administrator

Entering time sheets and commissions for bi-weekly payroll: Bi-weekly the incumbent receives, and reviews manual time sheets submitted for payroll processing and verifies accuracy of department coding, hours and approvals.

Recalculates commissions and retro pay information, distributes various payroll reports to departments and W-2 forms to team members at the end of the year.

Maintaining Payroll Data Base: Incumbent maintains team member personnel files including all information pertaining to hiring, salary changes, benefit elections, performance reviews, and internal and external correspondence relating to the team member. Perform mandated garnishments in accordance with corporate, state, and federal guidelines.

After every payroll run a report in Lawson to see what team members that are seasonal in the system are working over the standard time for a seasonal employee.

Process all terminations, double check to make sure team member should receive a vacation pay out and verify if team member receives 401k.

Processing New Hire Paperwork: receive Personnel Action Forms and related forms from all facilities and departments to process newly hired team members and ensures that specific documents including the Personnel Action form. Create a Folder for a new hire.

Other Duties: retrieve financial records from offsite storage as needed and prepares mail for courier pick up.

Prepares responses to inquiries regarding the application of payroll.

Annual Review: Incumbent also maintains a record of annual review dates for all team members, and 30 days prior to review date, forwards team leader an annual review package. Check the system to see what team members have not received an annual review and contact the team leader to notify them that an annual review has not been completed yet.

Potomac Job Corp Center, Washington, DC 2011 to 2012

Payroll Technician

Perform all payroll support functions required to produce and support center payroll needs, including tax deposits transmittal, 401(k) reporting for deductions, management reports using payroll data, verification/tracking of vacation, sick, holiday, management grant, shift differentials, and overtime pay per federal and state wage/hour laws.

Responsible for set amount of petty cash; including the reconciliation of when balance falls below set dollar amount (usually weekly) and on the last day of the month.

Maintain time sheet files by filing time sheets in an accurate and timely manner.

Perform mandated garnishments in accordance with corporate, state and federal guidelines.

Post all payroll accounts in a timely and accurate manner.

Maintain proper internal control of cash disbursements, cash receipts, payroll, and student pay transactions. Deposit cash receipts intake each week and at the end of every month.

Reconcile staff sick and vacation accruals and prepare the appropriate reports for review and dissemination to management in a timely accurate manner.

Issue and maintain staff meal tickets, and cash received for tickets purchased.

Prepare and distribute student pay.

Accurately prepare Lawson entries associated with payroll, to include insurance withholdings, tax withholdings, 401K withholdings, and garnishment withholdings.

Perform other finance department support as needed.

Maintain accountability of students and property; adhere to safety practices.

Ability to develop rapport and positive working relationships with all departments

Ability to successfully complete all mandated training requirements per government and management directives.

MV Transportation, Beltsville, MD 2004 to 2010

Payroll Analyst

Processed payroll for over 600+ Metro Access employees

Processed direct deposit forms for new hire employees and change forms for active employees

Distribute daily reports to C.E.O to review daily status of revenue and non-revenue hours

Reviewed and corrected time sheets with payroll discrepancies

Ensure accuracy before checks were printed and issued checks to all employees

Conducted weekly presentations for orientation

Educated managers and accounting staff on how to operate new payroll program

Worked in a very fast paced environment

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