Executive Assistant Office Manager

Tamara Mayes

*********@*****.*** 323-***-**** Los Angeles, Ca

Seeking part time, work from home position

Executive Assistant Office Manager

Highly organized and proactive Executive Assistant and Office Manager with 10+ years of experience supporting senior executives, streamlining HR functions, managing IT operations, and optimizing office processes. Skilled in improving operational efficiency, reducing costs, and enhancing executive productivity. Recognized for the ability to implement systems that save time and improve accuracy while managing multiple priorities in fast-paced environments.

Core Skills & Expertise

Executive-Level Administrative Support

HR Coordination & Employee Relations

IT Coordination & Systems Management

Inventory & Procurement Management

Budgeting & Expense Control

Travel & Calendar Management

Policy Development & Compliance

Project & Vendor Management

Professional Experience

CYFC 2018 - 2025

Executive Assistant / Office Manager

Increased executive efficiency by 40% through improved scheduling, document management, and correspondence tracking.

Reduced office expenses by 25% by renegotiating vendor contracts and implementing cost-effective supply procurement strategies.

Managed onboarding and HR compliance for new hires, ensuring a smooth transition and proper documentation.

Implemented a new IT support ticketing system, cutting response time by 50% and improving overall office productivity.

Benson & Harris 2012 - 2018

Executive Assistant

Supported C-suite executives, managing complex calendars, international travel arrangements, and confidential documentation.

Spearheaded a company-wide digital filing system, reducing paperwork by 60% and increasing document retrieval efficiency.

Managed inventory and supply chain logistics, ensuring a 100% availability rate for office supplies while staying under budget.

Led corporate event planning, coordinating off-site meetings and company retreats for over 100 employees.

Sunrise Senior 2007 - 2012

Office Manager / HR Coordinator

Improved payroll processing accuracy by 30% by implementing a new payroll tracking system.

Developed a new employee orientation program, reducing onboarding time from 7 to 4 days.

Facilitated IT upgrades and software training for staff, increasing efficiency across departments.

Managed all HR records and compliance reporting, ensuring company policies met state and federal regulations.

Education & Certifications

AA, Platt College, Graphic Design 1986 - 1988

Technical Proficiency

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

HR & Payroll Software (ADP, Paychex, BambooHR)

IT Coordination (Helpdesk Management, Basic Troubleshooting)

Inventory & Vendor Management Systems

Achievements & Impact

Saved $50K annually by streamlining procurement and vendor negotiations.

Increased executive productivity by 40% with improved scheduling and task prioritization.

Enhanced HR efficiency, cutting onboarding time by 40% and improving compliance tracking.

Reduced IT response time by 50% with a new support system for office technology issues.

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