Financial Reporting Senior
Resume:
Rupal Thakkar
Milpitas, CA *****
*************@*****.***
www.linkedin.com/in/rupal-thakkar-30838411
Summary:
Senior Financial Accountant with experience in accounting and finance, offering deep expertise in financial reporting, accounting analysis, period closings, reconciliations, budgeting, and internal controls. Proven ability to manage complex accounting operations across diverse sectors, banking, and corporate environments. Highly skilled in Excel (including pivot tables, Vlookup) for balance sheet preparation, variance analysis, and year-end adjustments. Proficient in Smartsheet for tracking financial workflows, coordinating credit card resolutions, and enhancing team collaboration. Experienced in using Google Workspace tools (Sheets, Docs, and Forms) to document procedures, manage audit responses, and streamline financial processes. Recognized for precision, cross-functional collaboration, and the ability to translate financial data into actionable insights. Responsible for many departments variance and budgeting analysis.
Technical Skills:
Oracle (OBIEE 12.2.14), Netsuite, QuickBooks, Descartes, Bill.com, Expensify, Excel, PowerPoint, Smartview, Google Cloud Workspace (Docs, Sheets, Slides, Drive)
Education:
B.A. in Business Administration (Shri Chennai College of Commerce & Economics)
Certificate of Achievement in Accounting (Ohlone College)
Certificate in Human Resource Management (HRM) (Ohlone College)
EXPERIENCE:
Clear Labs (June 2025 – Aug 2025)
Biotech Industry
Senior Accountant (Consulting)
●Worked on Financial reporting side of Netsuite for quarter-end and month-end financial close
●Worked on various GL accounts for month to month variance from income statement and Balance sheet
●Expensify credit cards reconciliation with reimbursable and non-reimbursable expenses for 20+ employees on NetSuite reports
●Special project on Fixed asset for 2024 and till June 2025 for Acc. Depreciation, zero BV and Current BV for the last 10 years
●Backup for AP and AR and work with respective portal Bill.com and Netsuites
●Responsible for weekly check run and payment
Stanford University - Stanford Alumni Association (SAA) (Feb 2020 – May 2025)
Non-profit organization
Financial Accountant II
●Manage financial reporting for 100+ chartered clubs owned by the Stanford Alumni Association
●Analyze GL accounts to ensure accurate and reconcile with balance sheet account balances
●Interface and reconcile credit card transactions (worth $2.5 million) each month against the general ledger, instructing the processing team on resolutions
●Responsible for month-end, quarter-end, and year-end close procedures
●Maintain project attributes as PTA Manager
●Managed SAA and Stanford associated gift accounts and created Gift Transmittal Form
●Monitor banking incoming cash, checks, and ACH/wire payments
●Contact for Alumni Association employees in support of the central Stanford financial system
●Responsible for some department variance process, budgeting and uploading to new Tidemark system
●Supporting procurement operation by validating invoices and enhancing payment work flow Involved using systems like in FileMaker and Stripe, Cardinal Pay process. Involved with PO matching to project invoices.
●Built and maintained complex Excel spreadsheets for financial reporting, general ledger analysis, and reconciliation tasks across multiple organizations.
●Utilized Vlookup, pivot tables, and advanced formulas to tie year-end adjusting entries and validate GL data for audit readiness.
●Created and maintained documentation (e.g., financial procedures, audit responses) and coordinated with internal teams and auditors, suggesting the use of tools like Google Docs and Sheets.
Pacific Western Bank Finance (Campbell, CA) (Feb 2019 – Nov 2019)
AVP – Accounting Analyst
●Analyzed customer finances for recommendations on Asset-based lending, Commercial loans, and Insurance offerings
●Reconciled general ledger accounts for daily and monthly processes
●Collected data for benchmarking, KPI (Key Performance Indicator
●Calculated monthly margin variance and presented findings to management
●Ensured financial transactions are in accordance with US GAAP
Too Good Gourmet (San Lorenzo, CA) (Sep 2018 – Nov 2018)
Accounting Supervisor (Contracting)
●Oversaw monthly close and prepared financial reports & inventory counts
●Maintained monthly budgets and communicated all variances immediately
●Deployed effective metrics and dashboards to monitor and measure progress
●Managed Accounts Receivable invoicing daily
●Maintained cash flow forecast to always ensure adequate liquidity
●Scheduled Accounts Payable payments and organized check run
●Maintained relationships with Vendors and ensure that financial obligations are met
●Monthly evaluation of broker commissions and communication with brokers
Ravix Group (San Jose, CA) (May 2018 – Sep 2018)
Accounting & Finance Consultant
Man Crates
●Scheduled AP payment through Bills.com
●Posted year-end adjusting entries & tied with excel docs recommended by auditors
●Audited credit card reconciliation reports created by outsourced accountants
●Solved Property Tax issues with different counties & claims for refund
●Worked with external Auditors for financial Audit
●Collected & checked all requests for reports by auditors
●Tied all Excel reports with books & uploaded to the company Dropbox
●Analyzed payroll report for cost by department
●Implemented new ERP accounting software Odoo 11
●Analyzed tax for true-up on customer payments across 50 states.
Aivita Biomedical:
●Closed books every month, including matching reconciliations with the balance sheet
●Created journal entries for accrual, prepaid, and amortization for each month
●Calculated depreciation & resolved discrepancies in fixed assets
●Created payroll journal entries bimonthly & allocated benefits
Sky2c Freight System Inc (Fremont, CA) (Nov 2013 – Feb 2018)
Head Accountant
●Managed US accounting team & cross-trained over multiple offshore positions
●Established a proper system of internal controls, reporting directly to the CEO
●Prepared Financial Reports as per requirement for year-end tax calculation purposes & other reports, including profit margin, revenue, sales, yearly growth
●Analyzed profit margin monthly for 1,000+ individual shipments
●I interacted with external auditors and a CPA firm.
●Set up & managed all DBA companies
●Coordinated commission calculations for all offices all over the world
●Prepared cost sheets for console shipment
●In AP, reconciled vendors, handled journal entries, and resolved discrepancies
●In AR, created invoices, handled payment processing, research, and detail
●Handled credit setup for every client and decided on the credit limit
●For collections, followed up with clients aged 90 days or more
●Sent matters to the collection agency or supported decisions about bad debt
Avex Funding (Milpitas, CA) (Nov 2010 – May 2011)
Loan Processor
●Received mortgage loan quotes from lenders like Wells Fargo, Chase, GMAC Bank
●Communicated with agencies to receive Title Reports and Appraisal Reports
●Prepared Loan Application 1003 & 1008 on Calyx Software
●Prepared loan closing file for proper funding
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