Supply Chain Procurement Specialist

MARY MWENDE

Tel: +254-***-****** / +254-***-****** Email: ************@*****.***

Supply Chain and Procurement Specialist

PROFESSIONAL SUMMARY

Results-oriented Supply Chain and Procurement Specialist with hands-on experience in procurement operations, contract management, supplier relations, and inventory control. Adept at optimizing procurement processes through strategic sourcing, tender preparation, and cost analysis while ensuring compliance with industry regulations. Skilled in leveraging ERP systems, data analytics, and e-auctions to enhance decision-making and supply chain efficiency. Demonstrated success in managing procurement for both corporate and field operations, including FMCG, telecommunications, healthcare, and infrastructure projects. Recognized for meticulous attention to detail, problem-solving, and a data-driven approach to vendor management, risk assessment, and budget control. Committed to operational excellence, fostering strong supplier partnerships, and driving continuous improvements in procurement and supply chain functions.

KEY COMPETENCIES

Contract Drafting and Negotiation Supplier Relationship Management Strategic Procurement Planning Tender Preparation and Evaluation Risk Assessment and Mitigation Regulatory Compliance in Procurement Budgeting and Cost Control Purchase Orders and Invoice Management Vendor and Supplier Assessment E-Auctions and Competitive Bidding Market Research ERP, SAP, Pro Save & Microsoft Dynamics Systems Proficiency Data Analysis Report Generation and Documentation Data Visualization and Reporting Database Management Inventory and Records Management Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Access) Agile and AI Applications in Sourcing Due Diligence in Procurement

PROFESSIONAL STRENGTHS

Attention to Detail and Accuracy Effective Communication Problem-Solving and Analytical Strategic Planning and Decision-Making Organizational and Time Management Strategic Thinking and Relationship Building Teamwork and Collaboration Adaptability and Flexibility PROFESSIONAL EXPERIENCE

STOCK CONTROLLER April 2025 - August 2025

PandaMart Stores

Key Contributions

● Maintained accurate stock records and ensured proper storage of stock

● Ensured timely restocking of shelves to avoid stockouts and overstocking

● Checked incoming stock for quality, quantity and damage; match goods received with delivery notes and purchase orders

● Conducted regular cycle counts and stock takes to reconcile physical stock with records

● Identified discrepancies, reported damages or theft, and implemented measures to reduce stock loss. PROCUREMENT ASSOCIATE/STORES ASSISTANT Nov 2024 – Feb 2025 Kitui Pastoral Center Conference

Key Contributions

● Supported the procurement process by sourcing suppliers, obtaining quotations, and processing purchase orders

Negotiated pricing and contract terms with vendors to secure cost-effective and high-quality supplies.

● Conducted market research to identify reliable suppliers and evaluate product availability and pricing. P a g e 1

● Tracking inventory levels and coordinating timely reordering to prevent stock shortages or excess holdings.

● Maintained accurate procurement and inventory records, updating databases and filing systems for easy reference.

● Collaborating with internal teams to understand material requirements and align procurement with operational needs.

● Conducted routine stock audits and reconciliations to ensure inventory accuracy and minimizing discrepancies.

● Organizing and optimizing storage areas for efficient stock retrieval and proper handling of goods.

● Assisting in preparing procurement reports, monitoring expenditures, and identifying areas for cost savings.

SUPPLY CHAIN INTERN - SOURCING IT May 2024 - October 2024 Safaricom PLC

Key Contributions

● Ensured meticulous drafting, reviewing, and negotiating of agreements, achieving a 100% compliance rate with legal and organizational standards ultimately optimizing contract performance.

● Facilitated supplier evaluations, improving vendor quality and reliability metrics, streamlining supply chain efficiency and achieving a higher supplier satisfaction rate.

● Spearheaded procurement strategies, reducing overstocking incidents and minimizing inventory holding costs, resulting in an incredible increase in organizational efficiency.

● Implemented advanced risk assessment methodologies, proactively preventing potential supply chain disruptions and achieving zero compliance violations in regulatory audits.

● Drove regulatory compliance across all procurement activities, aligning with international and local standards, resulting in total compliance in audits and safeguarding against industry penalties.

● Collaborated closely with finance teams, effectively managing budgets and controlling costs to achieve fiscal savings across procurement activities, while maintaining budget adherence.

● Maintained high accuracy in procurement documentation, generating monthly reports that improved executive decision-making quality and led to an increase in procurement process efficiency.

● Conducted market research and led e-auctions, advancing cost-efficiency strategies that achieved a reduction in average purchase costs and enhanced supplier network resilience. FIELD ENUMERATOR June 2023

World Vision Kenya

Key Contributions

● Conducted surveys and recorded essential respondent data with accuracy, contributing to high data reliability for the Nutrition Smart Survey in partnership with the Ministry of Health and World Vision Kenya.

● Executed precise anthropometric measurements and maintained data entry accuracy, directly supporting accurate health metrics and improving survey findings.

● Established strong rapport with household members, achieving a total participant response rate, which facilitated comprehensive and high-quality data collection.

● Ensured proper handling and calibration of anthropometric equipment, achieving a full adherence rate to data integrity standards and minimizing data collection errors.

● Played a key role in survey quality control, leading data verification processes that maintained an overall survey accuracy rate, essential for policy and program recommendations. P a g e 2

SUPPLY CHAIN INTERN/ WAREHOUSE CLERK June 2022 - Sep 2022 Kenya Rural Roads Authority (KeRRA) - Headquarters Office Nairobi Key Contributions

● Observed and participated in tender and quotation openings, gaining valuable insights into procurement protocols and bolstering compliance understanding.

● Processed and reconciled supplier invoices, meticulously organizing procurement documentation to support accurate and timely vendor payments.

● Collaborated with the finance department to maintain detailed records, facilitating streamlined invoice processing and enhanced financial reporting accuracy.

● Assisted in updating and managing store records, contributing to effective inventory tracking and resource allocation.

● Prepared detailed procurement and store reports under the guidance of procurement and store manager, enhancing reporting accuracy and supporting informed decision-making within the organization. VOTER REGISTRATION AND VERIFICATION CLERK Jan - May 2022 Independent Electoral Boundaries Commission (IEBC) Key Contributions

● Promoted voter registration activities across communities, managing the BVR KIT schedule to maximize outreach and registration efficiency.

● Led public outreach efforts for voter verification activities, fostering civic engagement and ensuring high voter participation.

● Conducted comprehensive voter registration and verification, efficiently handling data collection and compiling weekly data reports to the Regional Voter Identification Administrator (RVIA).

● Ensured the security and confidentiality of voter registration and verification materials, maintaining rigorous compliance with electoral standards.

PROCUREMENT ASSISTANT (CASUAL) Mar 2019 – Sep 2019 Kenya Rural Roads Authority (KeRRA) - Kitui Region Office Key Contributions

● Prepared procurement documents, including requests for quotations (RFQs), tender documents, and purchase orders, ensuring accuracy and compliance with regulations.

● Organized and maintained procurement files and records for audits and reporting purposes.

● Coordinated with suppliers to send inquiries, follow up on orders, and update the vendor database.

● Assisted in tracking and verifying deliveries, ensuring procurement records matched inventory reports.

● Monitored procurement activities to ensure compliance with public procurement laws and organizational policies.

● Conducted market research to gather information on supplier options, price trends, and market conditions.

● Supported the finance department in the preparation and processing of supplier payment documentation.

● Performed general administrative tasks, including photocopying, scanning, and managing procurement-related correspondence.

PROCUREMENT AND LOGISTICS VOLUNTEER Dec 2018 – Feb 2019 Catholic Diocese of Kitui

Key Contributions

● Assisted in procurement planning, vendor selection, and purchase order processing, ensuring compliance with organizational policies

● Supported logistics coordination, including transportation and distribution of goods to project sites, optimizing delivery timelines.

P a g e 3

● Maintained accurate inventory records, conducted regular stock audits, and ensured efficient warehouse management.

● Liaised with suppliers to obtain quotations, track deliveries, and resolve supply chain issues.

● Prepared and maintained procurement and logistics documentation, including expenditure reports and inventory tracking.

● Contributed to cost-effective sourcing and budget control, enhancing procurement efficiency for the organization.

FIELD ENUMERATOR AND DATA CLERK Aug 2017 – Sep 2017 Catholic Diocese of Kitui (Match Fund III-Climate Resilience Agriculture Project and Quarterly Data Collection for Misereor Project)

Key Contributions

● Conducted field data collection through surveys, interviews, and observations with community members, ensuring accuracy and reliability.

● Supported data analysis and reporting by compiling comprehensive summaries and detailed insights for project decision-making.

● Upheld confidentiality standards, adhering to strict data privacy policies and maintaining ethical data handling practices.

EDUCATION

Bachelor of Science in Supply Chain Management (Transport and Logistics Option) 2019 – 2023 Jomo Kenyatta University of Agriculture and Technology Diploma in Supply Chain Management 2017 – 2018

St John Paul II Institute of Professional Studies

PROFESSIONAL AFFILIATIONS

Member, Kenya Institute of Supplies Management (KISM) REFEREES

Jefferson Omari

Supply Chain Lead - Category Sourcing Specialist

Supply Chain Management Department - Safaricom PLC Tel: +254-***-****** Email: ******@*********.**.** Felix Mutinda

Regional MEL Specialist

East, Southern, North and West Africa-USAID ATI Activity DAI Tel:+254-***-***-*** Email: **************@*****.*** Rev. Fr. Joseph Kongo

Diocesan Pastoral Coordinator Catholic Diocese of Kitui Tel: +254-***-****** Email: **********@*****.*** P a g e 4

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