Office Manager Executive Assistant

Rajean Buffa

Cell 816-***-**** **** White Avenue

***********@**********.*** Kansas City, MO 64129

EXPERIENCE:

15+ years of administrative support for company and association executives, directors, and owners

15+ years of team leadership and management of small groups

Well-developed work style learned from handling multiple projects, reports, and assignments simultaneously and meeting deadlines

Excellent oral, written, and interpersonal skills

Proficiency in productivity software such as Microsoft Word, Excel, PowerPoint, Outlook

Proficiency in specialized software such as Workday, PeopleSoft

Basic software program troubleshooting

Proven adaptability in software comprehension and usage EMPLOYMENT:

July 1, 2017 to Present

ADMINISTRATIVE OFFICER

Maintain Director’s Calendar, Department Calendar and Faculty Calendar

Prepare correspondence for Director

Take Minutes at Faculty Meeting, Curriculum and Advisory Meetings

Coordinate events

Obtain approval for affiliate sites

Track faculty credentials and insurance

Financial planning, budgeting and accounting for department

Coordinate graduation activities

Manage Office

Manage two personnel – Program Coordinator and Academic Assistant

Coordinate events – fundraisers, conferences, tailgates

Responsible for facilities and equipment maintenance

Maintain and order office supplies

Interview and train office assistants

April 2015 to June 2017 – University of Kansas – Nurse Anesthesia Education Department PROGRAM COORDINATOR

Main contact for SRNA recruitment

Process applications via CollegeNet Admit system

Coordinate interviews

Coordinate monthly clinical student rotations to 12 affiliate sites

Correspond monthly with all affiliate sites

Monitor and update Typhon System

Coordinate Incoming Students

Assist with new student orientation and Student Handbook

Track student & faculty credentials and insurance

Maintain student records/files

Maintain student/dept data spreadsheet/list

Maintain affiliate notebooks

Coordinate student rotation documents

Maintain KUMC and Affiliate clinic schedules

Coordinate shadow appointments

Coordinate Symposium for NA Department

Coordinate KANA/MoANA for NA Department

Coordinate events

Prepare endowment thank you letters

Reception/phone

November 2012 to April 2015 – University of Kansas Physicians – Department of Anesthesiology MID LEVEL DIVISION COORDINATOR

Scheduling of mid-level provider interviews

Credentialing CRNAs and APRNS

Presenting department orientation to new hires

Processing and tracking CRNA call schedules and extra shifts

Tracking fund expenditures and meeting dates for 57+ mid-level providers

Participating in/scheduling CRNA recruitment and issues meetings, preparing reports, minutes for meetings

Processing and reconciling accounts payables, reimbursement requests and expenses

Acting as front desk backup – phones, administrative duties, and medical student assignments

Preparing, uploading, and posting daily operating room schedules

Managing annual reappointments and evaluations as well as insurance renewals for mid- level providers

Liaison between CRNAs and department personnel

Processing Quality Improvement forms

Preparing and submitting Medicare and Medicaid applications

Preparing and completing termination procedures for employees July 2011 to November 2012 – Recruiting Firms – ProStaff, Celebrity Staffing, MajorWestcott Group, Encore Staffing, QualStaff

ADMINISTRATIVE ASSISTANT – TEMPORARY AND/OR PART-TIME

Temp position with University of Kansas Physician in the Anesthesiology Department through QualStaff beginning on 8-20-2012

Assisted with a large pharmaceutical lawsuit for Wagstaff & Cartmell through MajorWestcott Group for over three months

Fulfilled a three month temp position as Sales Coordinator for Deffenbaugh Industries through ProStaff Scheduling candidates for clients

Temporary Assignments out of office – Phenix Label, Bon Ami, Costco

Temporary assignments assisting recruiting or placement firm offices: MajorWestcott Group, Encore Staffing

November 2010 to May 2011 – Spencer Reed Group

RESEARCH ANALYST

Researches, screens, and refers companies for potential clients and job candidates for job openings.

Performs multiple activities in WebPAS for potential candidates; inputs referrals; updates activity; enters resume; generates lists; evaluates potential candidates not assigned to a recruiter.

Provides administrative support to recruiters.

Compiles packets of new hire paperwork

Participates in team meetings

February 2005 to October 2010 - Kansas City Metropolitan Bar Association EXECUTIVE ADMINISTRATIVE ASSISTANT

Provide administrative support to executive director

Provided special support in matters requiring discretion

Accept and screen calls for executive director

Manage calendar for executive director

Make travel arrangement for Board members and executive director.

Prepare and send confidential correspondence/documents, reports, etc.

Take, prepare and distribute minutes for Board and specialized meetings

Coordinate committee meetings from beginning to end

Train incoming personnel in administrative and clerical duties, committee coordination, and new technology

Assist in the preparation of major meetings, i.e. Annual Meeting, Bench Bar and Boardroom Conference; Holiday events

Tracking of staff time records

Acting as backup to receptionist

Perform day-to-day activities that were required to keep the association and the executive director’s office functioning effectively.

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