Administrative Assistant & Project Coordinator Resume

THERESA MARCH

Cell: 860-***-**** / Email: *********@*****.***

SUMMARY: Executive Assistant/Project Coordinator with an excellent work record in calendar management, travel/expenses, and accounting procedures with an emphasis on human resources and vendor relations. These qualities can be readily applied to office proficiency and a proven ability to ensure high-quality work within any industry.

TEMPORARY WORK EXPERIENCE:

BRAMSON HOUSE, Freeport, NY 11/2024 – 2/2025

Billing Coordinator

Streamlined the reconciliation of invoices and financial reports to improve accuracy and efficiency.

Collaborated with cross-functional teams to identify process improvements and implement strategies to reduce turnaround times. Actively monitored billing trends to develop forecasts and provide actionable insights to management.

JOBS BY JOELY, MASS MERCHANDISING INC. (Maternity Leave Contract) Melville, NY

Project Coordinator / Administrative Assistant 05/2023 – 02/2024

Assist with bid preparation, processing permit requests, and editing change orders. Organize resources to ensure projects stay within their defined scope and budget. Oversee transportation logistics to ensure timely delivery to job sites. Monitor requisitions and track vendor payments during contractual periods.

PERMANENT WORK EXPERIENCE:

PACT MSO, LLC, Branford, CT 05/2022 – 01/2023

Administrative Assistant to COO/CCO and Executive Management

Maintain complex calendar management and travel/itineraries.

Prepare electronic expense reporting and coordinate all financial reports for committee meetings.

Record journal entries into the general ledger and process invoices and purchase orders.

Schedule C-level meetings, take minutes, arrange conference calls and webinars.

MASONICARE CHARITY FOUNDATION, (FMLA Leave Contract) Wallingford, CT 09/2018 – 02/2021

Administrative & Database Assistant to Executive Director

Processed gifts for various appeals including Annual, Holiday, Masonicare Home Health & Hospice, memorial contributions, in-kind donations, and others.

Entered gifts and pledges into Raiser’s Edge; updated donor records; generated acknowledgment letters and proposals.

Supported Executive Director with calendar management, meeting preparation, expense reports, and accounts payable procedures.

Conducted monthly bank reconciliations, resolving discrepancies and reducing outstanding items by 15%.

TS CUSTOM BUILD, INC., Wantagh, NY 07/2009 - 09/2016

Executive Assistant/Project Coordinator to President and Vice President

Communication Management: Responsible for managing office correspondence and serving as the primary point of contact.

Efficiently handle and manage executives' schedules, coordinate meetings, and ensure no scheduling conflicts.

Perform other related duties as required and assigned by (including monthly processing of final invoices,

processing quotes of vendor invoices, processing PO’s and overseeing documentation project related).

Coordinated and scheduled meetings, documented meeting minutes as required, and prepared follow-up task lists.

Data input and retrieval for consumer product quotes and billing.

Maintained confidential information including financial reports, budgets, and various contracts/bids.

DAVIS VISION, INC., Plainview, NY 09/2005 - 06/2008

Executive Assistant to CFO/COO

Main point of contact between company executives and internal/external clients.

Prepared legal and confidential documents, coordinated travel arrangements, calendar management and

was led on all company events.

Managed accounts payable and receivable transactions.

Compiled and prepared informational documentation, contracts, confidential memoranda, and budgets.

Ensured proper execution of all corporate human resource policies and procedu

EDUCATION:

NASSAU COMMUNITY COLLEGE, Garden City, NY

Business Administration

Associate’s degree – Business Administration

BRANFORD HALL CAREER INSTITUTE, Bohemia, NY

Certificate – ICD 9

DALE CARNEGIE, Hauppauge, NY

Public Speaking and Business Writing Certificate

TECHNICAL SKILLS:

Microsoft Office – Outlook, Word, Excel, PowerPoint

Concur

SharePoint

Raiser’s Edge

Visio

PeopleSoft

SAGE

ADP

Great Plains

Oracle

Adobe

Google Suite

OneNote

SAP

Yardi

EHR

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