Administrative Assistant / Data Entry Specialist

MARY FAIRBANKS

Administrative Assistant Warrenton, VA 20186

Authorized to work in the U.S. Willing to Relocate

SUMMARY

Administrative professional delivering high-level office support, customer service, and executive assistance. Strong communicator with extensive experience in HOA management, IT support, scheduling, documentation, and process improvement.

EXPERIENCE

Administrative Assistant — Sequoia Management Company (2023–2025)

• Lead on-site administrative support for large community association.

• Prepare monthly/annual board packets and detailed meeting minutes.

• Manage pool pass issuance, clubhouse rentals, and compliance inspections.

• Draft notices, manage website updates, and coordinate communications.

• Prepare delinquency correspondence and resale documentation.

Office Assistant / Receptionist — Global Procurement & Logistics (2020–2021)

• Managed warehouse shipment scheduling and incoming inquiries.

• Created improved shipment tracking system.

• Supported leadership with administrative tasks.

• Verified documentation and processed driver check-ins.

Computer Assistant — Department of Energy (1990–2020)

• Served as help desk team lead and onboarding coordinator.

• Developed SharePoint request tracking system.

• Provided executive admin support and drafted official correspondence.

• Coordinated travel, conferences, and staff logistics.

• Authored white papers on IT cost saving initiatives.

EDUCATION

Training Certificates – Computer Networking U.S.D.A. Graduate School

SKILLS

Office Management • Customer Service • Executive Support • SharePoint • Microsoft Office • Documentation • IT Support • Project Coordination • Data Entry • Writing & Editing

RECOGNITION

Administrative Professional of the Year Nominee — August 2016

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