Remote Administrative Specialist Resume TitleRemote Administrative

LAQUINTA

JAMES

504-***-**** · ********@*****.***

SUMMARY

Highly efficient and organized Administrative Assistant with 6 years of experience providing comprehensive remote administrative support. Skilled in managing schedules, coordinating virtual meetings, handling confidential correspondence, and streamlining office operations. Adept at multitasking, managing administrative workflows, and ensuring smooth daily operations in fast-paced environments. Known for excellent communication, attention to detail, and a proactive approach to problem-solving.

EXPERIENCE

Administrative Assistant (Remote)

Elevate PFS Jan 2023-Oct 2025

I assisted the Senior Management Team by providing full administrative support and increasing meeting efficiency by 20%, through timely scheduling and preparation.

I led email inboxes, decreasing reaction times by 30% and making strides in correspondence with internal and external stakeholders.

Orchestrated travel plans for leaders, leading to a 15% trip expense savings because of contracted vendors.

I prepared reports and presentations with 100% accuracy, supporting decision-making at the proper time.

Managed all confidential files and databases, ascending data retrieval rate by 25%, while conforming to standards for data protection.

Managed new executive onboarding; reduced onboarding cycle times by 15% through effective administrative support and coaching.

Virtual Office Coordinator

Interwell Health Jan 2017- Jan 2018

I coordinated and executed all service-related tasks as part of a fully remote virtual office for day-to-day office operations.

Supported the executive team with scheduling virtual meetings, recording minutes, and action items to help ensure deliverables were met.

I designed and organized physical and digital filing systems to ensure effective document retrieval and office organization.

Supported integration of new remote team members by providing onboarding, training, and documentation across approximately 10 locations.

Procured office supplies and new vendor relationships for other services required by the remote team.

Administrative Support Specialist

Financial Corporation of America Sep 2016-Nov 2017

Performed broad-based administrative duties for the virtual team, such as scheduling, making travel plans, and processing expenses.

Was the first port of call for all internal and external communications; answered questions swiftly and effectively, representing the brand.

Managed budgets, expenses, and departmental tracking of spending to ensure financial accuracy.

I organized and assisted with virtual events and webinars, including logistics, registration, and post-event information for attendees.

I created and managed best-practice administrative procedures to ensure team efficiency, accuracy, and quality across the board.

SKILLS

Office Administration

Workflow Optimization

Spreadsheet Management

Appointment Scheduling

Document Control

Data Entry

Microsoft Office

Meeting planning

Presentation Design

Project Coordination

Inventory Auditing

Performance Improvement

Verbal Communication

Project Management

EDUCATION AND TRAINING

DEGREE OR FIELD OF STUDY HERE

Everest Institute

Medical Assistance (2014)

Chaberlain University

BSNRN (2025 Currently attending)

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