Oil & Gas Information Management Professional
Resume:
Rhonda G. Cotton
Houston, Texas 77053
832-***-**** - Cell
Sir/Madam,
I would like to explore the possibility of joining your organization. The enclosed resume will furnish you with information concerning my job qualifications and educational background. My academic and work experience has been directed toward a career in the Engineering Oil & Gas Industry.
I am seeking a position that will capitalize and expand on skills previously developed through my experience and proven capabilities.
Although my resume clearly presents my overall qualifications, I would appreciate having the opportunity to discuss with you, in person, how my specific skills and attributes can be an asset to you and your organization.
If an interview is agreeable to you, please contact me at the above address or telephone number. Thank you for your interest, attention, and forthcoming reply. Sincerely,
Rhonda G. Cotton
RHONDA COTTON
832-***-**** Cell
*********@*****.***
CAREER SUMMARY
More than 20 years’ document management experience in the engineering field in the petrochemical and on / offshore oil gas industries. Responsibilities have included usage of knowledge with Microsoft applications such as access, excel, and several types of data base systems like iPIMS, Procore, Aconex, Team Binder,IN8, Doc Boss, SAP, DOMO, Sales Force, e-Bentley, FusionLive, Citadon, Documentum, SharePoint, eDMS and JPI (Lotus 1, 2, 3), Coreworx and other desktop applications. Kept accurate records of project documents, processing both engineering design and vendor data documents.Tally work hour estimate, DCNs, staffing needs, overseas and international traveling for company, input on performance reviews, soft skills, implementing, delegating, and monitoring the work of others in a professional work environment.
CHEVRON - Manufacturing Downstream Projects
Information Management Coordinator
• Responsible for the development and implementation of the following Information Management elements:
o Support development and implementation of an IM Strategy (led by IM Manager). o Provide subject matter expertise to IM projects and customers. o Experience in project team planning for front-end engineering and design to IM handover to Operations.
o Develop and implement key IM processes, supporting business controls and tools, including deployment of offices over sea and training to customers. o Provision of robust, secure, and usable Information Management technologies and tools (inc. DMS & collaboration tools).
o Serve as primary IM SME (Subject Matter Expert) for project SharePoint
(structure, security models, Work In Progress processes) and develop SharePoint user training materials and governance documentation.
• Support development and Implementation of a robust mechanism that ensures information associated with/ impacted by the change (MOC); process is managed in a manner that is visible and supports continued completeness and integrity of the Information set. Responsibilities include:
o Coordination, capture and tracking.
o Review and approval process (inc. demonstration of technical authority endorsement).
o Red line mark-up, project document (planned change) and work pack management.
o As-building process.
o Ongoing communication and promotion of IM processes, standards and best practice.
• As agreed in project scope and plan, provide post go-live support to end users to: o Refine user procedures and processes.
RHONDA COTTON
832-***-**** Cell
*********@*****.***
• Under the guidance of the IM Manager:
o Identify and map high level end-to-end business scenarios allowing:
Proposed solutions to be understood in a business context.
Work with the IM Manager to develop an “integrated” set of solutions for the program with limited gaps and overlaps across functional areas.
• As instructed, assist in the development and documentation of the business case for new IM systems regarding:
o Identification of process and people change required to support the realization of benefits.
o Build excellent relationships with Project Stakeholders and Information Owners Teamwork.
o Develop effective working relationships with project team members o Resolve issues on professional terms and escalate as required to ensure successful project delivery.
o Foster a “can do” attitude across project team members o Collaborate with the IM Manager, Engineering Systems Architect, Document Controllers, and IM resources in Houston, in developing and enhancing IM processes, standards and best practices.
o Problem solving/ analytical; prioritize and manage competing deadlines; strategic thinker
o Approve weekly timesheets
o Approve vacation and time off
o Supervise 2 document
o Handle all personnel/team issues for document controllers o Training of end-users and additional Coordinator for on boarding new project team members
o Training of end-users and additional Coordinator for Chevron new collaboration tools
o Power User for Chevron new collaboration tools
o Coordinator for GLAM Groups for Chevron new collaboration tools o Requesting account creation for external users in 3 PC dropbox o Interviewing /selection of candidates
o Transition all Project deliverables to Operations RHONDA COTTON
832-***-**** Cell
*********@*****.***
CHEVRON - JSM4 Project
Information Management Vendor Coordinator
• Responsible for closeout of Vendor Documentation for the project: o Issue Weekly Reports to the Chevron Team: Vendor Document Status Reports, Overdue Vendor Document Review Report
o Quality check, process, and distribute official Vendor documents that are transmitted and received from the contractor as required by Chevron DC specifications
o Return Vendor documents to the Contractor that have been reviewed by the Chevron project team
o Provide technical support and assistance to the EDMS users: How to review, consolidate comments and approve supplier documents o Manage the project email inbox to ensure that internal requests regarding Vendor documents are handled in a timely manner
o Maintain and update (as required) the Vendor Document Distribution Matrix
o Maintain and update (as required) the SPIR Forms for project CHEVRON- TVEX & TUSD Project
Information Management Lead
• Responsible for the development and implementation of the following Information Management elements:
o Support development and implementation of an IM Strategy (led by IM Coordinator).
o Provide subject matter expertise to IM projects and customers. o Experience in project team planning for front-end engineering and design to IM handover to Operations.
o Develop and implement key IM processes, supporting business controls and tools, including deployment of offices over sea and training to customers. o Provision of robust, secure, and usable Information Management technologies and tools (inc. DMS & collaboration tools).
o Serve as primary IM SME (Subject Matter Expert) for project SharePoint
(structure, security models, Work In Progress processes) and develop SharePoint user training materials and governance documentation.
• Support development and Implementation of a robust mechanism that ensures information associated with/ impacted by the change (MOC); process is managed in a manner that is visible and supports continued completeness and integrity of the Information set. Responsibilities include:
o Coordination, capture and tracking.
o Review and approval process (inc. demonstration of technical authority endorsement).
o Red line mark-up, project document (planned change) and work pack management.
o As-building process.
RHONDA COTTON
832-***-**** Cell
*********@*****.***
o Ongoing communication and promotion of IM processes, standards and best practice.
• As agreed in project scope and plan, provide post go-live support to end users to: o Refine user procedures and processes.
• Under the guidance of the IM Coordinator:
o Identify and map high level end-to-end business scenarios allowing:
Proposed solutions to be understood in a business context.
Work with the IM Coordinator to develop an “integrated” set of solutions for the program with limited gaps and overlaps across functional areas.
• As instructed, assist in the development and documentation of the business case for new IM systems regarding:
o Identification of process and people change required to support the realization of benefits.
o Build excellent relationships with Project Stakeholders and Information Owners Teamwork.
o Develop effective working relationships with project team members o Resolve issues on professional terms and escalate as required to ensure successful project delivery.
o Foster a “can do” attitude across project team members o Collaborate with the IM Coordinator, Engineering Systems Architect, Document Controllers, and IM resources in Houston, in developing and enhancing IM processes, standards and best practices.
o Problem solving/ analytical; prioritize and manage competing deadlines; strategic thinker
o Approve weekly timesheets
o Approve vacation and time off
o Supervise 2 document
o Handle all personnel/team issues for document controllers o Weekly travel to sites to for weekly meeting and help document controllers throughout city for each contract.
o Oversee all 10 contracts for TVEX & TUSD project and foresee more contracts to come
o Training of end-users and additional Coordinator for eB on boarding new project team members
o Training of end-users and additional Coordinator for Chevron new collaboration tools eBentley and SharePoint
o Power User for Chevron new collaboration tools eBentley and SharePoint o Coordinator for GLAM Groups for Chevron new collaboration tools eBentley and SharePoint
o Requesting account creation for external users in 3 PC dropbox o Interviewing /selection of candidates
o Transition all Project deliverables to Operations RHONDA COTTON
832-***-**** Cell
*********@*****.***
CHEVRON-Deepwater Big Foot Project
Information Management Lead
• Responsible for the development and implementation of the following Information Management elements:
o Support development and implementation of an IM Strategy (led by IM Coordinator).
o Provide subject matter expertise to IM projects and customers. o Experience in project team planning for front-end engineering and design to IM handover to Operations.
o Develop and implement key IM processes, supporting business controls and tools, including deployment of offices over sea and training to customers. o Provision of robust, secure, and usable Information Management technologies and tools (inc. DMS & collaboration tools).
o Serve as primary IM SME (Subject Matter Expert) for project SharePoint
(structure, security models, Work In Progress processes) and develop eRoom user training materials and governance documentation.
• Support development and Implementation of a robust mechanism that ensures information associated with/ impacted by the change (MOC); process is managed in a manner that is visible and supports continued completeness and integrity of the Information set. Responsibilities include:
o Coordination, capture and tracking.
o Review and approval process (inc. demonstration of technical authority endorsement).
o Red line mark-up, project document (planned change) and work pack management.
o As-building process.
o Ongoing communication and promotion of IM processes, standards and best practice.
• As agreed in project scope and plan, provide post go-live support to end users to: o Refine user procedures and processes.
• Under the guidance of the IM Coordinator:
o Identify and map high level end-to-end business scenarios allowing:
Proposed solutions to be understood in a business context.
Work with the IM Coordinator to develop an “integrated” set of solutions for the program with limited gaps and overlaps across functional areas.
• As instructed, assist in the development and documentation of the business case for new IM systems regarding:
o Identification of process and people change required to support the realization of benefits.
o Build excellent relationships with Project Stakeholders and Information Owners Teamwork.
o Develop effective working relationships with project team members o Resolve issues on professional terms and escalate as required to ensure successful project delivery.
o Foster a “can do” attitude across project team members RHONDA COTTON
832-***-**** Cell
*********@*****.***
o Collaborate with the IM Coordinator, Engineering Systems Architect, Document Controllers, and IM resources in Houston, in developing and enhancing IM processes, standards and best practices.
o Problem solving/ analytical; prioritize and manage competing deadlines; strategic thinker
o Approve weekly timesheets
o Approve vacation and time off
o Supervise 14 document controllers including oversea document controllers in Korea & Ingleside, Texas
o Oversea /International travel for company
o Handle all personnel/team issues for document controllers o Weekly travel to sites to for weekly meeting and help document controllers throughout city for each contract.
o Weekly & Bi-weekly night meetings with Korea
o Oversea/International traveling
o Oversee all 17 contracts as well as oversea contract in Korea for BGF project and foresee more contracts to come
o Training of end-users and additional Coordinator for SharePoint/Coreworx for on boarding new project team members
o Training of end-users and additional Coordinator for Chevron new collaboration tools eBentley and SharePoint
o Power User for Chevron new collaboration tools eBentley and SharePoint o Coordinator for GLAM Groups for Chevron new collaboration tools eBentley and SharePoint
o Requesting account creation for external users in SharePoint o Interviewing /selection of candidates
o Transition all Project deliverables to Operations GOM. RHONDA COTTON
832-***-**** Cell
*********@*****.***
JACOBS
Senior Document Management Lead
Document Management Program Lead, Non-Road Diesel Project, ExxonMobil, Baytown, Texas and three-billion-dollar TIC. This project required vendor data execution and issuing engineering drawings and construction packages. Responsibilities include handling vendor data deliverables, expediting overdue re-submittals, issue engineering deliverables, interface with subcontractor GDS document controller to submit / issue JE documents; maintain client drawing request, drawing and project close out, assembling project job books and equipment folder turnover at end of project; maintain work hour estimate and staffing needs for duration of project; delegating and monitoring work of project team; and generated weekly department reports which reflected an overall vendor documentation status and attend weekly project meetings.
Document Management Program Lead, CPChem Projects, Multi-site and six-billion-dollar TIC. Projects required vendor data execution and issuing engineering design drawings; provide technical support to the project work force, conducted several project training sessions to go over the usage of Jacobs Project Information (JPI) data base, and specific client procedure requirements. Client required all documentation to be processed and loaded to their database Share Point since multiple engineering offices share the work. Delegating and monitoring work of project team. Generated weekly department reports, which reflected an overall vendor documentation status, handle client drawing request, prepared subcontract packages, handled work hour estimate for all CPChem Projects and maintain staffing needs. Projects included: DCS Control Systems Upgrade, Ryton Expansion, Brine System, RVOC Mitigation, NCP, Low Gel
Document Management Lead, Puget Sound Flare Gas Recovery, Shell, Anacortes, Washington and 3-million-dollar TIC. This project required vendor data execution and issuing engineering drawings and construction packages. Responsibilities were to handle the vendor data deliverables, expediting overdue re-submittals, manage and issue construction packages, handle client drawing request, handled man-hour estimate, maintain staffing needs and electronic turnover at the end of project.
Document Management Lead, PSPC Restructuring Project, CPChem, Pasadena, Texas and 4- million-dollar TIC. This project required vendor data execution and issuing engineering drawings and construction packages. Responsibilities were to handle the vendor data deliverables, expediting overdue re-submittals, manage and issue construction packages, handle client drawing request, handled man-hour estimate, maintain staffing needs and assemble of project job books.
SBM IMODCO
Document Control Coordinator
Responsibilities include Lead Document Controller of SBM-I and Atlanta Offshore Engineering and design documents for internal and external distribution by electronic and hard copy transmissions for the projects. This includes the control, handling, issuing, distribution and filing of documentation as well as interface with clients, suppliers, and fabricators as required to ensure timely and complete document submittals. Responsible for issuing reference design documents for all Purchase Orders for the projects. Responsible for issuing DCN’s, DCF’s & TQR’s in a timely manner to the fabricator / client and maintain the control logs. Expedite the return of client comments, distribution, and maintain the control log. Maintain and expedite interdisciplinary review for the projects. Maintain certification authority comments and control log. Prepare the project engineering dossiers to client for end of project. Hands on trainer for SBM-I and Atlanta Offshore employees on the new eDMS system database. RHONDA COTTON
832-***-**** Cell
*********@*****.***
CBS ENGINEERING, INC.
Document Control Clerk,
Document Control Clerk, responsibilities include lead in coordination of all activities related to providing data entry of all engineering drawings, Specifications, Data Sheets and Material Take Off in access database. Duties include internal and external distribution of drawings, and final approval for all engineering drawings. Responsible for tracking and obtaining correct quantity of all drawing packages returned to clients to meet required project schedule. Upkeep of all engineering drawing, Specifications, Data Sheets, and Material Take Off files for each project. Make sure bid packages are correct with all Specifications, Data Sheets and Vendor Data requirement list before being issued for purchase or for bid. Responsible for putting together final job books for each project. Responsible for maintaining and issuing an extensive drawing register status report for each project manager. Started implementing ISO- 9000 for every project. Act as liaison between Engineering and Project departments.
ABB RANDALL
Vendor Data Coordinator
As Vendor Data Coordinator, responsibilities include expediting vendor documentation, data entry, internal distribution, and final approval for all vendor documents. Responsible for tracking and obtaining correct quantity of all documents returning to vendors to meet required project schedule. Responsible for putting together final job books for each project. Responsible for maintaining and issuing an extensive expediting and vendor document status report for each project manager.
ATLANTIA CORPORATION
Vendor Data Coordinator / Material Expeditor
As Vendor Data Coordinator, responsibilities include expediting vendor documentation, data entry, internal distribution, and final approval for all vendor documents. Responsible for tracking and obtaining correct quantity of all documents returning to vendors to meet required project schedule. Responsible for putting together final job books for each project. Responsible for maintaining and issuing an extensive expediting and vendor document status report for each project manager. As Material Expeditor, responsibilities include tracking of material, validating vendor delivery commitments, and maintaining and issuing an extensive material tracking report.
ENERCON ENGINEERING, INC.
Vendor Data Coordinator and Material Expeditor
As Vendor Data Coordinator, responsibilities include data entry, expediting vendor documentation and internal distribution, final approval for all vendor documents. Track and obtained correct quantity of all documents to be returned to vendors to meet required project schedule. Responsible for putting together final job books for each project. Maintained and issued an extensive expediting and vendor document status report for each project. As Material Expeditor, tracked material, validated vendor delivery commitments, maintained and issued an extensive material tracking report. Started implementing ISO- 9000 for every project. RHONDA COTTON
832-***-**** Cell
*********@*****.***
FOSTER WHEELER ENGINEERING USA CORPORATION
Office Administrator
As responsible for handling all vendor and internal drawings for the company. Kept track of all data entry for internal and vendor drawings into DataEase program. Responsible for outgoing vendor drawings to vendors and clients. Distribution of drawings for internal use to engineers on each project. Responsible for all transmittals for construction release forms for erection and design drawings. Interfaced with project engineers, clients, engineering staff and management throughout the company daily. Updated and installed telephones for company. Also, responsible for all reproduction, supplies, mail, and outgoing vendor packages for the company. Maintained monthly reports for reproduction, supplies, AT&T 75 CAS telephone accounting system.
EMPLOYMENT HISTORY
2010- October24 Chevron
Information Management Lead / Coordinator
2004 – 2010 JACOBS
Senior Document Management Lead
2002 – 2004 SBM IMODCO
Document Control Coordinator
1999 – 2000 CBS ENGINEERING, INC.
Document Control Clerk
1998 – 1999 ABB Randall
Vendor Data Coordinator
1998 ATLANTA CORPORATION
Vendor Data Coordinator / Material Expeditor
1996 – 1998 ENERCON ENGINEERING, INC.
Vendor Data Coordinator / Material Expeditor
1992 – 1996 FOSTER WHEELER ENGINEERING USA CORP.
Office Administrator
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