Executive Assistant and HR Generalist with 12+ Years Experience

Curriculum Vitae

**+ years of experience with more than 7 years as a Generalist. A quick

learner, resilient, hardworking ebullient HR professional with excellent communication, computer and multi-tasking skills with multi cultural organization aptitude and quick adaptability.

Personal Details

Name : Deepa Sharma

Email : ********@*****.***

Contact Numbers : + 65 9380 5774 / 9423 4959

Work Permission : Dependent Pass Holder

Education and Certification

• 2003 – MBA from Symbiosis – MDPM in HR & IR.

• 1997 – Masters in Economics.

• 1995 – Masters Diploma in Software Engineering

• 1993 – Bachelors from Delhi University

Work Experience

Sept 2021 to Sept 2023 Event Management (BSM)

Event Administrator

a) Schedule, plan and execute different events throughout the year, with team 10. b) Coordinate with school admin, Security, and Administration staff. c) Coordinate with Designing and advertising teams for gifts and prizes. d) Designing posters, product etc. for event promotion using Canva, Powerpoint and Keynotes)

24 Feb 2020 till 03 Dec 2020 Mercantile Pacific Asia Pte Ltd, Sg Executive Assistant - HR and Office Admin

Office Admin

Visa and travel

Personal & Executive Assistance

Approvals, Reimb & payments

HR related

Sourcing

Personal and Executive Assistance to Managing Director and CEO a) Diary / calendar entry and maintenance

b) Management of meetings and conferences with in-house and external top level Management, locally and overseas.

c) Doing letters, notices & emails on behalf of Stake holder d) Filtering Calls, Mails and Post for Senior Management e) Doing the full cycle of reimbursements and claims

Coordinate and follow up with activities across departments

Plan, coordinate, organise, prioritise and manage workload while remaining cognisant of changing priorities and competing deadlines.

HR

a) Full cycle of recruitment

b) On-boarding assistance

c) Data handling for specific payouts to Sales team d) Medical insurance vendor identification

Office Administration

a) Adherence to Covid - 19 rules for facilities, employees and visitors b) Facility management and House keeping including contract services c) Maintenance of Office equipment including contract processing for Printers, Air-con etc.

d) Procurement : Stationery, Office and Pantry Supplies

Sourcing :

a) Implementation of MS Office 365 for different location b) Web Portal designing

c) Company intro video and dubbing in different languages d) Implementation of Storage and filing systems

e) Reforming of Production and Warehouse area with

New Storage and movement of products (Different bins)

Dimensioning and weighing machines

Wrapping machine

QR coding and reading machines

Basic furniture, and tools for workers

1 March 17 – 3 Dec 2019 GIIS Pte Ltd, Sg

Executive Assistant

Assistance to Chairman and Multiple Directors

a) Diary / calendar entry and maintenance

b) Management of meetings and conferences with in-house and external top level Management, locally and overseas.

c) Doing letters, notices & emails on behalf of Directors d) Filtering Calls, Mails and Post for Senior Management e) Doing the full cycle of reimbursements and claims f) Maintenance of Petty cash for local expenses.

g) Final payment Approval in Accpac Sage(Finance software)

Extensive Travel related arrangements

a) Travel itinerary

b) Administration of Visa and general local support. c) Flights and hotels through net and Travel agent

Conferences / Meetings / Event Management –

a) Managed Global and local events, meetings and conferences from 5 to 500 participants.

b) Boarding and lodging for all member participants from different countries and cities.

c) With help of Marketing team, use banners etc. for different in-house promotions.

d) With help of Purchasing team, decide on the budgeting and distribution of the gifts.

HR and Admin related

a) Holiday and leave administration

b) Monthly attendance and leave

c) arrangement for Corporate staff

d) Employee welfare and counselling and Induction Scheduling e) Involved in finalising the vendors for travel, gifts and other office requirements.

10 Dec 08 till 7 Jan 2013 Olive Group India Pvt Ltd HR Generalist

• Recruitment - Full cycle from JD preparation to offer letter processing

• Compensation and Benefit (Salary Fitment and Bonus and appraisal)

• Management Information System (MIS) Preparation, maintenance and submission of Org charts, reports and records to internal and external authorities.

• Policy integration and implementation

• HR Operations : Preparation of appointment, confirmation, relieving letters and other organizational and notices.

• Budgeting for employee welfare, recruitment, year-end processes like leave encashment, retention etc.

Others

• Facility Management. 1point contact IT and day to day office management

• Handling Finance for company

Petty cash handling

Forecast weekly, monthly expenses, quarterly and yearly expenses Feb’07 till 10 Dec 08 Heidelberg Cements (MCL.)

HR Officer

• Recruitment : Full cycle from JD preparation to offer letter processing

• Management Information System (MIS) : Preparation, maintenance and submission of Org charts, reports and records to internal and external process owners

• HR Operations : Preparation of appointment, confirmation, relieving letters and other organizational and notices.

• Coordinating joining Formalities, training Programs and salary payout

• Induction scheduling

Previous Employment

From 1996 to 1999, have worked as Executive Assistant with Directors and C-Suite at Dupont India Ltd and General Motors involving extensive interaction with different departments, external and internal process owners, welfare activities, scheduling and departmental budgeting.

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