Executive Assistant with 20+ Years Experience

KATHRYN NEWMAN

***** ******* ***.

Mechanicsville, Virginia 23116

Mobile: 804-***-****

Email: ************@*****.***

EXECUTIVE SUMMARY

I recently relocated to the Richmond area July 2025 and am a skillful and dedicated Executive Assistant with over 20 years of experience. I thrive to exceed expectations and easily acclimate between tasks and responsibilities in any environment within a group or individually to ensure desired objectives are met. The pause in my history was to meet the needs of my now much older and healthier children. At the time Mr. Kruchko merged his firm with Ford Harrison; my children had needs that required me to be home, including my daughter’s Childhood Cancer diagnosis, treatment, and 3 special needs stepsons. This time, with these challenges sharpened my skills, proved my resiliency, willingness to take on enjoyable, extremely difficult, and dynamic assignments. WORK EXPERIENCE

M.E.P. Partners, Richmond, Virginia

July 2025 – Oct. 2025

MEP – Mechanical, Electrical, Plumbing Partners based out of Manassas, VA is a new build residential construction company

Field Assistant/Driver & Administrative Assistant/Purchasing Field assistant to Production Manager for the Richmond Plumbing division. Responsibilities included, but not limited to: field plumbing installation for all phases, walking houses to check and prepare for county phase inspections and builder QI inspections, addressing and performing repairs, keeping truck stocked, placing material orders and picking up will-call orders, cleaning up materials and trash at job sites and lots, driving the production manager to job sites so he could perform his administrative duties and tasks during road time; maintaining, editing and producing reports for materials for the field and scheduling; maintaining customer and vendor files; reading plans; regular correspondence with clients and vendors. Capital Mechanical, Dulles, Virginia

Jun. 2023 - July 2025

Capital Mechanical is a new construction residential plumbing company Administrative Assistant/Payroll, Purchasing and AP Assist multiple departments and the field. Responsibilities included, but not limited to: maintaining, editing and producing reports for materials for the field and scheduling; processing weekly payroll; maintaining customer and vendor files; scheduling inspections; reading plans; invoicing; formatting files to communicate with QB importing; regular correspondence with clients and vendors.

KRUCHKO & FRIES, Tysons, Virginia

Jan. 2013 - May. 2014

Kruchko & Fries is a Labor and Employment Attorneys at Law with a focus on the employers Executive Assistant/Legal Secretary

Managed and serviced all aspects of the administrative duties of the firm. Responsibilities included, but not limited to: scheduling, answering phones and screening calls; maintaining personal and client files; responding to clients and opposing counsel; handling itineraries, travel arrangements and meeting agendas; setting up, implementing and maintaining office systems, transcription and office supplies; reporting case/client status at weekly meetings; keeping current with the courts' requirements on all levels; and tracking pro bono efforts. Managed and tracked court docket, attorney’s calendars, court filings and deadlines, setting up depositions and court reporters, maintaining online documents and client files. Performed some paralegal duties; including document prep and cataloging.

KELLY SERVICES, Greater Charlotte, North Carolina Area Jan. 2011 - Oct. 2012

Executive Administrative Assistant

Had an assignment where I was providing administrative support to the purchasing department for a large steel manufacturer. Duties include, but are not limited to: working with Purchase Orders, Bills of Lading, Vendor Correspondence and Vendor Insurance; and composing Excel formula spreadsheets to use in tracking and comparing stock and non-stock spending and saving by year, location, customer and accounts. Currently assisting with a data and workflow transition into an Oracle computer system, making sure information is accurate, consistent, and easy to find, follow and maintain. In addition to the original reason I was brought in, I have been charged with a project where I am tracking and following the material that leaves our plants as it goes through a reconditioning process at several facilities around the country until it is returned as new reusable material.

KRUCHKO & FRIES, Tysons, Virginia

Jan. 2007 - Feb. 2008

Kruchko & Fries is a Labor and Employment Attorneys at Law with a focus on the employers Executive Assistant/Legal Secretary

Managed and serviced all aspects of the administrative duties of the firm. Responsibilities included, but not limited to: scheduling for President, answering phones and screening calls; maintaining President’s personal and client files; responding to clients and opposing counsel; handling itineraries, travel arrangements and meeting agendas; setting up, implementing and maintaining office systems, transcription and office supplies; reporting case/client status at weekly meetings; keeping current with the courts' requirements on all levels; and tracking pro bono efforts. Managed and tracked court docket, attorney’s calendars, court filings and deadlines, setting up depositions and court reporters, maintaining online documents and client files. Performed some paralegal duties; including document prep and cataloging. Also created and designed event flyers & invitations, dealing with product vendors and all aspects of scheduling firm events such as venue, menus, registration, head counts and oversight of the event.

THE INSURANCE EXCHANGE, INC Rockville, Maryland

April 2004 - Dec. 2006

The Insurance Exchange is an independent insurance agency Commercial Lines Account Manager

Managed and serviced all aspects of an account for senior manager. Prepared meeting materials for meetings using PowerPoint. Quoted insurance policy rates, and created proposals for potential business and renewals. Other activities included cross-selling of products, assisting with claims, maintaining current client’s records, coverage and needs, policy changes and proof of coverage, and corresponding with clients and carriers. LEVY & ASSOCIATES, LLC, Washington, DC

Oct. 1999 - April 2004

Levy & Associates, LLC is a Boutique Public Relations Firm with a focus on media relations Executive Assistant/Manager of Administration

Responsibilities included, but not limited to: developing ideas and angles for stories to present to the press for client interviews; creating and implementing topic specific press lists; and continuous tracking of local, national and international news stories. Typical activities included press coverage, brand development, communication strategies, direct pitching to media outlets, and management of client services. Sought RFP’s and oversaw new business proposals, including writing, communications, maintaining samples of past work, and ensuring final proposals were complete, on-target with the solicitation criteria, and met submission deadlines. Other responsibilities included: scheduling for President; answering phones and screening calls; maintaining President’s files, including job files; generating marketing materials using PowerPoint; dealing with outside vendors; handling itineraries, travel arrangements and meeting agendas; reconciling expense reimbursements; setting up, implementing, and maintaining office systems and office supplies; reporting progress at meetings; managing networking events; and handling all other general office administration duties. Tracked job progress using Excel spreadsheets.

WASHINGTON POST/GAZETTE NEWSPAPERS

Mar. 1999 - May 2004

Area Supervisor

Responsibilities included maintaining an accurate duplicate set of files for delivery routes, supervision of the entire delegated area, including finding, hiring and ensuring carriers complied with the delivery guidelines, and maintaining quality control throughout the area community. MYOSYMMETRIES, Chevy Chase, Maryland

1997 - 1999

Myosymmetries - Specialists for treatment of traumatic brain injuries, biofeedback and EEG therapy Administrative Assistant/Client Services Manager

Created and implemented an internal organization of workflow of a start-up office, including document production, explaining treatments, preparation for treatments and procedures. Maintained schedules for staff allotting the necessary time for clients to be treated. Created schedules, appointments and travel agendas for clients, including out-of-state patients. Oversaw client billing including collection of outstanding accounts, coordination of payment plans and insurance claim submission. Performed other general office administrative duties and transcription for therapists including tallying staff/therapist’s time sheets and bank deposits. Responsible for reworking a Canadian medical software system (from the parent company) to create a working database that would hold and integrate scheduling and billing components for this particular practice's workflow.

OTHER EXPERIENCE

Skills: Proficient in Microsoft Office Suite, QuickBooks, SupplyPro Builder Software, Scheduling, macOS, Customer specific Customer Service, Attention to detail, Adaptable, Self motivated to meet and exceed expectations, Receives criticism well and as a point to improve and further myself, Meets deadlines, Meeting and event planning, Research & Marketing, Dedicated and reliable, Professional and good natured, Tactful in a professional manner. Activities: Board Member & Volunteer Coordinator for a nonprofit youth football organization, golf tournaments volunteer, delegate for MCPS PTA, organizer for meetup groups, Mentor, Community & Soup Kitchen Volunteer.

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