Administrative Assistant with Data & Contract Support

**** ** ****** ***., ******, CA 936**-***-**** C#

Marina E. Fernandes

Objective

To obtain a long-term position with an employer where my skills and knowledge will be utilized, and also promotes potential for growth and advancement.

Experience

12/2004- 5/2024

City of Monterey

Monterey, CA

Administrative Assistant I

Data entry. Answer phones and generate work requests for all military and city owned facilities and properties. These requests can come via intra-net, phone, fax, and e-mail from either the general public, other employees, or military and civilian staff. Process and submit high volumes of invoices to accounting for payment. I also am responsible for maintaining the payments and documentation of various Contracts for the City, U.S. Military, and DMDC. Record keeping and special projects requested by multiple supervisors, General Service Manager, and military Public Works department. While working out-of-class as an Administrative Assistant II for 3-4 years I performed the additional following tasks while still providing back-up Administrative I duties: processing payroll, and time card entry for 60 plus employees within our department. Open and process high volume of mail, monthly Cal-card processing and reallocating for 60 plus employees. Also, posting and processing high volumes of invoices for payments. We have recently implemented the GFEBs entries using the U.S. Military system which requires extensive data entry, researching, and gathering data from our Hansen/Infor to complete these entries. All of our tasks performed are budget driven. I have also created new spreadsheets used by our General Services Superintendent for Inter-department reimbursements and fund tracking also for monitoring contractors and work performance. I have requested and monitored P.O.'s and created short or one-page contracts for contractors and large material purchases using programs such as Eden and Sire.

12/2003 – 11/2004

Primecare Medical Group

Salinas, CA

Authorization Clerk, PBX, Receptionist

Acquire authorizations and referrals for patients from private insurance companies for specialty offices, prescriptions, and procedures. Schedule appointments for patients having in-office procedures, and with other specialty office/facilities. Greet patients. Update and verify patient information and insurance eligibility. Collect co-pays and balance out cash drawer daily, as needed. Answer multi-line (PBX) phone lines. Screen and re-direct incoming phone calls to the appropriate staff. Use inter-office PA system as needed.

10/2002 – 12/2003

Monterey County Department of Social Services

Seaside, CA

Office Assistant II

Greet and assist customers. Data entry and typing. File clear applications and all paper work from customers. File clear consists of researching case information using various computer programs and systems. Processing and screening applications for previous history. Receive, sort, and distribute high volumes of inter-office and business reply mail. File mail and closed cases. Fingerprint and photo imaging customers using SFIS, Statewide Fingerprint Imaging System. Ordering and stocking supplies as needed. Conduct group benefit orientations and provide and assemble packet information.

12/1997-9/2002

Madera County Department of Social Services

Madera, CA

Office Assistant II

Data entry, and typing legal documents and subpoenas. Keeping statistical records and preparing monthly state reports for department funding purposes. Schedule appointments for clients and workers for annual recertification. Answer multi-line phone. Receive, sort, and distribute reports daily. Collect and distribute high volumes of inter-office and business reply mail. Fingerprint and photo imaging clients using SFIS.

References

**References are available on request.

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