Accounts Receivables, Administrative Assistant, etc
Resume:
Nancy L. White (Resume) Page * */**/****
NANCY L. WHITE
Email: *****.********@*****.***
CAREER SUMMARY
Working over 19 years of accounting experience and 32 years in the Oil & Gas Industry, performing assignments under business management and administration in various areas of discipline, including project/contracts, billing, scheduling, cost control, cost accounting, and related aspects for the oil, gas, liquid, and product pipelines. Administering contract maintenance, data management, and client reporting; utilizing an array of computer software and applications to assist project management with landowner line- lists, progress reporting, client billing, change order/claim review, job cost and project revenue reconciliation, as well as some project scheduling, planning, and development. EXPERIENCE
09/2019 – Present Finance Manager (Volunteer)
Speak Out, Inc. Nonprofit Organizations (SPOI)
Responsible for managing and tracking organizational accounting records, revenue, and expense transactions, preparing monthly and yearly reports, reconciling accounts, and processing payroll for contract personnel. Perform the management and maintenance of grant funds and expenditures in compliance with grant requirements.
4/2023 – 3/2025 Project Controls Specialist
Audubon Companies (Audubon Engineering Division Project Controls) Performed as an Owner’s Representative for Plug Power in the Energy Solutions Group as a Project Controls Administrator. The daily tasks included logging, processing, and tracking vendor invoices, purchase orders, and change orders. Utilizing SharePoint to assist the PMs and PCAs with routing, approving, and submitting vendor invoices, purchase orders, and change orders to AP and Procurement for final processing and distribution, as well as helping the PCA monitor the remaining budgets of the current PO/CO balances related to the various projects. Maintaining and updating project tracker logs, creating priority reports for receipting and invoice receipted for pay date reports that include the various project vendor invoices needing requested actions to finalize payments of expended POs, and performing PO Closeout tasks that involve reaching out to numerous vendors to obtain confirmations and statuses of POs on the various projects. Assisted the Operations Group with creating, maintaining, monitoring, and processing their project invoice logs and routing them to obtain PM approvals for payment processing.
3/2019 – 4/2023 Document Control Specialist/Project Controls Specialist EXCEL Midstream Solutions, Inc. (EMS)
Managed document management software (Synergies Adept) and all project deliverable documentation/drawings that the Project Team generated and submitted to our clients for their review and to obtain their approvals. Maintained department requirements, standards, templates, and forms for utilization in-house and on project-related correspondence, documents, drawings, and reports created for submission to clients and vendors. Performed weekly project control tasks, which included gathering project updates for reporting, tracking project cost and revenue increases/decreases, margin and project analysis, processing change orders and variance requests. Nancy L. White (Resume) Page 2 9/23/2025
10/2017 – 3/2019 Accounting Clerk
Fixtures International
Responsibilities included maintaining all company financial records, which involved processing accounts payable and receivables, collecting and posting cash and credit card payments, managing customer collections, reconciling purchase orders with vendor invoices, and verifying customer sales orders with inventory distributions. Preparing financial, sales, inventory, vendor, and sales tax reports for all upper management and the State of Texas Comptroller’s Office. Instrumental in assisting the CEO in the development stages to create more efficient procedures and processes of tracking inventory, generating and processing purchase orders and sales orders, and overall business procedures for the company. 06/2017 – 10/2017 Bookkeeping Specialist (Contract) Career Gear Houston, Inc. (CGH)
Prepared financial accounting records to generate Tax Filing data, gathered client information, monetary donation income, awarded grant funding, tracked in-kind clothing and volunteer donations, bank account reconciliation, accounts receivable and payable journal entries, posting, and payment processing. Completed 142 hours of externship and received a contract position as a Bookkeeping Specialist.
10/2012 – 09/2016 Accounting Specialist/Project Controls Specialist for EXCEL Midstream Solutions, Inc. (EMS)
Performed diverse services for the Project Team, such as generating project cost control and weekly reports for Project Managers and Clients to analyze and review. Prepared employee payroll reports for bi- weekly payroll and submitted them to the Corporate Payroll Department for processing, managed the implementation setup of the new accounting system, processed project setups, maintained project contract management, and prepared project invoices for submittal to various Clients. 05/1993 - 10/2012 Project Management Contract Lead Universal Pegasus International, Inc. (UPI)
Initiated new jobs and work orders used to maintain project cost and revenue tracking. Developed schedules of rates that complied with existing project contracts, ensuring proper generation of accurate, supportive documentation for revenue of services rendered. Reviewed and managed contract documentation to maintain compliance with contract requirements. Project Accounting and Planning Analyst for Universal Ensco, Inc. (currently UPI) - Worked with a group that answered directly to the CEO, whose responsibility was to analyze various client project accounts to track the upward trends of revenue increases vs the revenue declines. Additionally, I prepared monthly revenue reports detailing abnormal increases and decreases in revenue generated. Vice President Executive Administrative Assistant - Maintained Client database files, organized and delegated project tasks, performed project administration, scheduling, progress reporting, job cost and project revenue reconciliation, and client billing. Created advertising literature/layouts, project PowerPoint presentations, and prepared project travel accommodation and arrangements, and performed overall administrative duties.
Project Control Administrator – Implemented ISO9001 compliance requirements, and performed job cost and project revenue reconciliation, accounting, and overall administrative duties. Nancy L. White (Resume) Page 3 9/23/2025
EDUCATION/TRAINING
2015 – 2017 Associate Degree in Accounting (AOAC)
Interactive College of Technology - Houston,
TX
2015-present Member, National Technical Honor Society 2013-2016 Vista ViewPoint Construction Software 6.12.02 2004-2012 Oracle Enterprise One Management System
1991-1993 Degree in Business Management
Microtechnology Technical Institute - Houston TX
CERTIFICATIONS
Certified, in Microsoft Office 2010/2013 in Word, Excel, PowerPoint, & Outlook Certified, Intuit QuickBooks 2015
Certified, State of Texas Notary Public
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