Administrative Manager with Executive Experience

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C a i r o, E g y p t 002-***-**** 7717

mostatia

A D M I N I S T R A T I O N M A N A G E R

Admin has strong experience, executive and clerical duties, an organized, creative personality. Self-motivated, bilingual, with excellent communication skills. Ability to schedule all required procedures. Keep up with updates, follow up with flexibility. Work under pressure, computerized processes, strong presentation skills, proven expertise in ensuring a perfect workflow, I have been in many environments. P r o f e s s i o n a l E x p e r i e n c e

EGYPTIAN CONSULTING HOUSE - Cairo

(January 2018– Until now): Executive manager

w w w . m z e c h . c o m

Duties:

• Review all received documents that need CEO approval.

• Prepare all documents, letters, and mail policy.

• Update the filing system (hardcopies and softcopies).

• Cooperate and link with all departments and external projects.

• Arranging all plans based on discipline and top management vision.

• Liaising with staff, suppliers, and clients.

• Handling staff recruitment and appraisals, preparing attendance sheets,

• Organizing the CEO's business trips, meetings, and appointments

• Responsible for stationery, furniture, and office equipment as required.

• Receives visitors and responds to inquiries either personally or by referring them to the appropriate official.

• Discuss problems with staff and ensure the workflow.

• Take care when dealing with all of the data and think of it as a top classified.

• Prepare and assist in collecting data for reports.

• Facilitate and cooperate with external auditors (KPMG & AY).

• Monitoring secretarial, clerical, and administrative staff, keeping records of employees.

• Ensuring that health and safety policies are up-to-date.

• Prepare monthly reports for facility maintenance.

• Prepare vendor list for all suppliers & and services. ABDUL ALI ALAJMI GROUP / Riyadh

(December2o13– Jan 2018): Admin Officer

www.a l a j m i c o m p a n y . c o m

Duties:

• Responsible for ETIMAD platform search & buy tenders online

• Search for and purchase the announced official tenders and coordinate with the technical department for pricing.

• Participate in the Annual internal inventory 2017.

• Facilitate and cooperate with external auditors (AY).

• Updating our documentation on the Oracle cloud.

• Arrange and review all tender documents (financial and technical).

• Receiving official letters from ministries, and preparing replies.

• Arrange monthly invoice documents as required.

• Circulate internal bilingual memos; coordinate with (HR, procurement, tendering, transportation, and financial).

• Organize all meetings and inform all attendees, taking MOM to follow up.

• Create and edit the required technical and administrative reports (manpower shortage)

• Prepare and arrange the invoice and its attached documents.

• Check and process the monthly employee attendance report.

• Familiar with Total Stations and Level Sets, as well as their equipment and calibration certificates. Voice Introduction

MOSTAFA ATIA

C e r t i f i c a t e s

Page 2 of 3 M O S T A F A A T I A R E S U M E 2 0 2 3 ABDULLAH A.M AL-KHODARI SONS CO. / Dammam

(December2o11– December 2013): Admin officer

w w w . A l k h o d a r i . c o m

Duties:

• I worked as a coordinator with the client and consultant at the Border Guard Airport in the South zone.

• Issuance of a purchase order for the utilities required by the client and consultant.

• Responsible for all documentation received from the client and consultant (submittals, drawings, and samples).

• Screens calls, transfers them to appropriate staff members and answers inquiries.

• Organizing the office layout and maintaining supplies of stationery and equipment.

• Maintaining the condition of the office and arranging for necessary repairs.

• Receives visitors and responds to inquiries either personally or by referring them to the appropriate official.

• Arrange for special conferences and meetings, informing attendees of commitments; plan travel itinerary and accommodations; prepare and submit travel claims and expense accounts.

• Independently researches information for the administrative board, transcribes dictation of confidential technical or legal data requiring a high degree of accuracy, records and transcribes meeting and conference proceedings, attends conferences and training

• Carrying out staff appraisals, and managing performance.

• Responding to suppliers, contractors, and customer inquiries and complaints. KUWAIT REAL ESTATE INVESTMENT CONSORTIUM. / Kuwait

(January2oo8–June 2011): Executive Officer

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Duties:

• Call a meeting and invite all attendees; prepare "MOM" and mail it out.

• Review received reports, before getting approval from the direct manager.

• Preparing letters and emails draft mail incoming letters from Kuwait Investment Authority KIA.

• Responsible for all projects' correspondents of the Ministry of Foreign Affairs (KW DIPLO HQ in Cairo, China).

• Preparing real estate reports, evaluation reports, and all related issues like photos of the building.

• Responsible for real estate funds/portfolios such as Bankrupt's assets and the Protective Fund.

• Receiving all invoices from contractors, keep following up till complete.

• Scheduling all governmental visits to Cairo and China projects and cooperating with the project manager to ensure the quality of the ministry's demands.

• Plan and book all business trip procedures "flight & hotels".

• Prepare all the documents for the manager’s business trip.

• Cooperate with the HR department and finish all employers' personal applications (vacation, etc.).

• Following up on all unfinished work, we assure a flood of work.

• Scan and update the imaging system with any recent documents.

• I transferred to the Cairo branch in July 2010 to keep up to date with the progress ratio of the project. P A T I E NTS HELPING F O UNDATION SOCIETY / Kuwait

(Jan2oo5–January2oo8) Admin Officer

www. p h f . o r g . k w

Duties:

• A correspondent for companies in the USA, Europe, and China.

• Booking and reserving for international medical fairs.

• Research and prepare documents for tenders for the Ministry of Health.

• Prepare and issue a letter of credit (LC).

• Booking for working people, all work trips, and dealing with all flight agencies and hotels.

• Administrative support to the direct manager on business trips and keeps him updated.

• Monitoring the entire database and setting it up.

• Deliver all official original documents to the legal department.

• Preparing all the reports for instruments and medical supplies.

• Responsible for all issues related to representatives, their targets, and off days. Page 3 of 3 M O S T A F A A T I A R E S U M E 2 0 2 3

• Facility Management workshop – AUC 2023

• M B A (Marketing module) – Al- Sadat Academy 2020.

• Mini MBA –New Horizon Riyadh, KSA / Feb 2014

• 3D max – Interior Design - Mind Format Institute Cairo, Egypt / Jan 2010.

• Office Management – Cairo University - 2002

• BA A r t s - French section, Sohag University, 2002. I T S k i l l s

• Microsoft platforms:

Dos, 7even, 8, win 10, 11.

• Adobe software:

Photoshop, Illustrator, InDesign, PDF editors

• Autodesk software:

3D max, Autodesk (Preview & Print)

• Ms Office software:

Word, Access, Excel, PowerPoint, Outlook, Visio.

• Excellent abilities in surfing Internet tools and using AI applications.

• Familiar dealing with ERB internal system interface. P e r s o n a l S k i l l s

• Prepare and design any documents and forms that are required including internal memos, and admin reports bilingual (Arabic/English).

• Responsible and manage all governmental platforms (Etimad, Muqeem, Drees, Tam) in KSA.

• Translation from and into English all coming letters for foreign managers.

• Design & modify presentation as required using AI and various apps.

• Excellent experience in maintenance & and repairing PC software.

• Update the entire database (ERB systems) SAP & Oracle.

• Type Arabic rate 50wpm / Accuracy 95.6%.

• Type English rate 42wpm / Accuracy 92.2%.

• Excellent dealing with all office equipment, such as;

PC & Laptop Copy machine

Scanners & printers Fax machines

• Familiar with commercial Mailing, Posting, and freight Cargo for most countries.

• Excellent communication skills using internet methods.

• Monitor all deadlines according to their plan using Airtable platform to plan an develop business.

• Sharp memory dealing with projects and all tasks.

• Observant, career orientated, team worker, thrives under pressure, and creative person.

• Experience dealing with internal auditing (EY and KPMG) and foreign joint-venture companies.

• Deal with any sudden ad-hoc projects, flexible, calm, and smart finding solutions.

• Egyptian & Saudi valid driving licence.

• Been in these fields of work (Constructing, Consulting, Designing, Trading, Production, exporting and importing, and marketing research/ Ipsos).

Languages

Arabic N a t i v e

English E x c e l l e n t (R, W, S)

French F a i r

All required certificates and a voice introduction shall prevail in above barcodes C o u r s e s & C e r t i f i c a t e s

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