Senior Administrative & Facilities Coordinator

Ashley Riddle

760-***-**** *****************@*****.***

www.linkedin.com/in/ashleyriddle-21130181

PROFESSIONAL SUMMARY

Experienced Executive Administrative Assistant with a diverse background in facilities coordination, administrative support, and data management across multiple industries including healthcare, technology, and title services. Proficient in supporting senior executives, managing complex calendars, coordinating travel, organizing meetings and events, and improving office efficiency. Adept at data management, document preparation, and process optimization. Known for maintaining confidentiality, accuracy, and high levels of organization while supporting operational goals. Holds a Bachelor of Business Administration in Accounting and Finance and a proven track record of enhancing operational workflows.

KEY SKILLS

Executive Support & Calendar Management

Travel Coordination & Logistics

Meeting & Event Planning

Document Preparation & Proofreading

Budget & Expense Management

Vendor & Supplier Management

Office Operations & Efficiency Improvement

Confidential Data Management

Strong Written & Verbal Communication

Proficient in Microsoft Office Suite, Concur, Maximo, Trackwise

PROFESSIONAL EXPERIENCE

Thermo Fisher Scientific – Miami, FL

Lead Facilities Coordinator

April 2024 – Present

Provide administrative and coordination support for the facilities team, including calendar management for meetings, calibration schedules, and service provider coordination.

Administer and maintain the CMMS (Maximo) for calibration and maintenance activities, ensuring accurate data entry and the creation of Out of Tolerance (OOT) records.

Coordinate procurement activities for facilities-related goods and services, managing inventory and supplier relationships.

Work closely with EH&S to ensure safety compliance and address facility-related findings.

Support operational metrics by compiling data for dashboards and departmental reports.

Thermo Fisher Scientific – Miami, FL

Administrative Assistant III

May 2022 – April 2024

Supported senior executives with administrative functions, including calendar management, meeting preparation, and travel coordination.

New Hire Onboarding Coordinator

Managed visitor and vendor relationships, serving as the main point of contact for external communications.

Streamlined office processes, improving efficiency in meeting scheduling, communications, and event coordination.

Managed expense reporting using Concur and assisted in organizing site events, including catering and logistics.

ImproveU Coaching – Hollywood, FL

Executive Administrative Assistant

May 2020 – May 2022

Supported leadership with comprehensive administrative tasks, including calendar management, client communications, payments, sales reports and document preparation.

Coordinated client meetings and company events, ensuring all logistics were handled promptly and professionally.

Managed office inventory and assisted with billing, invoices, and general office duties.

Physicians Data Trust, Inc. – Vista, CA

IS Support Data Support Specialist

March 2008 – July 2021

Provided administrative and technical support for the IS department, including electronic claims retrieval, file management, and report processing via MedMc, Excel, and Access.

Assisted in troubleshooting system issues, maintaining databases, and tracking project progress.

Played a key role in developing training materials and onboarding new staff to ensure effective use of company software and systems.

Mobile Notary Services – San Diego, CA (Freelance)

January 2014 – June 2018

Served as a mobile notary, specializing in notarizing legal and financial documents across San Diego, Orange, and Riverside Counties.

Altium – San Diego, CA

Marketing Assistant

October 2007 – March 2008

Various Escrow Assistant Roles

2001 – 2007

Supported escrow operations at multiple companies, including Fidelity National Title, LandAmerica Commonwealth, and Financial Title Company.

Responsible for document preparation, escrow instructions, demand orders, loan documents, fundings, and closings in refinance and title services.

EDUCATION

Bachelor of Business Administration (BBA), Accounting and Finance

American Intercontinental University

2005 – 2006

MiraCosta College

2003 – 2005

CERTIFICATIONS & TRAINING

Training in Maximo CMMS, Procurement Systems, and Concur Expense Management

Notary Public, State of Florida 2022-

TECHNICAL SKILLS

Microsoft Office Suite: Word, Excel, PowerPoint, Outlook

Google Workspace: Docs, Sheets, Slides, Maximo CMMS

Expense Management: Concur

CRM Software: Salesforce

Calendar Management: Microsoft Outlook, Google Calendar

Project Management Tools: Asana, Trello

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