Junior Finance Officer / Accounts Assistant candidate

EMMILLY ACHIENG OTIENO

Tel/Mobile: +254-**-****-***

Email: *******.******@*****.***

LinkedIn: linkedin.com/in/emmilly-otieno-283330141 PROFILE SUMMARY

A results-driven Finance Officer with over four years of comprehensive experience in financial management, accounting, and project financing within NGOs. Expertise in budget development, financial reporting, grants management, donor compliance, and cost-reduction strategies. Proven ability to ensure financial controls, manage project expenditure, and collaborate effectively with stakeholders. Adept in providing financial training, mitigating risks, and preparing for audits. Proficient in accounting systems like QuickBooks and SAP. Seeking to leverage my experience in a finance or accounting role at an organization to contribute to organizational growth.

EDUCATION

Bachelor of Commerce – Finance Option

Dedan Kimathi University of Technology 2014 – 2018 Kenya Certificate of Secondary Education

Kadika Girls High School 2010 – 2013

Professional Training & Certifications:

The Pioneer Leadership Coaching Program (2025)- Collective Rising Leadership/GRIC Africa

Youth Leadership Training Program (2024) – GRIC Africa

Certified Public Accountant (CPA) – Advanced Level (Ongoing)

Digital Skills Training Graduate – Cloud Factory Academy, Safaricom 2020 KEY SKILLS & COMPETENCIES

Financial Management & Accounting: Expertise in project expenditure, budget development, financial reconciliation, and cost control.

Grant & Fund Management: Experience managing grants, ensuring compliance with donor guidelines, preparing financial reports, and supporting fundraising efforts.

Financial Reporting: Skilled in preparing and timely submitting accurate financial reports for internal stakeholders and donors.

Audit & Compliance: Support in audit preparation, ensuring adherence to financial regulations and maintaining proper documentation.

Project Financial Management: Proficient in budgeting for research projects, forecasting financial needs, and variance analysis.

Communication & Collaboration: Strong interpersonal skills, with the ability to effectively communicate financial information to both financial and non-financial stakeholders.

Accounting Systems: Proficient in QuickBooks, SAP, and advanced Microsoft Excel. PROFESSIONAL EXPERIENCE

U-Tena Youth Organization (NGO) – Nairobi, Kenya

Accountant & Finance Officer June 2021 – Present 1. Grants Management & Budgeting

Prepared grant documents including agreements, modifications, closeouts, and related correspondences.

Drafted and implemented grant modifications for cost and program changes in alignment with donor requirements.

Ensured timely close-out of grants and compliance with both internal and external financial policies.

Managed the administrative and financial aspects of awards, including maintaining relevant income and expenditure for each project.

Regularly updated the grant tracking system and shared relevant financial information with project teams and stakeholders.

Supported the development and submission of grant proposals, providing accurate financial data and budget narratives.

2. Financial Reporting & Monitoring

Reviewed financial reports for donor compliance and ensured alignment with approved budgets.

Assessed and validated cash requests from grantees to ensure requests were reasonable and budget- compliant.

Reviewed deliverables to ensure compliance with grant terms and conditions.

Compiled and prepared monthly, quarterly, and annual reports for internal and donor review.

Conducted monthly reconciliations to ensure grant and financial records were accurate and current.

Ensured that project expenditures stayed within approved budget limits and followed appropriate procurement guidelines.

3. Financial Operations & Record-Keeping

Oversaw daily financial operations including payroll, disbursements, bank reconciliations, ledger maintenance, and petty cash management.

Entered and maintained all financial records for both organizational and project-based accounting.

Prepared and maintained donor agreements and employment contracts in line with financial guidelines.

Ensured proper filing and documentation to support audits and reporting requirements.

Monitored project expenditures to ensure full utilization of funds before fiscal year-end.

Obtained necessary procurement approvals from both the Executive Director and relevant donors.

Oversaw financial audits and ensured compliance with donor requirements and statutory obligations.

4. Systems & Capacity Building

Implemented QuickBooks for enhanced reporting, accuracy, and financial transparency.

Developed and revised internal accounting policies and procedures to strengthen financial controls and Provided financial inputs during proposal development, program planning, logistics, HR policy creation, and procurement planning

Mentored youth and junior staff on basic financial management, accountability, and career growth in finance.

Acorns Investment – Nairobi, Kenya

Debt Recovery Agent (Account Management Portfolio) April 2020 – May 2021

Facilitated debt resolution for customers enhancing recovery rates by 70% while maintaining accurate records and ensuring compliance with financial protocols.

Developed cash flow by implementing effective debt recovery strategies. Gilchery Skip-Trace Limited – Nairobi, Kenya

Accounts Collection Manager Aug 2018 – Feb 2020

Managed debt collections and provided financial guidance on repayment options, achieving high recovery rates and improving financial performance.

Developed credit and collection policies, contributing to improved cash flow and operational efficiency.

Asumbi Fashion and Design Enterprise – Nairobi, Kenya Accounts Clerk Jan 2018 – July 2018

Managed accounts payable and receivable, ensuring timely payments and invoicing.

Managed inventory control through regular stock-takes and reconciliation of book and physical stocks.

Oversaw accounts payable/receivable and monthly reconciliation. Kenya Airport Authority (JKIA) – Nairobi, Kenya

Accounting & Finance Department (Attachment) Jan 2017 – May 2017

Assisted in preparing financial statements and variance reports.

Supported stock-taking and managed billing and sales orders using SAP, ensuring data accuracy and timely financial reporting.

ACHIEVEMENTS

QuickBooks Implementation: Successfully introduced QuickBooks software at U-Tena, enhancing financial reporting accuracy and operational efficiency.

Policy Development: Developed and revised internal accounting policies, improving financial controls and attracting new donors.

Project Budget Development: Developed project budgets, securing donor approvals, and ensuring alignment with organizational goals.

Mentorship: Provided financial mentorship to youth and students, supporting their career growth in finance and accounting.

REFEREES

Madam Emma Ochieng

Project Officer,

U-Tena Youth Organization

P.O Box 2395-00200 Nairobi,

Kenya

E-mail: ********@*-****.***

Mobile No: +254-*********

Madam Mariam Miraji

Credit Manager

Gilchery Skip-Trace Limited

Alpha Center, Nairobi Kenya

E-mail:

***********@*****.***

Mobile No. +254-*********

Madam Sheila Kipsoi

Finance Officer,

Kenya Airport Authority (KAA),

P.O Box 19087(00501), Nairobi,

Kenya

E-mail: ******.****@***.**.**

Mobile: +254*********

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