Documents Controller & Office Administrator Professional

Syed Moarif ul Hasnain

Email:*************@*****.***.. *******@***.***..

(QTR) +974-****-****, (PK) +92-312-*******

Locally available in Qatar at Transferable Visa25.3707500, 51.5242160

Career Objective:

Personal Profile: I am experienced in Documents Controller/Office Management with Master’s degree in Media Studies. I have started working with world’s top professional organizations including EGEC Conssultants Doha, CEG International Doha Qatar, National Radio & Telecom Corp (NRTC), United States Agency for International Development (USAID), Novo Nordisik Haemophilia Foundation (NNHF), World Federation of Haemophilia (WFH), Jang\Geo Media Group and Truman International Consultancy Services from 2004 to onward. I would like to be a part of an organization wherein I will be able to apply my professional ingenuity, skills, ideas, knowledge and create new ways on establishing growth with excellence and development towards work for achieving company goals. Employment History:

EGEC Qatar for Engineering Consultations W.L.L

C Ring Road, Doha, Qatar

Designation: Documents Controller

AL KASHAF INTERNAIONAL DESIGN & ENGINEERING CONSULTANTS Doha, Qatar

Designation: SECRETARY & DOCUMENT CONTROLLER

Duration: March 2025 to October 2025

Responsibilities: Manage and update the status of all types of documents by close laison with Management & Consultant Team using CGB System to ensure that general program administrative and individual project documents are properly recorded, uploaded, maintained, transmitted and responded to, and approvals or denial of approvals are recorded and communicated. Prepare various reports and analysis for management evaluations. Prepare various document status reports. Controlling Project Documentation, including Material submission and Sample Management, Inspection request IR, MIR Management, Design Drawings Management, Shop Drawings Management, IFC Drawings Management, RFI, NCR, IR, ITP, PQN, MAR, MIR, MST, MTIN, PRO, CAL Management, Coordination with Client for various submittals and approval process, Various Meetings, Archived documents Management.

Duration: Octobr 2025 to Date

Responsibilities: Dealing in all type of onlie & on site record and distribute documents, Track all in progress contracts and laison with customers, review and consolidate inputs and adopting the system for any future developments to maintain an efficient document control system. Prepare and manage correspondances with external parties, agendas, organize new meetings and appointments, minutes of meeting, record and maintain contact details, develop and maintain a record filing system, make travel arrangement, and handle invoice processing. Description Document Control Manage the document control process, including the creation, revision, approval, distribution, and archiving of documents. Track transmittals from external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Transmit transmittals to external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Review and distribute documents received from external parties to the appropriate team members in the organization, track progress and follow-up with the relevant individual to ensure a timely response within the set deadline. In a timely manner, review and distribute documents to external parties, prepare letter of correspondance, and keep a record of the transmitted letters. Review and consolidate feedback from multiple team members while ensuring consistency, absence of errors/duplication in the consolidated feedback. Track progress and pending actions, and report the status to the Line Manager Develop record-keeping processes, and continuously review and update the processes to enhance the efficiency and accuracy of document control systems. Secretary Provide secretarial support to management and staff, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, presentations, and other materials as required Prepare entry and Ministry of Interior passes for visitors to ensure authorized access.

National Radio & Telecom Corporation, Pakistan

Haripur Main Branch, Business Office, Islamabad

Designation: Document Controller (ERP Systems)

Duration: 09 March 2018 to 29 May 2020

Responsibilities: Employee Relations · Business Analytics · Branding, Presentations · Business Administration · Marketing Communications Planning · Public Relations · Business Management · Administration · Strategy · Team Motivation · Sales Operations · Management · Communication · Business Relationship Management · Leadership · Marketing Strategy

Jang/Geo Media Group

Pakistan

Designation: Editorial Management Coord

Duration: 13 Dec 2013 - April 2018

Responsibilities: Assistance in News coverages of Foreign affairs and Defence, Analyzing News stories and preparation of comparative statements for Top Stories. Conducting and managing Night Editors meeting, Preparing Reports, Group Promotional activities for Social Media, Internal

& External Surveys, Comparative statement of Media contents Company: USAID (Minimal Invasive Surgery Project for Pakistan) Location: Pakistan

Designation: Project Assistant Coord\Documents Controller . Duration: Jan 2010 to Dec 2013

Responsibilities:

• Organizing meetings, Webinars, Workshops, Presentations, Video conferences

• Managing Project reports, Financial reports(Monthly, Quarterly, Yearly)

• Organizing regular training for MIS Training for Surgeons of Allied Hospitals.

• Looking after administrative matters as well.

Management. Update different type of Document Logs. Submittal Log, Master Log, Correspondence etc. and submit to Senior Management.

personnel seeking information and work closely with all members of the project team.

• Preparing, extracting and updating various submittals status reports: Daily Overdue, Pending Reports for Management.

• Mange distribution of engineering documents (Hard and electronic copies appropriately), provide assistant to

• Prepare various Progress Reports: Weekly, Bi-weekly, and Monthly Reports

• Preparing extracting and updating various submittals statistics reports: Daily, Weekly & Monthly Reports for Manage and update the status of all types of documents by using EDMS System (Aconex) to ensure that general program administrative and individual project documents are properly recorded and maintained, requests for information and transmitted and responded to, and approvals or denial of approvals are recorded and communicated. Also manage filing room.

Designation: Document Controller

Duration: 12 June 2020 to 20 Nov. 2024

Responsibilities:

CEG International

Al-Muntazah, Doha, Qatar

Qualification:

Degree: MS (Media Studies)

Year Completed: In Progress

Major: Advertising Strategy & Design, Media Production & Design University: Shaheez Zulifqar Ali Bhutto Institute of Science & Tech Degree: Masters in Political Science

Year Completed: 2011

Major: Sociology, Political Science

University:

Diploma

UNIVERSITY OF SARGODHA

Marketing Strategy

Year Completed: 2021

Institute: Alison International Institute of distance learning Diploma 3D Slide Designing

Year Completed: 2021

Institute: Alison International Institute of distance learning Experience &Appreciations

• Appreciation Letter by Telephone Industries of Pakistan for their Branding/Logo Design

• Jang Group of Companies for Successful Implementation of Marketing Strategis.

• USAID MIS Project Appreciation Letter for Successful completion & Implementation of Project Goals.

• Certification by NNHF for conducting National level awareness campaing for care & cure

• of blood diseases like Haemophilia & Thalassaemia. Personal Details:

• Date of Birth: January, 12 1984

• Nationality: Pakistani

• Religion: Muslim

• Marital Status: Married

• Hobbies: Travelling, book reading, internet surfing, Research

• CNIC# 373**********

• Looking after administrative matters as well.

• Organizing meetings, Webinars, Workshops, Presentations, Video conferences

• Managing Project reports, Financial reports(Monthly, Quarterly, Yearly)

• Organizing regular training for MIS Training for Surgeons of Allied Hospitals. Worked under joint collaboration project of World Federation of Haemophilia (WFH) Haemophilia Center, Department of Hematology, Pakistan Institute of Medical Sciences (PIMS) Islamabad and Nova Nordisk Haemophilia Foundation, Zurich, Switzerland for awareness of patients of blood diseases in Pakistan. Managed full project from start to end i.e Duration: October 2004 to Dec 2009

Responsibilities:

Designation: Project Assistant Coord\Documents Controller . EPH-II & III (Education of Patients with Hamophilia) Pakistan

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