Fiscal Administrator and Budget Manager Specialist

Joseph Duwana

**** ********* ****, ******* ** ***76, Phone 240-***-**** *******@*****.***

SUMMARY

Experienced result driven, self-motivated, and resourceful Fiscal Administrator with a proven ability to develop and strengthen management teams in order to maximize productivity and efficiency and possessing excellent communication skills with strong leadership ability.

TECHNICAL AND SPECIAL SKILLS

Operating Systems: Windows 98/NT/2000/XP, FAS (Field Accounting System), AS400, ACCPAC (Inventory Module), JD Edwards Accounts Payable Module, Quick Books, FMIS (State of Maryland Financial Management Information System (ADPICS and Rstars), Black baud Accounting, IFMIS (Integrated Financial Management Information Systems) and SAP, Business Warehouse.

Applications/Tools: Advanced Excel skills including pivot tables, vlookup, macros and export and import, (Word Processing), Microsoft Works, Word, Access, Power point, database application, People soft, Solomon 4 A/R Module, Outlook, explorer, adobe writer.

OTHER TYPES OF PROFESSIONAL EXPERIENCE

Federal Grants and Reporting requirement, familiarity with the Uniform Guidance, OMB Circular and audit requirement/procedures, complex reconciliation of large amounts of financial data, decision making experience in a managerial capacity, Federal Grants management experience (familiarity with OMB Circular Beneficial, Financial or A-133 audit experience), and excellent written and verbal communication skills.

PROFESSIONAL WORK EXPERIENCE

State of Maryland Government, 8/2022- Present

Budget Manager

Direct, plan and coordinate Headquarters Operations budget and Fiscal operations within the Department.

Provides oversight and guidance over Headquarters Operations within budget, fiscal and payroll.

Monitors the activities to assure compliance with sound accounting- practices and segregation of duties.

Prepares and analyze Headquarters Operations budget projections using the payroll status reports in overtime, leave, classification studies as well as other analysis when requested.

Uses Headquarters Operations projection files to create studies in providing budget guidance and budget building- each budget year for submission in the Organization’s BARS system.

Review and audit Headquarters Operations payroll, review documentation and reports from the Workday/SPS and other supporting payroll systems for budgetary purposes and for projections and for projections by performing Headquarters Operations payroll comparison.

Provide oversight to the Fiscal Officer in accordance to accounting procedures and accounting processes within Headquarters operations in accordance with GAAP principles.

Reviewing expenditure pulls and D100 for Facility encumbrance tracking, and procurement needs within Headquarters operations.

Provides budget oversight to contracts and inter-agency agreements as well as track and monitor travel agency wide, alongside the admin officer.

Provides reports to the Deputy CFO and CFO

Responsible for assuring legislative audit compliance.

Develop corrective action plans with assistance from the Chief financial Officer, Deputy Chief financial Officer and DJS Office of Inspector General.

Responds to legislative auditor reports and inquiries associated with the DJS Budget and fiscal Unit.

Trains and overseas direct staff, recommends discipline/ counseling, and conducts annual performance evaluations.

The Johns Hopkins University, (University Student Services) 4/2019- 8/2022

Sr. Financial Analyst

Coordinates and assumes leadership role in the development of Departmental fiscal year operating budgets and for submission to the University Budget Office.

Responsible for monitoring of the budgeting & finance activities related to the University Administration, (University Student Services).

Develop financial reports for forecasting and result analysis to improve the operational and financial effectiveness of multiple business lines, including, tuition and fees for designated and general funds.

Responsible for the development and monitoring of operating funds, joint agreement funds, and designated funds budgets and re-projections, as well as minor and major capital submissions.

Assist with works towards revenue maximization by understanding and overseeing the use of various funding sources within the Department.

Interprets and reviews financial data to evaluate and determine financial performance and financial projections to assist Department leadership in making overall business decisions.

Ensures that expenditures for budgets are monitored and that reports are prepared to maintain balanced accounts, including control salary, default accounts and effort reporting.

Plan and conduct complex studies to determine cost and financial results of business activities and improve the operational and financial effectiveness of the Finance office.

Review proposed operating plans to finance proposed programs to recommend course of action to improve financial performance and/or explore alternative financing methods.

Assist in financial planning and cost analyses in collaboration with departmental and divisional leadership, faculty, & University administrators as well as personnel within the Department.

Provide leadership and training for new and existing Department finance staff.

The Johns Hopkins University, School of Medicine 8/2016- 3/2019

Sr. Grants and Contracts Analyst

Reporting to the Institute Administrator with strong affiliation to the Department Senior Financial Manager.

Coordinates the- day -to day activities including regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets.

Responsible for post award-award activities within Research Management Services in support of assign portfolios of grants and contracts with the Department of Orthopaedic Surgery using the knowledge of grants and contracts management rules and regulations.

Manage and perform complex financial analysis and planning for an annual budget over 40 million including other sponsored and discretionary accounts.

Responsible for overseeing the development and monitoring of budgets for proposals, including grants/contracts.

Assist Pre-Award Team member to facilitate collaboration as necessary and appropriate.

Analyzes financial data to ensure efficient use of resources.

Ensure compliance with university and /or agency regulations and restrictions.

Performs comprehensive analysis and projections relating to the Institute or research trends.

Oversees the development and monitoring of budgets for grants, contracts and /or discretionary funds.

Prepared effort report and manage quarterly effort certification process for assigned units.

Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, change in scope, and other changes to the award, ensuring all requests are done in compliant with sponsor guidelines and University policies.

Develops complex financial reports for forecasting, trending, and results analysis.

Assist in grant financial planning and cost analysis.

Oversees the development of unrestricted funds budget, research grants and contracts, revenues, and / gift accounts.

Responsible for preparing and maintaining the salary distribution for all faculty and staff, using the effort reporting tracking sheet.

Oversees the preparation of all required forms and approved budgets; ensures that expenditures for budgets, and grants and contracts are monitored, and that reports are prepared to maintain balanced accounts.

Responsible for monthly accounts reconciliations of assigned grant portfolios.

Responsible for the sub-recipient monitoring required by Johns Hopkins University.

Oversees budget accounts once award(s) has been granted, or contract(s) signed, and provide oversight for the expenditure of funds, ensuring that funds are expended according to sponsoring organization’s stipulation.

Apply appropriate cost rates, such as indirect and benefit rates for proposed budgets.

Prepare and deliver routine customized and ad hoc reports for both internal and external reporting, create and maintain spreadsheets utilizing appropriate software applications.

Serve as liaison between business office and unit areas such as purchasing, Accounts payable sponsored projects, and RAO.

Independently process invoices and purchase request, complete necessary document and forms, apply support codes, and follow established processing procedures.

National Elections Commission, Monrovia, Liberia July 2013-October 2014

Director, Finance and Budget

Report to the Chief Financial Officer and work closely with monitoring the NEC budget in the financial system, as well as train staff at various levels on the use of the budgets and the financial system.

Re-wrote the financial rule of the Commission, ensuring integrity in the financial system and in total compliance with Government of Liberia financial management act.

Responsible for budget development and financial planning, supervises the financial affairs of NEC, handling of all funds, accounting and reporting procedures, including ensuring monthly bank reconciliation are prepared for the 9 bank accounts.

Supervises the receipt, safe- keeping and distribution of all funds, recommends new accounting methods as desirable and necessary.

Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and the Government of Liberia (GOL) fiscal practices are followed.

Directly supervise the budget analyst, whose responsibilities include processing of government drawdowns; preparation and distribution of monthly and quarterly financial variance reports; and analysis of operational results.

Directly supervise the financial related responsibilities of the NEC including reviewing all government drawdowns and monitoring daily operational cash flows.

Assist with analyzing financial policies and assessing related performance.

Prepares financial reports including budgets, financial statements, and reports for the Auditors, Board of Commissioners (BOC) and department administrators.

Performs personnel functions, (Supervising and evaluating) for the purpose of maintaining adequate staffing, enhancing productivity of Finance and Budget personnel and achieving objectives within budget and a prime Category B signatory to all NEC financial transaction and Bank Accounts.

Central Bank of Liberia CBL, Monrovia, Liberia 01/ 2010 – 10/2012

Executive Director, Administration Department, 2010

To effectively manage staff recruitment in consultation with the relevant department.

Managing the administration of staff compensation and benefits.

Served as the building committee chair- person and Project manager of the new Central Bank of Liberia (CBL) building, a 21 million dollars’ project funded by the Bank.

Revised the Procurement policy of the Bank in conformity with the Public Procurement and Concessions Commission, PPCC Regulations of Liberia.

Implementation and dissemination of the institution’s personnel policies, rules and regulations.

Institute proper staff development programs.

General maintenance and insurance of all assets/properties and places of work of the institution.

Provision of logistical support to all functionaries of the institution including directly supervising the Procurement Officer.

Maintenance of a clean and safe work environment.

Management of all procurement and bidding activities.

Preparation and administration of contracts of the institution in consultation with the legal section.

Supervision of all contracts of the institution to ensure fulfillment of the terms and conditions of the contracts.

Supervision of the staff of the Department, Human Resources, General Services and Management Information System section.

Performance of any other duties that may be assign by the Executive Governor and /or Deputy Governor.

EDUCATION

University of Baltimore

M.P.A, Public Administration,

University of Baltimore

M.A, Legal and Ethical Studies,

University of Liberia

B.B.A in Business Administration, (Accounting and Economics),

Contact this candidate