Senior Executive Assistant and Operations Specialist

SABINA AGHAYEVA

845-***-**** ********.****@*****.***

PROFESSIONAL SUMMARY

Industrious and forward-thinking Senior Executive Assistant with many years of experience in strategic planning, operational, and administrative requirements. Results-driven, and hardworking, with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service, and coordinating team activities. CORE COMPETENCIES / KEY SKILLS

Calendar & Meeting Management

Travel & Event Coordination

Invoice & Expense Processing

Procurement & Order Management

Compliance & Documentation

Report Preparation & Data Management

Account Reconciliation

Business Correspondence

Project Coordination

Attention to Detail

PROFESSIONAL EXPERIENCE

Executive Assistant, Technical Resources International, Inc, November 2022-Current Bethesda, Maryland

Managed CFO's calendar and corporate postal mail, ensuring timely distribution to departments.

Reconciled monthly credit card statements, attaching POs for accurate accounting records. Maintained comprehensive database of signed contracts and related documents for organizational reference.

Reviewed vendor invoices for documentation validity to ensure timely payments. Assisted manager in internal audits, analyzing findings for compliance and accuracy. Prepared periodic spending reports for management review, highlighting key financial activities.

Supported procurement policy implementation, reviewing purchase requisitions for completeness.

Added new vendors and products into system and keyed in special shipping codes when needed.

Reviewed and approved vendor invoices.

Project Manager/Logistics Coordinator, Greenway Farms, January 2018-Current Gaithersburg, MD

Provide high-level administrative support to farm leadership, including calendar management, meetings, and confidential correspondence.

Coordinate daily farm operations by tracking crop schedules, harvest timelines, inventory levels, labor hours, and production activities.

Support logistics by coordinating shipments, distribution schedules, and transportation needs for farm products.

Manage procurement processes, including ordering supplies/equipment, tracking deliveries, and maintaining vendor relationships.

Process invoices, monitor budgets, and assist with payroll-related administrative tasks. Maintain compliance documentation for safety protocols, certifications, inspections, and regulatory requirements.

Prepare reports, production summaries, presentations, and meeting materials; record and distribute minutes.

Serve as a communication hub between office staff, field teams, vendors, and management to ensure seamless operations.

Executive Administrative Assistant, The US Azerbaijan Chamber of Commerce, March 2017-January 2019

Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested. Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner. Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.

Coordinated meeting and work schedules for staff teams and executives. Opened, read and replied to e-mails, letters and correspondence on behalf of executives. Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Manager, WCC International, January 2017

Identified and evaluated potential vendors to support international trade needs, ensuring seamless coordination of complex, cross-functional projects. Collaborated with the legal team to review, prioritize, and process vendor contracts, maintaining compliance and timely execution.

Coordinated with internal departments to onboard new vendors and monitor updates in the international communications market.

Trained, coached, and mentored team members to enhance performance, improve skill development, and support departmental goals.

Assigned tasks and responsibilities based on team members' strengths to maximize productivity and ensure efficient workflow.

EDUCATION

Bachelor of Philology

University of Tefekkur, Baku, Azerbaijan 2001

CERTIFICATIONS

Team Management and Training Accounting Accounts Payable Strategic Planning and Cost Control Vendor Contracts Contract Negotiations

LANGUAGES

4,4,4

LANGUAGES

Russian:

Professional

Turkish:

Native/ Bilingual

Azerbaijani:

Native/ Bilingual

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