Operations & Administration Specialist

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Yuliya Beletskaya Moore

Tampa, FL 813-***-**** *******@*******.***

Personal Summary

Business Support Executive with effective knowledge in organization, time management, paperwork and administration. Over 20 years of professional experience National and Multinational companies in different business fields such as EA/Business Office management, administration tasks, on/off boarding company’s personnel, Workers Compensation, FMLA, SOP and other procedures, documents control withing procurement and bids, communication with a vendor, government and private contractors. Extensive knowledge of Microsoft Office, SAP, ARIBA, Oracle and other communication software. Able to prioritize effectively, be supportive and work withing deadlines as a team player. Enjoying communication and creating positive impact on people around me. Fast learner with attention to detail, loyal and dedicated.

Education

International Business Economy University - Almaty, Kazakhstan MBA Corporation Management, 01/2005

University of National Economy - Almaty, Kazakhstan B.A. Finance, 01/1996

Certifications

• Project management

• 3M mask fitting Instructor

• HR management

• Excel Advance – Data analysis

• Russian / English interpreter in healthcare and education(volunteering) Proficiencies

FINANCE:

• Budgeting

• Reports and tracking

• Invoicing

• PO, AP

• Expense reports

• Payroll processing

ADMINISTRATION/HR:

• Documentation & Control

• Meeting coordination

• Office management

• Policy implementation

• Scheduling

• Onboarding / Offboarding

• Recruitment

• Team building

OPERATION:

• KPI’s and Annual

evaluation

• Procurement

• Compliance

• Contract coordination

• Report preparation

• Vendor management

• Safety training

• Data Analysis

SOFTWARE/Technology

• Excel

• Word

• Oracle

• Ariba

• SAP

• CRM

• SharePoint

• PowerPoint

• MS Teams

• Zoom

• Smartsheet

• FAMIS

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Experience

EA/OFFICE MANAGER 02/2025

SSC Services for Education at USF (Tampa), FL

Multitasking role. Report to Director.

• Oversee daily operations across Custodial, Grounds, and P&T departments, ensuring efficiency and compliance.

• Provide executive-level support: heavy calendar management, agenda creation, meeting preparation, minutes, Travel and action plan tracking.

• Draft and edit executive communications, reports, policy documents, Disaster response SOP for Facility Services.

• Prepare presentations and briefing materials for senior leadership and stakeholders.

• Supervise staff and oversee employee evaluations, aligning performance with departmental KPIs.

• Lead data analysis on work orders, supply consumption, productivity, and quality metrics to improve efficiency.

• Manage billing, invoicing, vendor quotes, and delivery confirmation.

• Automated AP/AR processes, PO, quotes, invoices tracking.

• Produce weekly performance reports for Compass Group leadership.

• Oversee HR functions including onboarding, offboarding, recruiting, resume screening and issue the credentials and access permits. .

• Maintain and update organizational charts, cost centers, departmental SOPs, timesheets, PTO, FMLA.

• Reduced supply expenses through vendor contract streamlining and cost controls.

• Procurement (projects & office), Vendor management / onboarding. EA/BUSINESS OFFICE MANAGER 07/2013 - 06/2021

ICR Integrity Limited - Abu Dhabi (Oil & Gas)

• Plan & schedule meetings, meeting minutes & emails

• Legal compliance review and updates

• Travel arrangements

• HR coordination (on/offboarding) training

• Tax audit, sales & financial reports

• Budget coordination

• Payroll administration

• Work Permits requirements & arrangements

• Policies and procedures

• Procurement (projects & office)

• Tender analysis

• Banking coordination

• Document & file management

• Project coordinator

• Incident report compliance

• Vendors relationship

• Invoicing, POs

• Out of scope tasks (family relocation and establishing assistance) BUSINESS ADMINISTRATION MANAGER 09/2011 - 07/2013 Petronor Group - Dubai (Oil & Gas)

• Proposals & presentations

• Budgeting, client relationship management

• Client portfolio-70 multinational and local companies

• Tender documents consolidation

• Mandatory training course coordinator

• Oversight of Marketing and development training center

• Project oversight (monitoring & reporting)

• Project coordinator, Iraq Energy City accommodation build

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COMMERCIAL AND HR MANAGER 07/2009 - 09/2011

Deenah Stone LLC - Dubai (Construction)

• Analysis and sales forecasting

• Budget planning and control

• Vendor negotiations

• Contracts

• Process improvement & identification

• Logistics project lead

• Oversight of advertising and media campaigns

• HR management

• Document control

• CRM

• Policies & procedures

• Training coordinator

BUSINESS DEVELOPMENT MANAGER (1999-2001), FINANCE MANAGER (2001-2004), EXECUTIVE MANAGER (2004-2009) 07/1999 - 07/2009

Bahus Ltd - Almaty, Kazakhstan (Winery)

Career curve started with Bahus Ltd Association as Business development manager (1999 – 2001), Finance Manager

(2001-2004) and Executive Manager (2004 – 2008). Promoted from each position over a period of 9 years.

• Negotiations

• New branch coordinator (licensing, location, personnel, recruiting, training, finances)

• HR

• Operations

• Travel operations & scheduling

• Marketing

• Logistics development

• Finance, invoices, AR

• Budgeting

• Analytical & operations reports

• Investment team collaboration

• 7 direct reports (finance)

• Streamlining interdepartmental processes

• Developing a logistics program- Establishing control and motivation of management and sales team (over 50 personnel)

Contact this candidate