Administrative & Project Coordinator, West Africa
Resume:
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CURRICULUM VITAE
ADEWOLE, OLALEKAN ADETAYO
E-mail: *************@*****.***
Telephones: +234-08036209378, 080********.
JOB OBJECTIVES
To bring out the best in others and myself, while working in a challenging and stimulating environment to achieve bottom-line profitability targets for the organization. CAREER OVERVIEW
I have over 18 years of post-qualification experience in the areas of:
* Strategic Planning/Logistic * Health * Assets Management.
* Administration/ICT * Target driven projects * Vendor/Contract Mgt. 1 I am a growing professional with verifiable years of Success achieving objectives within start-up, turnaround and rapid-change environments. 2 I am an analyst with exceptional growth rate in Administrative/Project & Facility Management
EDUCATIONAL QUALIFICATIONS
M.Sc. Personnel Management and Industrial Relations Lagos State University Ojo, Lagos State 2011
B.Sc. (Hons) Business Administration. Second Class (Upper division) University of Ado – Ekiti, Ado-Ekiti, Nigeria 2003 SSCE
St John’s Grammar School, Ile Ife Osun State 1996
ADDITIONAL CERTIFICATIONS
Quality Management System (QMS) –Auditor.
International Organization for Standardization (ISO 9001:2015) 2018 Health and Safety in the Workplace Level 3 {Supervisory level}. Chartered Institute of Environmental Health and Safety (UK/Ireland) 2015 Health and Safety in the Workplace level 2 {Intermediate} Chartered Institute of Environmental Health and Safety (UK/Ireland) 2014 Organizational Project Management
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London Academy Business School, Lagos 2014
Certificate in Software applications and Data processing G&T Technology International (Equity Business School) 2005 ORGANISATIONAL EXPERIENCES
1. INTERNATIONAL ENERGY SERVICE LTD
International Oil and Gas servicing company April 2022-Date Energy House,
94, Awolowo Road, Ikoyi
Lagos, Nigeria
Group Administrative and Logistics Manager
LOGISTICS MANAGEMENT, TRAVEL COORDINATION / VISA PROCESSING
• I developed logistics along with support plans, budget requirements and deployment timelines for new operations.
Development of logistical plans for current operations and logistics contingency plans.
Develop and execute tools and methodologies to enable effective implementation of logistic plans.
Design and develop standard operating methods to manage logistics operations efficiently.
I strive to ensure accountable, timely and cost-effective release of peacekeeping cargos along with personnel, with cordial relationship with immigrations and Customs with other regulatory agencies.
Ensure all supervised staff members are trained as well as cross-trained adequately.
Coordination and presentation of logistics support to ongoing land, air, rail and river operations.
Ensure logistics requirements take gender-specific needs into consideration.
Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs.
Develop and execute logistics support policy, processes and methodologies to general benefit of all mission units.
Develop reports on material and personnel movements and various operational logistics problems. Support corporate as well as small group travel reservations.
Making travel arrangements and hotel reservations for guests & foreign delegates.
Perform with Travel Agency to verify travel details and arrange reservations using existing flight schedules as well as Internet resources.
Expatriate Visa/work permit, CERPAC, QOUTA, STR etc. processes and travelling arrangement ASSET / FACILITY MANAGEMENT
I plan, direct, coordinate and estimate budget for single facility and hiring personnel.
I oversee procurement and maintenance and upgrade overall facility as required.
I establish and administer policies and procedures for events.
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Coordination and manage activities and events with other UGA departments and external clients.
Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs.
Monitor facility usage, operations and equipment maintenance.
Prepare and implement annual budget for building use and facility maintenance.
Update and maintain usage records and invoice clients accordingly.
Maintain accurate records of equipment functioning status and other systems in building.
Develop schedule for regular evaluation of facilities.
Participate in development of policies and procedures affecting usage supplies and facilities.
Ensure all equipment and other facilities are functioning well.
Develop monitoring systems or programs in institution to detect problems in initial stage.
Initiate interventions to solve problems in facilities.
Develop and execute system for regular cleaning, repair and maintenance of facilities.
Asset Management of all site-operation assets across multiple locations.
Event Management, organizing meetings, conferences,
Annual facility face-lifting analysis, and compliance with ISO standard of office ergonomics.
Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide a harmonious work culture for employees.
Protection of employees, contractors, and the general public the health and safety of from harm resulting from company operations.
Office relocations processes with verifiable achievements
Daily facility checks and immediate repair of faulty assets
Assets Maintenance schedule analysis (Automation) PROCUREMENT AND VENDOR MANAGEMENT
Undertake research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analyzing data, identifying trends and preparing reports, including recommendations for standard evaluations in both CAPEX and OPEX transactions.
Contribute to the development of procurement documentation, including acquisition plan, procurement schedule, and request for offers, evaluation plan, and negotiation plan and purchase recommendation.
Provide procurement advice to internal clients and Agencies to develop and maintain effective relationships with suppliers.
Undertake simple negotiations e.g., in OPEX deals
Ensure that the highest possible professional standards are maintained in relation to confidentiality, probity and ethical conduct in procurement process.
Vendor sourcing, registration, pre-evaluation, evaluation, and post-evaluation exercise.
Generating and maintenance of contractors/vendor database
Periodical review of market prices of recurrent and capital products.
Database of products and alignment with local and global market prices. ADMINISTRATIVE / WORKPLACE HEALTH AND SAFETY
General office administration support in staff supervision, planning, and organising.
Planning and preparing monthly finance reports for maintaining office stationery and consumables. Specialization in handling back-office operations and inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
Providing orientation on the Occupational Health & Safety program to new teams and responsible for conducting safety training and education programs, and inspecting and evaluating workplace environment, equipment and practices to ensure compliance with safety
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standards and government regulations.
Conducting audits, inspections and participating in site investigations. INVENTORY, WAREHOUSING AND DISTRIBUTION MANAGEMENT
• Manage day-to-day supply and logistics activities to maximize the efficiency, reliability, timeliness, and cost effectiveness of the organization s supply chain
• Manage and direct materials planning and control, procurement, inventory management, storage, warehousing, logistics, transport, and distribution
• Direct the movement, storage, or processing of inventory to ensure a cost-effective flow of activities
• Allocate resources to meet targets in areas such as transit and delivery times; inventory levels; purchasing, warehousing and storage costs
• Liaise with functional and operations area managers to ensure supply activities are integrated with other parts of the business
• Lead, direct, evaluate and develop staff to ensure resources are used effectively and work schedules and targets are met
• Responsible for inventory control program and process flow covering the end-to-end supply chain solution
• Actively involved in data capturing and audit programs, physical inventory, cycle counting, delivery and non-conformance material flow process
OFFICE-WIDE BUDGETING
Creation and co-ordination of budget among the line managers and gives guidelines for all matters relating to budgets.
Review and amendment of the budget manual as and when required.
Periodic advises the budget committee on all budget matters.
Preparation of the budget programme and issue instructions to each line managers for proper execution of each budget.
Receives and scrutinizes the budgets, which are received from the line managers and revise them if necessary.
General open discussion among the line managers with proposed requirements of every department and over all budgets with budget committee.
He seeks approval from the line managers for revised budget.
He collects actual cost data from cost office and compares it with budgeted figures and records the same in the budget report.
He has to review the budget manual regularly and make such modifications to improve the administration of budgetary control.
FLEET AND DRIVERS’ MANAGEMENT
Perform vehicle registration, insurance, and documentation regarding induction of new vehicles in existing fleet.
Oversee routine and ad hoc maintenance, obtain zonal tags and stickers for new vehicles and renew old ones to ensure schedule fleet management.
Monitor and ensure fleet operation in compliance with local and state rules and regulations.
Maintain and monitor system to organize fleets maintenance schedule vis-à-vis repairs and routine servicing processes.
Streamline and monitor fuel purchase system with assistance of Fuel Cards, fuel voucher which are proven way to reduce fuel fraud by drivers etc..
Carry out bi-weekly meeting with drivers across the office locations, discipline erring drivers.
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Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry. .
Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement. 2. DESIGN UNION LIMITED (EDEN HEIGHTS)
Constructions/Real Estate Company April 2020 to April 2022 6,Elsie Femi Pearse street,
Off, Idejo Street, Adeola Odeku
Victoria Island
Lagos, Nigeria
JOB ROLE: HEAD: Administrative/Facilities Department ASSET / FACILITY MANAGEMENT
Plan, direct, coordinate and estimate budget for single facility and hiring personnel.
Oversee procurement and maintenance and upgrade overall facility as required.
Establish and administer policies and procedures for events.
Coordinate and manage activities and events with other UGA departments and external clients.
Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs.
Monitor facility usage, operations and equipment maintenance.
Prepare and implement annual budget for building use and facility maintenance.
Update and maintain usage records and invoice clients accordingly.
Maintain accurate records of equipment functioning status and other systems in building.
Develop schedule for regular evaluation of facilities.
Participate in development of policies and procedures affecting usage supplies and facilities.
Ensure all equipment and other facilities are functioning well.
Develop monitoring systems or programs in institution to detect problems in initial stage.
Initiate interventions to solve problems in facilities.
Develop and execute system for regular cleaning, repair and maintenance of facilities.
Asset Management of all site-operation assets across multiple locations.
Event Management, organizing meetings, conferences,
Annual facility face-lifting analysis, and compliance with ISO standard of office ergonomics.
Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide a harmonious work culture for employees.
Protection of employees, contractors, and the general public the health and safety of from harm resulting from company operations.
Office relocations processes with verifiable achievements
Daily facility checks and immediate repair of faulty assets
Assets Maintenance schedule analysis (Automation) PROCUREMENT AND VENDOR MANAGEMENT
Undertake research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analyzing data, identifying trends and preparing reports, including recommendations for standard evaluations in both CAPEX and OPEX transactions.
Contribute to the development of procurement documentation, including acquisition plan, procurement schedule, and request for offers, evaluation plan, and negotiation plan and purchase recommendation.
Provide procurement advice to internal clients and Agencies to develop and maintain effective relationships with suppliers.
Undertake simple negotiations e.g. in OPEX deals
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Ensure that the highest possible professional standards are maintained in relation to confidentiality, probity and ethical conduct in procurement process.
Vendor sourcing, registration, pre-evaluation, evaluation and post-evaluation exercise.
Generating and maintenance of contractors/vendor database
Periodical review of market prices of recurrent and capital products.
Database of products and alignment with local and global market prices. ADMINISTRATIVE / HSE
General office administration support in staff supervision, planning, and organising.
Planning and preparing monthly finance reports for maintaining office stationery and consumables. Specialization in handling back office operations and inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
Providing orientation on the Occupational Health & Safety program to new teams and responsible for conducting safety training and education programs, and inspecting and evaluating workplace environment, equipment and practices to ensure compliance with safety standards and government regulations.
Conducting audits, inspections and participating in site investigations. LOGISTICS MANAGEMENT
I developed logistics along with support plans, budget requirements and deployment timelines for new operations.
Development of logistical plans for current operations and logistics contingency plans.
Develop and execute tools and methodologies to enable effective implementation of logistic plans.
Design and develop standard operating methods to manage logistics operations efficiently.
I strive to ensure accountable, timely and cost-effective release of peacekeeping cargos along with personnel, with cordial relationship with immigrations and Customs with other regulatory agencies.
Ensure all supervised staff members are trained as well as cross-trained adequately.
Coordination and presentation of logistics support to ongoing land, air, rail and river operations.
Ensure logistics requirements take gender-specific needs into consideration.
Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs.
Develop and execute logistics support policy, processes and methodologies to general benefit of all mission units.
Develop reports on material and personnel movements and various operational logistics problems. FLEET AND DRIVERS’ MANAGEMENT
• Perform vehicle registration, insurance, and documentation regarding induction of new vehicles in existing fleet.
• Oversee routine and ad hoc maintenance, obtain zonal tags and stickers for new vehicles, and renew old ones to ensure schedule fleet management.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Maintain and monitor system to organize fleets maintenance schedule vis-à-vis repairs and routine servicing processes.
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• Streamline and monitor fuel purchase system with assistance of Fuel Cards, fuel voucher which are proven way to reduce fuel fraud by drivers etc..
• Carry out bi-weekly meeting with drivers across the office locations, discipline erring drivers.
• Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry.
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
# 3. PALTON MORGAN HOLDINGS LIMITED
(GRENADINES HOMES, PROPERTYMART LTD) October 2015 – March 2020 JOB ROLE: GROUP HEAD: Administrative/HR Department ADMINISTRATIVE / HSE
General office administration support in staff supervision, planning, and organising.
Planning and preparing monthly finance reports for maintaining office stationery and consumables. Specialization in handling back-office operations and inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
Providing orientation on the Occupational Health & Safety program to new teams and responsible for conducting safety training and education programs, and inspecting and evaluating workplace environment, equipment and practices to ensure compliance with safety standards and government regulations.
Conducting audits, inspections and participating in site inspections. ASSET / FACILITY MANAGEMENT
Asset Management of all site-operation assets across multiple locations.
Annual facility face-lifting analysis, and compliance with ISO standard of office ergonomics.
Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide a harmonious work culture for employees.
Protection of employees, contractors, and the general public the health and safety of from harm resulting from company operations.
Office relocations processes with verifiable achievements
Daily facility checks and immediate repair of faulty assets
Assets Maintenance schedule analysis(Automation) PROCUREMENT
Undertake research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analyzing data, identifying trends and preparing reports, including recommendations for standard evaluations in both CAPEX and OPEX transactions.
Contribute to the development of procurement documentation, including acquisition plan, procurement schedule, and request for offers, evaluation plan, and negotiation plan and purchase recommendation.
Provide procurement advice to internal clients and Agencies to develop and maintain effective relationships with suppliers.
Undertake simple negotiations e.g. in OPEX deals
Ensure that the highest possible professional standards are maintained in relation to confidentiality, probity and ethical conduct in procurement process. OFFICE BUDGETING
Creation and co-ordination of budget among the line managers and gives guidelines for all matters relating to budgets.
Review and amendment of the budget manual as and when required.
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Periodic advises the budget committee on all budget matters.
Preparation of the budget programme and issue instructions to each line managers for proper execution of each budgets.
Receives and scrutinizes the budgets, which are received from the line managers and revise them if necessary.
General open discussion among the line managers with proposed requirements of every department and over all budgets with budget committee.
He seeks approval from the line managers for revised budget.
He collects actual cost data from cost office and compares it with budgeted figures and records the same in the budget report.
He has to review the budget manual regularly and make such modifications to improve the administration of budgetary control.
LOGISTICS MANAGEMENT, TRAVEL COORDINATION / VISA PROCESSING
• I developed logistics along with support plans, budget requirements and deployment timelines for new operations.
Development of logistical plans for current operations and logistics contingency plans.
Develop and execute tools and methodologies to enable effective implementation of logistic plans.
Design and develop standard operating methods to manage logistics operations efficiently.
I strive to ensure accountable, timely and cost-effective release of peacekeeping cargos along with personnel, with cordial relationship with immigrations and Customs with other regulatory agencies.
Ensure all supervised staff members are trained as well as cross-trained adequately.
Coordination and presentation of logistics support to ongoing land, air, rail and river operations.
Ensure logistics requirements take gender-specific needs into consideration.
Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs.
Develop and execute logistics support policy, processes and methodologies to general benefit of all mission units.
Develop reports on material and personnel movements and various operational logistics problems. Support corporate as well as small group travel reservations.
Making travel arrangements and hotel reservations for guests & foreign delegates.
Perform with Travel Agency to verify travel details and arrange reservations using existing flight schedules as well as Internet resources.
Expatriate Visa/work permit, CERPAC, QOUTA, STR etc. processes and travelling arrangement.
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FLEET AND DRIVERS’ MANAGEMENT
• Perform vehicle registration, insurance and documentation regarding induction of new vehicles in existing fleet.
• Oversee routine and ad hoc maintenance, obtain zonal tags and stickers for new vehicles and renew old ones to ensure schedule fleet management.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Maintain and monitor system to organize fleets maintenance schedule vis-à-vis repairs and routine servicing processes.
• Streamline and monitor fuel purchase system with assistance of Fuel Cards, fuel voucher which are proven way to reduce fuel fraud by drivers etc..
• Carry out bi-weekly meeting with drivers across the office locations, discipline erring drivers.
• Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry. .
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
GENERAL PERSONNEL MANAGEMENT/ICT
Coordinating with all people managers in all employees related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
Ensuring company compliance with all legislation and advising managers on all industrial relations issues.
Support people managers & payroll activities including salary benchmarking and the bonus process; Approve and monitor major projects, IT budgets, priorities, standards, procedures, and overall IT performance;
Review the adequacy and allocation of Admin-IT related resources in terms of funding, personnel, equipment, and service levels.
Easy alignment/understanding of software’s and application
Non-ambiguous ICT office Networking.
#4. HYGEIA HEALTH MAINTENANCE ORGANISATION
(Hygeia Community Health Care and Hygeia Foundations-NGO) January 2008 – Sept. 2015 JOB ROLE: DEPUTY HEAD: ADMINISTRATIVE/FACILITIES/SPECIAL PROJECT/HSE GENERAL RESPONSIBILITIES
Oversees the negotiation, manage, monitor, and review the activities of third party contractors and ensure they meet approved Service Level Agreement (SLA) .
Contract award management and registration of contractors and vendors. Develop, maintain, update contractor's database.
Oversee procurement of goods and services and ensure they meet the required cost, quality and time.
Oversee payments of vendor's invoices and petty cash claims to ensure they are paid as at when due.
Evaluate the efficiency and effectiveness of service delivery methods and procedures and give recommendation as required in line with best standards.
Preparation of the annual budget by assisting forecasting of funds required for equipment, materials, and supplies.
Oversee the preparation of clear and concise periodic administrative and financial reports.
Manage and prepare status reports for procurement, logistics, office management and receipt of supplies.
Ensuring proper maintenance of database for all company equipment, advise and take prompt
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action where renewals are required.
Participate in hiring and disciplinary measures for drivers; manage drivers' leave schedules and assist in ensuring smooth operation of the fleet and coordinate with Human Resources to ensure proper tracking of drivers HR files.
HSE and Fire prevention training periodically and facility management 5; MOLLY MULTI-SPECIALIST HOSPITAL, AMERICAN QRTS, IBADAN, JOB ROLE: WORKS AND MAINTENANCE MANAGER April 2005 – Nov. 2007 RESPONSIBIITIES
Comply with the Association’s Health and Safety Policy, reporting any matters of concern to the Assistant Property Manager and ensuring compliance with Health & Safety legislations.
Provide the Property Manager with reports on contractors’ performance, cost and service.
Processing repair/defect orders in accordance with procedures/practice notes.
Carry out pre and post inspections of reactive repairs jobs within agreed timescales.
Undertake the Clerk of Works / Inspector role in planned maintenance/cyclical and service contracts.
Carry out stock periodically, quarterly, and annually.
#6. WAZIRI UMARU FEDERAL POLYTECHNIC, B/KEBBI (NYSC) Feb. 2004 – Feb. 2005 JOB ROLE: LECTURER AND ASSISTANT EXAMINATION OFFICER RESPONSIBILITIES
Lecturing of foundation courses which include Principle of Management, Strategic Management and Business policy, and Organizational Behaviours.
Officiating of examinations and proper records taking. EXTRA-CURRICULAR ACTIVITIES
Chartered Member, Rotary Club International (Agege Newtowns,Ikeja Districts, Lagos)
Registrar, Federal Road safety Club (NYSC) Kebbi State Command. 2004/2005. Chairman, Academic Committee of NABAMS, University of Ado Ekiti; 2002-2003.
Welfare/Social Prefect, St John’s Grammar School, Ile-Ife, Osun State. 1995/1996. PERSONAL DETAILS
Contact Address: 7, Bolaji Taylor Street, Off College Road, Ogba-Ikeja, Lagos, Nigeria.
Language(s) Spoken: English, Yoruba and Hausa
Marital Status: Married
Date of Birth: September 9, 1987
REFEREES
To be provided on request.
Contact this candidate