Executive Assistant & Office Manager with 15+ Years of Experience

Mohamed Ahmed Donia

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https://www.linkedin.com/in/mohamed-donia-81a9a1129 Objective

Seeking to leverage 15+ years of experience in executive office management, operations coordination, and administrative leadership to provide exceptional support to Senior Directors Profile Summary

Experienced Office Manager, Executive Secretary & Executive Assistant with a solid history of 15+ years of experience supporting Management & Executive level staff, committed to enhancing workflows & ensuring seamless communication across all levels of organisation Achievements

Proven experience in monitoring & following up tasks and operations, ensuring deadlines are met, strategic objectives are consistently achieved

Implemented effective workflow & communication system that improved efficiency & response

Recognized as a Confidential and Dependable Personal Assistant for Managing Directors

Participation in Management Strategies Execution

Cross Functional Collaboration

Education

2005 B.Sc. of Commerce, English Section, Tanta University. Egypt Career Records

1- CEO Executive Office Manager at IBRAQ – Ibrahim AlQurashi Company, Jeddah, KSA Nov 2024 till now

2- CEO Office Manager at SHL - Saudi Home loans Company, Riyadh, KSA July 2020 up to August 2024

3- CEO Office Manager at GO – Etihad Atheeb Telecom Company, Riyadh, KSA August 2016 up to June 2020

4- Chairman Office Manager, Executive Board Secretary at DEEMAH Co., Riyadh, KSA August 2014 up to July 2016

5- Executive Secretary for GM at Najrani Establishment for Contractors at Dammam, KSA July 2009 up to June 2014

Work Scope:

Provide All-Rounded Executive support to Managing Director in professional Manner, following up with requested operations inside whole departments

Provides a bridge for smooth communication between the Senior Director & internal departments to maintain the implementation of executive management development

Responsible for arranging and coordinating the Board of Directors meetings including preparing relevant documentation, ensuring timely communication, correspondence of relevant information to all the participants and distributing meeting minutes.

perform a variety of administrative support tasks that are highly confidential and sensitive and always ensure confidentiality.

Responsibilities:

1. Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including appointments, meetings, Internal & External Meeting. 2. Provide confidential personal assistant role to the CEO to manage his workload 3. Follow up on actions taken by the C-level and decisions taken by the Executives 4. Responsible for organizing Managing Director travel and logistics including flights, visa requirements, hotel accommodation, car rental & meeting schedules while travelling 5. Drafting and writing high quality reports and presentations, as required by Senior Director 6. Maintain an effective filing system for safety of confidential documents 7. Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs them to the appropriate person

8. Update Senior Director on status of projects before scheduled meetings. 9. Prepare and submit office budgets and expense requirements. Qualification

Professional Ms. Office Course

English Conversation Course (American University) Skills

- Fluent in English & Arabic

- Possess multi-cultural awareness & sensitivity with excellent interpersonal skills.

- Strong analytical, problem-solving, and decision-making skills

- Effective written communications skills for reports and proposals.

- Proactive, Punctual & Timely oriented

Transferable Iqama is available

There is no objection to moving and relocating to any G.C.C if required

Contact this candidate