Detail-Oriented Administrative & Data Entry Specialist Seeking Role

Professional Summary

Proactive and customer-focused Administrative and Sales Support Professional with 15+ years of experience driving operational efficiency, supporting sales teams, and coordinating projects and activities. Skilled in CRM management, lead tracking, scheduling vendor trainings, and maintaining accurate records. Recognized for building strong customer and vendor relationships, supporting revenue goals, and ensuring seamless coordination between internal teams and external partners. Adept at balancing multiple priorities while maintaining a high level of accuracy, confidentiality, and customer satisfaction.

Core Skills

Calendar & Schedule Management

Meeting & Event Coordination

Records & Data Management (CRM, ERP, SharePoint, DocuSign)

Document Preparation & Correspondence

Travel & Expense Coordination

Customer & Vendor Relations

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

SAP, Lotus Notes, OneCRM, GCM

Wisconsin Notary Public

Professional Experience

Alfa Laval – Kenosha, WI

Executive Assistant 10/2014 – 06/2025

Provided executive-level administrative support to leadership, including the President and Segment Manager of the Food & Water Division and the Senior VP of the Equipment Division.

Acted as first point of contact for the Kenosha office, supporting the Site Manager with daily operational needs.

Coordinated multiple divisional meetings, quarterly training events, and partner conferences to ensure seamless logistics.

Supported Sales Teams with data entry, lead tracking, and reporting using Construct Connect & GovSpend.

Maintained data integrity across GCM, OneCMD, and OneCRM as Data Steward.

Processed contracts and non-disclosure agreements while ensuring compliance standards.

Provide Notary public services as needed.

Built positive relationships with vendors, clients, and internal teams to strengthen collaboration.

Hire Excellence – Buffalo Grove, IL

Cameron Project Administrative Assistant (Contract Role) 09/2011 – 10/2014

Coordinate and update Cameron calendar to accurately reflect a rolling 8 week

horizon of activities.

Ensure that the Project documents in the SharePoint repository are organized and up to date.

Assist in the preparation for presentations for the Cameron project.

Record and publish weekly IT Project Status, weekly Project Team Status meeting notes, & Monthly Steering Committee Status Meeting Notes.

Supported Purchasing & Materials Management with invoice processing, order tracking, and supplier communication.

Verified shipping documents and resolved discrepancies with vendors regarding quality, weight, and certifications.

Entered, tracked, and managed mill certifications and supplier deviations, ensuring accuracy and compliance.

Assisted with ERP (JDE) system implementation by maintaining project documentation, coordinating invoices, and providing support to the Project Management Office.

Education

Gateway Technical College – Kenosha, WI

Coursework in Administrative Professional Studies

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