Administrative Operations & Production Support Specialist

Rubyll Banuelos

Los Angeles, CA 619-***-**** ******.********@*****.***

Summary:

Detail oriented and proactive administrative professional with experience in office coordination, HR support, and event logistics across corporate and media environments. Bilingual in English and Spanish. Proven ability to manage scheduling, supplies, mail, vendor relations, and internal communications with discretion and professionalism. Strong multitasker with a collaborative attitude and high attention to detail.

Professional Experience:

Social Media Moderator & Content Producer

BrandPal — Los Angeles, CA October 2024 – Present

• Produced creative promotional content trends for brands in the categories of technology, beauty, and fashion.

• Filmed and directed a minimum of five promotional commercials on a weekly basis generating over high viewership.

• Coordinated with brand representatives to create scripts and authentic content.

• Conducted Live Streams during TikTok lives with Hosts and influencers.

• Provided full reports on Gross Merchandise Values. Freelance - Production

Independent Productions — Los Angeles, CA February 2022 – October 2024

• Script Supervisor – Milo: The Voyage to Atlantis – Short Film

- Monitored script continuity, dialogue accuracy, and timing to ensure consistent scene progression and support efficient post-production editing.

• Assistant to Producer – Through the Lens – Short Film

- Administrated logistics to producer in scheduling, script coordination, and on-set communication to streamline production flows.

Production Assistant:

Freelance (Various Broadcast Networks) — Los Angeles, CA February 2019 – July 2023 Broadcasting Production Networks:

Critics Choice Awards - Streamy Awards - Nickelodeon Kids Choice Awards Freeform’s Halloween Fan Fest - American Latin Music Awards - Premios Balon Copa De Oro

• Coordinated live event talent schedules in collaboration with stage managers and production crew, ensuring and minimizing delays across multiple show segments.

• Managed on-site logistics for talent, guiding them through stage and press obligations while maintaining strict compliance with broadcast timing–resulting in no schedule overruns.

• Distributed and tracked exclusive event credentials for over thirty talent and crew, streamlining access control and preventing security congestion at restricted access checkpoints.

Human Resources Assistant

Aspire Bakeries — Los Angeles, CA October 2023 – August 2024

• Filed personnel documentation, ensuring compliance with HR policies and regulatory requirements.

• Responded to employee inquiries related to benefits and HR policies in a timely, professional manner.

• Office management, organization of employee records, including new hires, transfers, terminations, job classification changes, and merit increase schedules.

• Managed calendar scheduling and internal database updates, while promptly responding to employee inquiries regarding benefits and HR procedures. Executive Assistant

Sidewalk Sound Post-Production Studio — Los Angeles, CA January 2019 – December 2020

• Served as the primary liaison for the executive team, managing sensitive communications and facilitating interactions with clients to ensure seamless coordination.

• Played a key role in the implemented the studio’s initial marketing strategy for studio’s launch and leading the recruitment and hiring of its first employees contributing to a 65% growth in client acquisition.

Internship

The ESI Network Talent agency — Los Angeles, CA August 2022 – December 2022

• Streamlined operations by coordinating meetings and schedules for talent agents while delivering high level administrative support, resulting improved workflow team productivity.

• Supported daily operations by reviewing contracts, scouting talent, handling calls and tracking portfolios across RV film, and commercial projects. Education: Bachelor of Science Degree In Film Production The Los Angeles Film School — Los Angeles, CA

Skills: Calendar and meeting coordination, mail handling, confidential document filing, Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), communication & interpersonal skills, customer service, time management & multitasking.

Technical Skills: Microsoft Office Suite, Paylocity, Lark, OBS, Canva, Teams, Paylocity

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