Executive Administrative & Personal Assistant

Oleksandra Zaporozhets

Eugene, OR

+1-541-***-**** **********************@*****.***

Summary

Detail-oriented Administrative & Personal Assistant with 4+ years of experience supporting senior leaders across legal services, real estate, consulting, and remote work environments. Highly skilled in complex calendar management, travel coordination, document preparation, CRM organization, and client communication. Proficient with Microsoft Office, Google Workspace, and a wide range of modern productivity tools.

Possess excellent attendance and work record.

Dedicated employee known for punctuality and superior work ethic. Legally authorized to work for any employer in the U.S. (Green Card holder). Skills

• Excellent Interpersonal Skills –

Adept at interacting with

individuals at all organizational

levels, thriving in cross-cultural

environments and building

strong professional relationships.

• Software & PC Skills – Fluent in

standard Microsoft Office Suite

(Word, Excel, PowerPoint,

Outlook) with exceptional

computer proficiency.

• Additional Tools & Platforms –

Proficient with a wide range of

productivity and collaboration

tools including Medallia

Concierge, Microsoft 365 Copilot,

Calendly, Slack, Zoom, Microsoft

Teams, Trello, Notion, Canva,

Miro, Google Meet, and Google

Workspace (Docs, Sheets, Drive,

Calendar).

• Travel & Meeting Coordination

– Experienced in arranging travel

itineraries and organizing

meeting logistics, ensuring all

details are handled efficiently.

• Calendar & Schedule Management –

Expert at managing complex

calendars, coordinating appointments

and meetings to optimize executives'

time.

• Client Communication & Service –

Skilled in professional written and

verbal communication and in

delivering courteous, responsive

service to clients.

• Document Preparation & Filing –

Experienced in drafting and

formatting documents, maintaining

organized filing systems (electronic

and paper) with strong attention to

detail.

• CRM & Data Entry – Competent in

updating and managing CRM

databases and performing accurate

data entry to maintain up-to-date

records.

• Task Prioritization – Capable of

assessing urgency and importance of

tasks to efficiently support executive

objectives and meet critical deadlines.

Experience

08/2024 - Current

Cascade Moving & Logistics Eugene, OR

Personal Assistant

• Manage the Owner's daily schedule, helping coordinate moving jobs, client calls, vendor meetings, and personal appointments to keep operations running smoothly.

• Assist with day-to-day business coordination, including confirming bookings with clients, updating job schedules, and communicating with drivers and movers when needed.

• Handle the Owner's email inbox and phone calls, screening messages, prioritizing urgent requests, and responding on behalf of the Owner in a clear and professional manner.

• Prepare simple documents such as job summaries, checklists, quotes, and follow-up notes, while keeping digital files and records organized across the company's tools and platforms.

• Support with personal and administrative tasks—such as booking appointments, researching services, making purchases, and coordinating with household or service providers—to free up the Owner's time for managing daily operations.

12/2022 - 09/2024 Fintech Harbour Consulting (Remote) London, UK Executive Assistant

• Managed complex executive calendars across multiple time zones, scheduling high-level meetings and conference calls while prioritizing conflicting commitments.

• Coordinated domestic and international travel arrangements, including flights, accommodations, and detailed itineraries to ensure smooth logistics for business trips.

• Prepared and edited confidential documents, reports, and presentations for senior leadership, maintaining accuracy and appropriate formatting in all materials.

• Served as the primary liaison between executives, clients, and cross- functional teams, handling communications and meeting arrangements with professionalism.

• Implemented and managed productivity tools (Calendly, Slack, Zoom) to streamline scheduling and remote collaboration.

08/2021 - 11/2022 Green Country Realty LLC San Diego, CA Administrative Assistant

• Managed daily calendars, appointments, and meeting schedules for a team of real estate agents, ensuring efficient coordination of client showings and internal meetings.

• Maintained comprehensive filing systems and performed accurate data entry of client information, improving office organization and record- keeping accuracy.

• Assisted in preparing property contracts, sales reports, and presentation materials, ensuring all documents were error-free and properly formatted.

• Acted as a point of contact for client inquiries and communications, providing information and excellent customer service to prospective buyers and sellers.

• Coordinated with external vendors and service providers (photographers, inspectors, etc.) to schedule support for property listings, ensuring timely completion of tasks for showings.

Languages

English / Ukrainian / Russian / Turkish

Certifications

• TESOL Certification (Teaching English to Speakers of Other Languages) – UNI-Prep Institute (San Diego, CA) Oct 2021

Education and Training

2021

Kyiv National Linguistic University - Kyiv, Ukraine B.A. in Translation (English & Ukrainian)

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