Executive Assistant with 20+ Years of Senior Support Experience

KATRINA GRAHAM

SUMMARY

Detail-oriented and highly organized Executive Assistant with over 20 years of experience supporting senior and C-level leadership in nonprofit, government, and corporate settings. Adept at managing complex calendars, coordinating travel and meetings, and ensuring executives are fully prepared for strategic initiatives. Seeking to provide exceptional administrative support to the Executive Director at the Housing Authority of the County of San Bernardino, contributing to operational efficiency and organizational excellence.

WORK EXPERIENCE

Coordinated and managed student-centered events such as Black Graduation, Caribbean Film Festivals, alumni brunches, and lunch & learns, significantly increasing student engagement. Processed and tracked funding requests, prepared spending reports, and ensured compliance with institutional policies.

Provided administrative support, including database management, calendar coordination, and email communication. Collaborated with students, faculty, and vendors to ensure successful event execution. Managed payroll processing for student employees and maintained accurate records. Supported HR operations by managing payroll processing for student employees and maintaining accurate personnel records. Event and Administrative Coordinator, The Claremont Colleges Sep 2025 - Present ADMINISTRATIVE SYSTEMS AND SOFTWARE

Microsoft Outlook

Google Calendar

Apple Calendar

Calendly

Acuity Scheduling

Microsoft Teams

Microsoft Planner

Microsoft Project

Asana

Trello

Office Specialist, City of Ontario Housing Department Processed funding requests, maintained budget records, and managed financial transactions for departmental programs.

Conducted detailed client interviews, addressing concerns and providing tailored support. Analyzed data trends and prepared reports to support program evaluation and improvement. Collaborated with stakeholders to enhance service accessibility and program outcomes. Maintained HR records and coordinated administrative processes for staff compliance and reporting. Nov 2023 - Present

Riverside County – Planning Department

Supported planning staff and management with document preparation, project coordination, and data entry. Scheduled and organized departmental meetings, hearings, and planning board sessions. Managed incoming correspondence, routed materials for approval, and maintained department records and files. Provided customer service to developers, contractors, and residents regarding zoning and permit inquiries. Assisted in the preparation of reports and administrative summaries for senior staff and county officials. Feb 2017 - Jan 2021

Fontana, CA • 951-***-**** • *****************@*****.*** California Department of Corrections and Rehabilitation (CDCR) Provided high-level administrative support to division supervisors and executive management. Managed executive calendars, coordinated meetings and training sessions, and prepared official correspondence and reports. Maintained and processed confidential inmate and staff files in compliance with state and departmental regulations. Oversaw document control, data entry, and workflow tracking to improve operational efficiency. Served as liaison between departments, staff, and outside agencies to ensure effective communication and task completion. April 2001 – October 2016

Microsoft Teams

Microsoft Planner

Microsoft Project

Asana

Trello

Microsoft SharePoint

OneDrive

Google Workspace

Adobe Acrobat Pro

DocuSign

Box / Dropbox

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