Executive Assistant to Partners (Remote-Preferred)
Resume:
Shannon N. Stout
**********@*****.***
PROFESSIONAL EXPERIENCE
MIO Partners, Inc. New York, NY July 2021 - Present Executive Assistant
• Provide comprehensive administrative support daily to two Partners on the Investment team as well as several Portfolio Managers on an as needed basis
• Manage numerous complex calendars, including scheduling meetings, personal appointments, and travel
• Coordinate domestic and international travel, including flights, hotels, and transportation
• Process employee expense reports in accordance with company policies and procedures
• Manage timesheets for executives on bi-weekly basis
• Schedule meeting rooms, arrange for necessary equipment, and coordinate with IT for audiovisual needs for meetings
• Act as the primary point of contact for scheduling inquiries and conflicts for meetings, resolving issues promptly and professionally
• Assist in the coordination and preparation of monthly townhall agendas
• Collaborate with partners, department heads, and DEI leaders to determine townhall topics and priorities
• Collaborate with and empower Programming and Events workstream within the Women’s Initiative to allow individuals a safe space to express ideas
• Align Women’s Initiative events into firm’s values and practices
• Assist attorneys with execution of various legal documents
• Developed and maintain a comprehensive countersignature log to track documents requiring additional signatures
• Liaise with internal onboardings and departments, partners, clients, and board members Brick and Patel LLP, New York, NY March 2019 – July 2021 Legal Assistant/Coordinator/Operations
• Support 3 Partners with administrative duties and handle the bulk of backend documents and office- related work
• Work directly with clients on their matters. Communicate directly with approved vendors
• Prepare documents for execution and assisted in matters at the NY Surrogates Court
• Draft, edit, and create documents and forms for Partners and other associates. Prepare client invoices
• Liaise with building management and facilities to resolve building maintenance issues
• Oversee IT operations, troubleshoot computer/internet/phone issues with help of IT service provider
• Partnered with HR to update office policies and documents as necessary
• Assist in the delivery of on-boarding (scheduling and materials preparation) for new employees as well as supervised legal interns and temporary employees
• Manage master calendar and assisted with event planning for office outings
• Assist with maintaining, updating, and managing document databases, including saving, scanning, and organizing related documents
• Meet and greet visitors and direct them to the appropriate meeting room (in person & virtually)
• Answer calls, take messages, and escalate queries as needed Frank Recruitment Group, New York, NY April 2018 – March 2019 IT Recruitment Consultant
• Learned about the inner workings of Microsoft Dynamics AX, an ERP system
• Qualified candidates, learning their skill sets and ultimately matching them to jobs
• Learned how to use new databases and search engines like Daxtra, Salesforce and LinkedIn Recruiter
• Prepared presentations on various clients for my team
• Found new clients in a given territory and agreeing on terms with them
• Worked collaboratively in a team structure
• Consulted candidates on the right opportunities to align with their career goals Maximo Nivel, San Pedro, Costa Rica May 2017 – December 2017 English Teacher
• Taught and tutored 30+ hours a week
• Prepared lesson plans, games, discussion, and grammar for classes with 12 or less students
• Attended meeting with additional topics
• Graded exams, wrote prompts, classwork
EXPERIENCE DURING UNDERGRAD
LA Estate Rentals/Capital Investment Reality Group, Los Angeles, CA May 2015 – August 2015 HR/PR Intern
• Lived in Los Angeles for the summer working as a Real Estate Human Relations intern
• Responsible for showings, check-ins, and check-outs all with clients, homeowners, and agents
• Handled several interactions with clients and homeowners
• Expanded people skills, dealing with clients from all over the world
• Created and maintained several social media platforms for the company
• Worked on a large database, creating, and searching for properties Bimmerzone Corporation, West Chester, PA June 2014 – August 2014 Promotion and Marketing Intern
• Promotion and Marketing at car shows as well as community events
• Added and Updated items on Website
• Completed web orders, packaged, and shipped out to customers EDUCATION
West Virginia University, Morgantown, West Virginia August 2011 – December 2015 Bachelor of Arts in Journalism, Minor in Communication Studies International TEFL Academy, Chicago, Illinois November 2016 – February 2017
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