Senior Accounts Payable & Accounting Specialist
Resume:
Kadesha Gilkes
Accounting and Finance
New Jersey
*************@*****.***
Willing to travel
Authorized to work in the US for any employer
Professional Summary
Highly experienced and dedicated Senior Accounts Payable and Accounting Specialist with over 10 years of expertise in full-cycle AP management, general ledger reconciliation, and month-end closing procedures. Proven ability to handle high-volume, complex domestic and foreign invoices, ensuring strict compliance with GAAP and corporate financial policies. Expert user of major ERP and financial systems including SAP S4Hanna (6 years), Netsuite (8 years), Bill.com (6 years), and Concur. Successfully managed process improvements, implemented system clean-up projects, and trained team members across multiple dynamic and remote work environments.
Work Experience
[NEW] Senior Accounts Payable Specialist (Remote)
Iovance Biotherapeutics
November 2024 - Current
● Perform day-to-day administration of all payment cycle activities and provide efficient client service.
● Ensure correct sorting, general ledger coding, and matching invoices/receipts, where applicable.
● Verify that transactions comply with financial policies and procedures established by the Company.
● Ensure the Company’s authorization matrix approves invoices before payment.
● Process expense reports for employees using the software Concur.
● Review Concur expense reports that are kicked back from Concur audit for Finance/Accounting Review.
● Manage purchase order system (Point Purchasing).
● Assist with vendor purchase orders and weekly check runs and answer all vendor inquiries.
● Ensure transactions are recorded in the financial statements and filing them appropriately.
● Research and resolve invoice discrepancies and issues.
● Perform full-cycle AP processes, posting transactions to journals, ledgers, and other records.
● Correspond with vendors and respond to inquiries.
● Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
● Perform miscellaneous duties as assigned.
Senior Accountant/Accounts Payable (Remote)
John Hopkins
May 2024 - November 2024
● Executed applying credit memo & debit memo requirements within SAP.
● Performed bank reconciliations.
● Performed standard month-end closing responsibilities.
● Prepared monthly accruals and prepaid schedules.
● Recorded expenses and deposits.
● Served as vendor liaison; performed GAAP functions.
● Processed complexed foreign and domestic invoices (high volume).
● Conducted detailed searches to resolve vendor discrepancies.
● Prepared financial reports utilizing VLOOKUP and Pivot.
● Prepare and execute payments via checks, wire transfer, and ACH payments.
● Assisted with Internal Vendor audits.
Senior Accountant/Accounts Payable (Remote)
Baltimore AirCoil
December 2023 - May 2024
● Worked through SAP S4 Hanna implementation from PeopleSoft and cleanup project.
● Executed the process of establishing training guides for different processes with SAP S4 HANNA and PeopleSoft.
● Daily data entry in reference to cost and taxes based off customer's order.
● Lead in all supplier setups/modifications across all plants within BAC/Globally.
● Point person to establish the supplier setups for new developments in Mexico and Japan.
● Perform standard month-end closing responsibilities such as journal entries, reconciliation, and financial statement reviews.
● Assist in backlogged aging credit & rebills transactions tracking & notation due to transaction updates.
● Executed applying credit memo & debit memo requirements within SAP S4 HANNA.
● Managed Accounting shared inbox and assigned tasked to specific people.
● Assisted purchasing department with discrepancies within billing/invoices.
● Proved remittance and applied payments according to payment schedules.
● Sent and reviewed contracts for vendors/suppliers; approved invoices.
● Liaison for suppliers/vendors.
● Monthly Bank Reconciliation.
Project Accountant III (Remote)
Samsung - Ridgefield, NJ
February 2023 to August 2023
● Display services account payable.
● Review and verify submitted vendor invoices having accurate and complete information for processing - both care team and display.
● Work with vendors to rectify an inaccurate submissions.
● Process invoices for payment with NERP system.
● Review project costing to ensure accurate CCTR and GL posting.
● Create and submit corrective transactions if required.
● Cross train and work with PA team members to ensure coverage for other scopes of work.
● Identify potential process improvements and actively participate in activities to increase transactional efficiency.
● Submitted change order PUMI & PO'S.
● Reconciled all vendor accounts.
● Research and resolved open bank items.
● Ensure accuracy of month end closing and reconciled general ledger accounts.
● Perform internal audits and post weekly payments.
● Created PO invoices for parts orders for Samsung CARE projects.
● Created and submitted statements to vendor and customers; performed collection calls and emails.
● Navigated through shared display and CARE inbox. Accountant/Director of Accounts Payables (Remote)
MD Squared Property Group LLC - New York, NY August 2021 to February 2023
● In charge of the day to day operations of Accounts Payable.
● Enforcing of policies and procedures to stream the process and analyzing workflow processes.
● Developed and trained team members to provide opportunities for growth.
● Lead in enhancement of AP process or resolve any department issues.
● Ensure team performs accurate and timely completion of AP month-end closing process.
● Responsible for the preparation of annual form 1099 and W9.
● Assist team in pulling ALL vendor bank statements and examine to ensure no discrepancies.
● Lead team in conducting research to ensure all accounts are accurately credited.
● Contact vendors regarding any issues.
● Monitor bank accounts and cash flow reports.
● Resolve reconciliation discrepancies in a timely manner and reviewed and signed off on bank recs.
● Ensured payment of all vendor bills, monthly mortgages and yearly taxes.
● Ensure Check runs, vendor ACH and wire payments are done timely.
● Reviewed and closed all reconciled vendor accounts.
● Handled accounts payable for high volume entities and vendors.
● Track expenses in a general ledger review and ensure correct GL coding for automatic payments.
● General ledger Reconciliation and review and maintain of vendor records.
● Maintained expense reports and revise bills.
● Assisted with yearly budgets and setup Property utility accounts.
● Used VLOOKUP and Pivot tables.
● Applied full GAAP procedure.
● Performed tasks using software such as Appfolio, Microsoft Excel, Google sheets, ADP, Yardi Voyager, AVID.
Lead Accounts Payable /Bookkeeper/Project Manager (Remote) Vasquez Integrators - New York, NY
September 2020 to March 2021
● Conduct research to ensure all accounts are accurately credited.
● Contact vendors in reference to pass due accounts to reconcile payments.
● Monitor bank accounts and cash flow reports; resolve reconciliation discrepancies in a timely manner.
● Scheduled Contractor meetings and kept tract of and ordered construction materials needed for projects.
● Performed Bank Reconciliation, Journal entries, and Data Entry.
● Setup and maintain vendors, reviewed and approved employee timesheets.
● Processes weekly payroll and expense reports; performed Payroll using ADP.
● Lead full Accounts Payables and Accounts Receivable.
● Prepared Closing reports.
● Performed tasks using Quickbooks, Netsuite, Microsoft Excel and ADP. Accounts Payable Supervisor
AGS Logistics - New Hyde Park, NY
March 2018 to February 2020
● Lead and reviewed all approved invoices.
● Assisted with payment of all assigned vendors on a weekly basis, cutting checks or applying daily ACH payments.
● Prepared high volume invoices daily via Data entry.
● Created spreadsheets using excel and reached out to the business owners and/or vendors regarding late invoicing or other issues.
● Reconciled a high volume of accounts.
● Processing immediate payments requests and funds transfers.
● Proved Closing reports to Accountant.
● Performed Bank Reconciliation, Journal entries, and full month end closing process.
● Ensure correct vendor coding for GL accounts and applied full GAAP cycle.
● Managed W-9 (new vendor setup) and served as Vendor liaison for vendor discrepancies.
● Handled Light Receivable (invoice changes).
● Used VLOOKUP and Pivot tables and managed Payroll and Coding.
● Used software such as Viper, NetSuite, Microsoft Excel and Word. Bookkeeper/Accounting Assistant
Accountemps - Norfolk, VA
November 2017 to June 2018
● All administrative duties (set up meetings, filing and ordered supplies).
● Full Accounts payable/receivable cycle.
● Resolve reconciliation discrepancies, General Ledger Coding and Three-way matching.
● Performed General Ledger Reconciliation, Bank Reconciliation, and Journal entries.
● Applied GAAP principles.
● Performed Data entry (using QuickBooks).
● Processed and monitored Incoming payments for various entities.
● Processed company documentation, such as invoices and payment checks.
● Managed all purchase orders and monitored company budget by controlling project expenses.
● Completed the general ledger with payroll entries.
● Compiled and analyzed company documentation and new vendor setup.
● Processes W-9, 1099.
● Performed various tasks using QuickBooks Online, Oracle NetSuite, SAP solutions, AppFolio, Bill.com, Coupa, Microsoft Office, Sage. Accounting Assistant
Global Telecom Supply - Long Island, NY
December 2016 to April 2017
● Lead Team on various Bookkeeping tasks, Data entry, and Full Accounts Payable Cycle.
● Assisted with Accounts Receivable.
● Performed and resolved Bank Reconciliation.
● Prepared reports and budget letters.
● Managed Vendor setup (W9 and 1099), Closing reports, and Journal Entries.
● Handled Collections and processed and Monitored incoming payments.
● Secured Revenue by verifying and posting receipts and managed GL Coding.
● Prepared and processed contracts.
● Used software such as ADP, Tigerpaw and QuickBooks, Microsoft Office, Sage. Bookkeeping/Assistant Controller (Remote)
Et-op Solutions - Queens, NY February 2015 to November 2015
● Review vendor bank statements and examine monthly bank statements to ensure no discrepancies.
● Conduct research to ensure all accounts are accurately credited and contact vendors in reference to pass due accounts to reconcile payments.
● Monitor bank accounts and cash flow reports; resolve reconciliation discrepancies in a timely manner.
● Review and signoff by financial Analyst, once bank recs are completed, they are reflected in a closing report.
● Lead a team of 5 in full accounts payable process.
● Provide cost-benefit and other financial analysis for business development opportunities and new accounts, accounts receivable, accounts payable, invoicing and vendor set up, data entry account reconciliation, bank deposits and closing reports.
● All administrative and office work such as filing, ordering office supplies and schedule meetings.
● Managed Code matching before payments and processed payroll for over 100 employees.
● Created vendor contracts.
● Performed Full month end closing and maintained general ledger.
● Ensured all accounting practices are in compliance with legal guidelines and established accounting principles.
● Served as the contact for Payroll and reconciled all bank accounts.
● Record revenue, expenses and bank charges.
● Performed tasks using systems such as QuickBooks Online, ADP, Bill.com, Microsoft Office and Oracle NetSuite, Sage, SAP.
Mail Handler
United States Postal Service - Queens, NY
April 2014 to February 2015
● Coordinated of mass quantity of incoming mail/packages.
● Documentation and maintained accurate records on shipment departures, delays and solving problems quickly when required.
● Maintained constant communication with direct supervisors to assure workflow was moving quickly and efficiently.
● Covered key positions in different departments in order to make certain production was flowing to its maximum capacity.
Bookkeeper/Back office Administrative Assistant
Fairway Market - Queens, NY
September 2011 to July 2014
● Proactively engage customers, promote product and sales, build customer relationships, and provide customer service that encourage customer loyalty and add value to the Fairway brand.
● Ensure accurate department signage, pricing and merchandising and accurately balancing all tills.
● Performed all Bookkeeping tasks, Journal entries, and Closing reports.
● Replenish department supplies frequently to ensure efficiency of workflow and employee job tasks.
● Adhere to all department-related and company-related work rules and policies while upholding Fairway's core values of integrity, respect and excellence.
● Performed miscellaneous roles assigned by management that would help the team on an as-needed basis.
● Collected all employee timesheets to process Payroll.
● Cut employee check and direct deposit using ADP.
● Managed Vendor coding.
● Performed tasks using Microsoft Office, ADP and Dynamics. Bookkeeper/Administrative Assistant
Macys - Queens, NY November 2006 to July 2007
● Counted and closed out all cash registers and accurately balanced all tills.
● Recorded deposit and credit receipts and closed cash volt.
● Prepared Closing reports.
● Performed tasks using Quickbooks and Microsoft Office. Education
Bookkeeping Certificate
Queens College
September 2008 to December 2010
High school diploma
Skills
● Software/Systems: Microsoft Office (10+ years), QuickBooks (10+ years), Netsuite (8 years), ADP (8 years), Excel (10 years), Sage (6 years), SAP S4Hanna (6 years), Bill.com (6 years), Point Purchasing (1 year), Concur, Appfolio, Yardi Voyager, AVID, NERP, SAP.
● Accounting: Accounts Payable (10+ years), Accounts Receivable (10+ years), Bookkeeping (10+ years), Financial Accounting, GAAP, Payroll (9 years), Invoice processing (10+ years), General Ledger, Bank Reconciliation, Month-End Closing, 1099/W-9.
● Other: Sales.
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