Experienced Bookkeeper & Office Manager with QuickBooks Proficiency

Cindy Hurlbert

Meridian, ID 208-***-**** **************@*****.***

Professional Summary

Experienced bookkeeper and administrative professional with 5 years of hands-on expertise in QuickBooks Online and office management. Manage small sized business's bookkeeping functions, including daily transaction recording, payroll processing, month-end closings, and preparing monthly financial statements.

Adept in administrative operations, supporting smooth office workflows, managing documentation, and ensuring accuracy in financial and administrative processes. Proficient with the QBO Time app, quarterly tax filings, and preparing/submitting 1099s.

Office Manager/Bookkeeper: Company Confidential, Boise ID 2024-2025

October 2024-November 2025

Managed weekly and monthly bookkeeping, including reconciliations, billing, AP/AR, and financial tracking”

Prepared & submitted monthly billing to contractors and maintained accurate project financials

Tracked all projects, payments, and documentation to support smooth operations

Set up and manage QBO payroll processing, QBO Time application and submitting quarterly tax payments

Prepare and file year end 1099’s

Gather information for 3 work comp audits and meet with auditors for the interview.

Program Manager: Company Confidential, Boise ID

July 2024-November 2024

Manage rewards program for a CA-based client. Compile data, approve and submit

card orders.

Process ACH payments for reward cards and submitting multiple reports in association

with orders to external and internal recipients.

Prepare weekly bank wires for the CEO and assist in calling the bank for processing.

Office Manager: Boise Custom Windows, Boise, ID

June 2023-January 2024

Heavy Google calendar scheduling, appointments for owner and employees. Call intake ranged from 20-60 calls per day.

Scheduled installations with customers, subcontractors, and employees.

Worked closely with the team and customers daily on installations, changes, and upcoming projects.

Created invoices in QBO, processed payments, and sent final invoices. Collected outstanding A/R payments.

Managed the entire A/P and A/R process for vendors, subcontractors, and all insurance plans.

Processed Co-Op claims, prepared customer contracts, collected customer deposits, and made all bank deposits.

Managed company whiteboards multiple times a day with changes and new projects. Assigned projects to applicable employees.

Managed four email accounts.

Processed payroll in QBO and managed all benefits. Worked closely with benefit providers on changes and additions.

Managed Google Drive folders and uploaded documents daily.

Categorized all transactions in QBO and matched receipts for job costing.

Office Manager: Ace Handyman Services, Boise, ID

February 2022 to May 2023

Franchise-certified office manager for a new start-up.

Answer phones/emails, schedule project appointments working with customers and employees.

Gather details on projects and communicate effectively with team members.

Manage daily accounting activity in QuickBooks online. AR/AP, payroll journals, bank deposits,

Audit Profit and Loss reports and Balance Sheet.

Collect past due payments & process.

Process and audit employee documents with internal software programs and QuickBooks.

Create processes and workflow for field team and internal employees.

Assist owner with HR functions and onboarding processes.

CORE SKILLS

QuickBooks Online (QBO)

Catch-ups & Clean-ups

Transaction Categorization

Account Reconciliation

Monthly Financial Reporting

QBO Payroll Setup & Reporting

QBO Time App

Quarterly Tax Filings

1099 Preparation & Submission

SOFTWARE SKILLS

QuickBooks Online

QBO Payroll

QBO Time

Excel

Google workspace

Microsoft Office 365

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