Executive Assistant - Project & Operations Coordinator

SANDRA S. ESSARY - (Sandy)

602-***-**** *********@*****.***

QUALIFICATONS SUMMARY

SUMMARY:

Strengths include customer relations, scheduling, project planning and procurement and clerical support. Administrative professional with experience in HR (recruiting agency). Detail–oriented a good team player who communicates and achieves results with little or no supervision.

Proficient computer skills including Microsoft Word, Excel, PowerPoint, and Outlook (Microsoft Office Suite) Share point and many others WPM over 60.

Remote and hands on Technical Support of 14 states of PC onsite and remote equipment. Experienced with office equipment (fax, phone, scanners, copy machine etc.)

Self Starter with project management, organizational and time management skills. I have a can do attitude and jump in and take care of something when it needs to be done.

Experience with Concur, SAP, P-Card.

Shipping and receiving..

EDUCATION:

High School and some College

PROFESSIONAL EXPERIENCE:

Springfield Golf Resort Jun 2022 – current

Assistant as needed

Responsibilities:

Volunteer on Social Committee (Monthly meetings weekly/yearly activities planned)

Work as asssitant for golf resort use of database to admit guests. (as needed)

Volunteered to help publish Springfield Newsletter - MS Publisher use (Monthly)

Cynet, Intel - Remote Mar 2022 - May 2022

Executive Assistant I

Managed 3 managers calendars

Proactive self-starter who is also a team player, providing team building and supervision to support staff.

Able to multitask, managing heavy calendars, scheduling, high call volumes, as well as responding to over 200+ emails daily, drafting correspondence, mail merges, and video/phone conferencing.

Possesses a collaborative project management approach to deadlines by utilizing critical thinking, communications.

Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

Ensure all meetings and events run smoothly, inclusive of confirming attendees, preparing documents, ordering lunch, booking conference rooms, and providing all A/V needs.

Maintain the Request for Quote, outgoing and incoming requests and documentation

Create large presentations using PowerPoint and various video/film software

Use Microsoft Word, Excel, PowerPoint, Outlook365, Access, Project, Adobe Acrobat Pro DC, SharePoint, Visio and Skype for Meetings software

E-Team, Intel - Chandler, AZ Aug 2021 - Dec 20021

Administrative Assistant III

Responsibilities:

Performs routine administrative duties: handling incoming and outgoing email, assigns lockers and hangers and 2 managers schedules. Ordering and maintaining supplies, providing backup coverage to other administrative desks.

Experience with filing, typing, calendar keeping, book-keeping, creating, analyzing and running reports, coordinating and scheduling meetings and employee travel.

Assigns desks to new employees using Tririga, help them order desktop equipment, floor planning rearrangement meetings.

Fieldglass used for payroll.

Stanley Convergent Services - Kelly Services, Chandler, AZ Sep 2020 - Nov 2020

Project Coordinator

Responsibilities:

Sharepoint and Network file folder additions and file additions some SBN and Bill Trust downloads..

Use of Microsoft office and Onenote.

Wells Fargo- Apex, Chandler, AZ Feb 2020 – Jun 2020

Information Security Analyst II

Responsibilities:

Onboard and give access’s to new hires and internal transfers using various Wells Fargo applications (ART, Wow, IAM, Pass, BOTS, Wanda/Wow, Peoplesoft and many more).

Order, Monitors, Laptops, docking stations, keyboards/mice and headsets using Wells Fargo processes. Use of Zoom and conference numbers. Excel used for tracking new hire onboarding.

Intel (Ocotillo location)- AMPCUS – Chandler, AZ Jun 2019 – Feb 2020

Executive Assistant II

Responsibilities:

Assist other administrative assistants at the Ocotillo location with monitor setups, locker audits, new hire paperwork, help with New Employee Orientation training (NEO) setup. BAC to order Sit-Stands, repair orders etc.

Gatekeeper for SVP’s calendar with attention to accuracy and allocation of time to promote productivity. Reorganized and re-prioritized as appropriate. Followed through and ensured appropriate action on deliverables.

Arranged extensive domestic and international travel, including expense reporting.

Executed on over 15 Scientific Advisory Board meetings annually with up to 125 people in attendance. Responsible for contracts, travel and logistics, presentations, catering, and technology needs.

Coordinated logistics of programs and special events including team meetings, conferences, seminars

Ariba to order PEDs, Chairs and cabinets. Tririga (to run reports) to change/add space assignments. Share point for Admin folder, Basecamp and locker/lateral assignments. Skype for business.

Schedule conference rooms and run reports for lets meet application.

Project coordination and equipment procurement for each project..

Intel (Ocotillo location) - Edwards Vacuum - N-Star Contractor, Chandler, AZ Feb 2018 – May 2019

Administrative Coordinator

Responsibilities:

Coordinated EdwardsIQDemo Outlook Calendar with team leads and Intel Tool owners. Onboard new employees using Intel’s Fieldglass, FDO and Edward’s onboarding systems, keep reports up to date on Share point, P-Card.

Help new hires with logging in to both Intel and Edward’s PC’s, MS365 and other applications.

Keep warranty parts inventory, submit returns and return to stock in Wiings. Troubleshooting user issues and submit help desk tickets to both Intel and Edward’s helpdesks on behalf of these users. Ordered laptops through E-Req system for Edwards and Intel’s PC ordering systems.

Ordered tools, tool bags and cages to store them in through Amazon, Home depot and Uline.

Tracked and organized orders. Requested tablets on Edward’s site and set them up according to Edward’s specifications. Updated HMI’s for tool owners.

Ordered and installed software updates for the tablets. Coordinated and ordered lunches for day shift and night shift functions. Paid golf cart rental bills.

Kept a database in Share point to track these orders. Knowledge of Concur…Calendar Maintenance for 20 + jobs a day and 60 employees day and night shift work.

Wells Fargo - Apex, Chandler, AZ Mar 2017 – Feb 2018

Executive Assistant

Responsibilities:

Schedule, track and facilitate meetings with specific Wells Fargo leaders gather data, format and send to database managers to process and send back for further review.

Manage CEO’s calendars and set up meetings.

Brief the CEO for events and meetings, compiling background information for daily scheduling.

Prioritize events and meetings on the CEOs calendar; help ensure eective use of the CEOs time.

Interface with internal and external high-level executives, sta members, donors, and the BOD. .

Take minutes during meetings.

Input information into Excel, Sharepoint, Onenote and an Access database.

Profitable Accounting, Phoenix, AZ (remote) Jul 2009-Dec 2016

Administrative Assistant

Responsibilities: Dec 2013 - Sept 2017

Managed Champ Landscaping for client

Duties include, scheduling appointments and meetings for the work and the Owner (Results, Outlook), collections (invoices in QuickBooks), emailing and phone calls, software install, remote assistance (GotoMeeting, GotoAssist, and Results CRM), Answering questions from Contractors and Clients. Invoice and Timesheet check for Contractors in Results. Some payment input and invoices in QuickBooks. Normal office scanning (Adobe), filing, faxing. Server file organization and software updates, client reports in Results and QuickBooks. Created tracking spreadsheet for contracted hours monthly and quarterly that has changed the way clients are contacted and billed.

Trained clients on remote access software and how to upload documents to our share site. Published information to clients about how to do different things in QuickBooks and share.

Edited our website. Made procedure changes…Published requests for new employees, did interviewing, background checks and input them to Profitable Accounting’s payroll, did some PC and office training. Calendar management for Champ landscaping work.

Scheduling for Champ employees, hiring for Landscaping positions when needed. Client calls. Used Marathon scheduling software and MS365 to perform this function. Also first line of contact for customers and employees.

First Solar - Eastridge, Tempe, AZ Dec 2016 – Dec 2017

Administrative Assistant

Responsibilities:

Duties include tracking/maintained, departmental employee training records, vehicle registration records, tracking and shipping equipment to be calibrated, safety equipment, PPE, small warehouse origination and shipping equipment worldwide and receiving packages.

Purchasing of small solar parts and shipping to world wide locations.

Use of Power software, Share point and MS Office Suite.

Census taker for special Census, (US Government) Chandler AZ – P\T Jul 2015 – Oct 2015

Wireless tablet used to input data to remote database.

Fraternal Order of Police, Phoenix, AZ

Secretary Jan 2009 - Jul 2009

Responsibilities:

Duties include answering phones, maintaining membership records, cost analysis of food ordered that was used in weekly dinners and hall catering. Event planning and activities. Tracking spreadsheet created that showed losses and changes were made in how events were catered because of it.

Show rental halls and fill out appropriate contracts and collect monies.

Order supplies for kitchen and bar. Coordinate personnel needed for weekly Bingo meals (Wednesday and Thursday) and Friday dinners. Run errands as needed. Keep calendar of hall rentals on Fraternal Order of Police (FOP) website and send Outlook meeting notices for the FOP calendar.

Email members and associates of upcoming events.

Maintain email lists of members and associate members also handle personnel paperwork (HR). Keep lodge Board Members notified of upcoming events that need attention. Solicit local vendors for donations on behalf of benefits being held at the FOP lodge.

DSS Diversified Support Services, Scottsdale, AZ Oct 2006 – Oct 2008

Regional Manager

Staffing Coordinator/ Administrative Coordinator

Responsibilities:

Direct others in day to day operations of a staffing company. Complete company spreadsheets, logs, and attend APS required meetings.

Interview, and attend APS pre-placement interviews, hire and coordinate contractor jobs for APS at several Deer Valley locations, corporate office and other state wide locations. Input to staffing databases (Citrix, Lotus Notes and ACT). Submit forms to payroll and access requests to APS security.

DSS Diversified Support Services, Scottsdale, AZ - Continued

Provide clerical and leadership support to the office personnel. Make calls to possible contractors and complete personal information in databases.

DSS Feb 2005 - Oct 2006

Administrative Assistant

Responsibilities:

Provide clerical support to APS garage/transportation personnel including filing, typing, and answering phones. Also responsible for the following:

Input and close work orders in Maximo for vehicle repair

Rental equipment bill payment, record keeping and inventory control

Scheduling requests for vehicle repair and rentals.

Provide data input on special projects

Scanning all APS vehicle information into E-Docs, using Adobe.

QWEST COMMUNICATIONS, INC. Phoenix, AZ Feb 2007 - Sep 2007

Data entry Position P/T

Responsibilities:

Ran payment center equipment and keyed payments for extra income on Saturdays.

Technical Manager 2000 – 2004

Responsibilities:

Provided computer desktop support, troubleshooting and installation of hardware and software via on-site and remote software.

Coordinated migration of over 1000 finance organization users in 20 states from Netmail to Outlook. Project completed ahead of schedule.

On-Site Support Manager

Prioritized and responded to over 150 emails a day for troubleshooting and Outlook migration scheduling with complete customer satisfaction.

Ordered and tracked shipments of computer hardware and software.

Made travel arrangements for team members

Maintained computer software and hardware inventory for Finance department

Met with high level management on project status.

On-Site Support Manager, Idaho 1998 – 2000

Responsibilities:

Directed the on-site desktop computer hardware and software support for two call centers of 200 employees.

Supervised the opening of 2 new call centers which included the scheduling of computer installation, troubleshooting and password setup. Both call centers opened on time and with minimal computer issues.

Handled all new employee ID’s and system access to over 200 host systems which resulted in a seamless transition from training to on-desk.

QWEST COMMUNICATIONS, INC. Phoenix, AZ

Departmental Computer Support

Responsibilities:

Responsible for end-user computer support in five office locations which included request tracking, printer maintenance, software and hardware installation, troubleshooting, and password setup.

Supervised computer technicians performing computer upgrades in Albuquerque, NM, and Denver, CO.

Also responsible for Novell servers located in Albuquerque, NM.

Received several awards in quality of work and customer satisfaction.

Scheduled travel and meeting’s

Prepared presentations

Vacation and attendance tracking

Department supply ordering.

Receptionist/Customer Service – for USWEST Small Business Services and Profitable Accounting

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