Administrative Professional with 18+ Years Experience

Gina Liles

**** ****** **., #*** *******, TX ****2

***********@*****.*** Cell: 713-***-****

SUMMARY:

Talented and confident Administrative professional with over 18 years of experience overseeing the daily operations of large teams, in upwards of 30-40 resources, within large corporate organizations. Possesses strong organization skills required to maintain complex schedules and provide accurate calendar management for department management. Skilled in SharePoint Administration and advanced Microsoft skills including Word, Excel, PowerPoint and Outlook. Knowledgeable in general accounting processes, payables/receivables and expense management. Handled most of the HR functions for a large group, including onboarding, training and providing ongoing administrative tasks associated with staff management. Competent in handling meeting and event coordination, planning and execution. Great personality, known as the go-to person to get things done. Looking for the opportunity to thrive within a fast-paced dynamic work environment.

SKILLS:

Administrative Support

Accounts Payables and Receivables

Calendar Management

Culturally Diverse

Documentation Management

Expense Reports

Ability to Multi-Task

Human Resources

Meeting and Event Planning/Coordination

Multi-national Corporation

Presentations and Business Correspondence

Project Coordinator

Travel Management

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),

SharePoint Administration, Oracle, iProcurement,

Adobe Acrobat, Visio

Type at 50-55 wpm

EXPERIENCE:

Baker Hughes, Houston, TX September 2019 – October 2025

Site Administrator/Facilities Administrative Support

Provides Facility Administrative Support for a large Group within the Process & Pipeline Services Division.

Assists the Analysis Team with processing the Client Deliverables, which consists of copying the Data onto flash drives, creating an Ef128 in Oracle, creating Labels for the flash drives, and sending them to the Client. I am responsible for two of our largest customers, Kinder Morgan and Enbridge.

Goes to Inventory Dept. to pick up packages and flash drives.

Manages the Purchase Orders for the Site including Receiving Invoices in Oracle, under iProcurement.

Orders Office Supplies from Staples, utilizing the Staples website.

Handles Service Requests and general maintenance of the Site; such as Security cameras and access badge system, electrical services, printer issues, A/C problems/repairs, pest control, network services, and vending machines.

Inputs New Employees into the Net2 Access Control Badge Software. Deletes/revokes badge access when an employee leaves the Company. Assigns Temporary Contractor/Visitor badges.

Approves and Uploads Electricity and Water Invoices that are sent by Finance.

Sends out “All Employee” email notifications per the Manager’s request.

Opens and sorts the daily mail. Maintained the highest degree of confidentiality.

Handles the Banking Deposits for the US Region.

Coordinates meetings, conference calls and catering needs.

Assists with special projects as necessary and requested from Supervisor and/or members of the management team.

City of Pearland Animal Control Shelter, Pearland, TX September 2016 – September 2017

Volunteer: Cleaned kennels and walked the dogs. Assisted with adoptions.

M-I SWACO, A Schlumberger Company, Houston July 2002 – June 2014

Department Assistant III

Provided administrative support for 30-40 Engineers and Scientists within the ESAR Dept. (Environmental Solutions, Applied Research)

Reserved conference rooms and coordinated necessary arrangements for meetings such as catering, room accommodations and special equipment needed

Answered section calls and directed them to the appropriate person

Interfaced with senior managers and other departments within the company

Processed and coded invoices and journal entries into Oracle

Managed all travel arrangements, both domestic and international

Prepared Visa letters of guaranty and presentation for international travel

Typed meeting notes, memos, and any other correspondence as needed

Maintained Outlook calendar management for the department

Updated the organizational charts in PowerPoint

Produced monthly and quarterly financial reports from Oracle

Assisted with general accounting issues

Received inquiries from vendors, researched discrepancies and resolved issues with vendors, processed invoices for payment

Processed, tracked paperwork, entered, copied and filed invoices

Handled vendor related phone calls regarding invoice inquiries

Verified invoices against support documentation and route for appropriate approval and further processing and payment

Processed PCA's (Personnel Change Authorization) forms and sent them to Human Resources

Two years of experience preparing purchase orders for our Vendors

Handled confidential information with the utmost care and discretion

Created work instructions in PowerPoint and saved them on the SharePoint site

Performed administrator functions for department SharePoint site

Maintained the project code listing and assigned new codes as needed

Maintained computer inventory and ordered all office supplies

Managed assets and computers for my group, requested new computers through I.T. as needed

Distributed/sorted the mail

Mailed out documents and small parts via FedEx or DHL when necessary

Assisted with the new hire onboarding/off boarding process

Prepared monthly purchasing card statements (expense reports)

Troubleshot office machine problems and submitted maintenance requests

Accountable for disseminating communications throughout the department and all of R&E

Scanned and modified/converted documents with Adobe Acrobat

EDUCATION:

Houston Community College, Houston, TX

3.8 GPA and completed most of the core curriculum

Bellaire High School, Bellaire, TX

High School Diploma

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