Executive Assistant & Operations Professional with 20+ Years

CHARLOTTE FREYA BROOKS

PROFILE

Versatile and emotionally intelligent Executive Assistant and Operations Professional with over 20 years of experience supporting senior leaders across nonprofit, private, and diplomatic sectors. Adept at managing complex schedules, streamlining communication, and coordinating projects that span multiple stakeholders and time zones. Known for bringing structure, discretion, and warmth to fast-moving environments. Seeking to contribute to a mission-driven organization where organization and empathy go hand in hand.

SKILLS

Executive & Personal Support Complex Calendar Management Travel & Event Coordination Project Administration Written Communication Stakeholder Relations Research & Reporting Confidentiality & Discretion Process Optimization Nonprofit & Mission-Driven Work

EXPERIENCE

LEAD TRANSACTION COORDINATOR & PRINCIPAL BROKER

HOUSE FINCH REALTY – COLD SPRING, NY APRIL 2023–PRESENT Oversee all aspects of real estate transactions from contract to close, ensuring accuracy, compliance, and seamless client communication. Manage daily office operations, implement systems to improve efficiency, and maintain strong partnerships with attorneys, lenders, and inspectors. Lead branding and marketing initiatives, strengthening client experience and referral relationships.

ASSOCIATE BROKER

MCCAFFREY REALTY – COLD SPRING, NY JAN 2016–APR 2023 Supported a top-producing real estate team specializing in high-value residential and luxury properties. Managed contracts, deadlines, and communications among clients, attorneys, and financial partners. Directed property marketing, listing prep, and negotiation strategies, ensuring smooth, confidential transactions. PROJECT ADMINISTRATOR, USA BID COMMITTEE, U.S. SOCCER FEDERATION NEW YORK, NY MAR 2009–JAN 2011

Established and managed the Executive Office for the U.S. national bid to host the FIFA World Cup. Coordinated Board activities and communications for high-profile members including President Bill Clinton and Indra Nooyi. Organized major conferences and media events; prepared technical bid documents for FIFA submission. 20 Parsonage Street, Cold Spring NY 10516 917-***-**** **********@*****.*** MANAGER OF SPECIAL PROJECTS & EXECUTIVE OFFICE

SPORTS MUSEUM OF AMERICA – NEW YORK, NY NOV 2007–FEB 2009 Provided high-level support to the CEO and COO, managing board relations, VIP events, and executive operations. Coordinated with city agencies and media partners to produce public events and athlete appearances. Liaised with prominent trustees including Billie Jean King and Robert Kapito; recognized for composure and diplomacy. COORDINATOR, CHAIRMAN’S FORUM / EXECUTIVE ASSISTANT TO CAO GOLDMAN SACHS – NEW YORK, NY NOV 2006–NOV 2007

Supported the Chief Administrative Officer and global seminar series led by CEO Lloyd Blankfein. Managed international travel logistics, multi-currency expense reports, and event coordination across global offices. Oversaw scheduling and communications with senior executives and board members.

EXHIBITION DEVELOPER

CHICKEN & EGG PUBLIC PROJECTS – NEW YORK, NY FEB 2005–JUN 2006 Developed museum exhibitions from concept to opening; managed research, production, and media rights. Produced a documentary film accompanying the Museum of the City of New York’s New York Comes Back.

POLITICAL & RESEARCH OFFICER

CONSULATE GENERAL OF JAPAN – NEW YORK, NY SEP 2002–MAR 2004 Prepared policy analyses and briefing materials for the Ministry of Foreign Affairs and high- level visits. Drafted speeches and media content for Japanese officials during UN and bilateral meetings.

ADMINISTRATIVE ASSISTANT, OFFICE OF THE DEPUTY CONSUL GENERAL BRITISH CONSULATE-GENERAL – NEW YORK, NY DEC 2001–AUG 2002 Provided executive support and coordinated events for senior UK officials and media representatives.

DIPLOMATIC AIDE

DELEGATION OF THE EUROPEAN COMMISSION TO THE UNITED NATIONS – NEW YORK, NY MAY 1999–SEP 2000

Supported the Minister Counsellor for Political & Legal Affairs with calendar, travel, and meeting logistics. Authored reports and briefings on UN policy developments for EC headquarters in Brussels.

VOLUNTEER ACTIVITY

COLD SPRING FIRE COMPANY NO. 1, COLD SPRING NY

Interior firefighter trained in emergency responses, including; truck company operations, engine company operations, mountain and water rescue, vehicle extrications and EMS assists. Trainee apparatus operator/engineer.

EDUCATION

London School of Economics, London UK — MSc. 2001

University of Connecticut, Storrs CT — B.A. 1997

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