Executive Administrative Assistant with 10+ Years Experience

Sari Gadlin

*** ******** ******, **, *** York, NY 10025

917-***-**** **********@*****.***

Professional Experience:

Legal Executive Assistant (Brandes & Associates), NY, NY

**/**** – Present (part time)

Department Manager/Administrator (Barnard College: contract)

09/2022 – 04/2023

•Responsible for extensive calendar management for twelve person department.

•Reported to Chairman of the Chemistry Department.

•Responsible for coordinating all aspects of monthly department meetings including creating the agenda, coordinating the room, refreshments, A/V and all presentations.

•Responsible for purchasing and payment of all lab equipment and supplies and for updating service agreements with all vendors.

•Responsible for ordering supplies and maintaining all equipment.

•Responsible for tracking and paying all invoices for the department.

•Responsible for billing vendors and updating vendors service agreements.

•Prepared monthly expense reports and oversaw payments of all related expenses.

•Managed computer/data base input, and provided reports and records.

Legal Executive Assistant (Brandes & Associates), NY, NY

10/2018 - 06/2022

•Assisted with all aspects of running a small law firm specializing in Immigration Law.

•Met, greeted and processed intake of new client applications.

•Processed various immigration law documents with the help of Managing Partner.

•Answered phones, checked emails, processed new mail, filed, faxed and scanned and all administrative tasks.

•Paid all monthly office expenses.

Assistant to Chief Project Officer- (NYC School Construction Authority: contract) NY, NY 08/2017-08/2018

•Coordinated meeting schedules, travel arrangements, calendar management and tracked expenses.

•Responsible for telephone and written domestic and international communication, presentations, publications.

•Diligently attended, transcribed, recorded and entered all job site meeting notes into a database.

•Prepared monthly expense reports and oversaw payments of all related expenses.

•Managed computer/data base input, and provided reports, and records.

Executive Office Manager (American Friends of Yeshivot Bnei Akiva; New York, NY), NY, NY 08/2013 – 05/2017

•Provided administrative support to the Executive Director, Director of Development, Board of Directors.

•Responsible for telephone and written domestic and international communication, presentations, publications.

•Managed computer/data base input, and provided reports, records, and donation histories.

•Supervised and prioritized the daily and monthly calendars of meetings and conference calls.

•Arranged domestic and international travel itineraries and all other logistics.

•Coordinated all aspects of board meetings, transcribed and distributed meeting agendas and minutes.

•Maintained office supply inventory.

•Prepared monthly expense reports and oversaw payments of all related expenses.

•Created invoices/ utilized QuickBooks to oversee accounts and create financial reports and spreadsheets.

•Facility management. Responsible for all aspects of the workspace.

Executive Assistant (American Friends of Herzog Hospital) NY, NY

01/2010 – 06/2013

•Prepared written correspondence/reports, materials for publications/presentations.

•Coordinated calendar of events for Board meetings and organized special events/ direct mailing campaigns.

•Used QuickBooks to oversee accounts and create spreadsheets/financial reports.

•Managed computer database, input and maintained all data and provided fund raising reports, donor records.

•Researched foundations and coordinated with the Public Relations office to submit grant proposals.

Executive Assistant to President/Office Manager (Colucci & Company, Inc. New York, NY), NY, NY 01/2000 – 01/2010

•Provided administrative support/ managed the calendar of appointments for the President/ Director of Sales.

•Screened phone calls and created all correspondence including letters, memos, and presentation proposals.

•Planned and coordinated business development meetings/ conferences/ special events.

•Maintained office supplies

•Responsible for personal requests such as dining reservations, planning and coordinating private dinners, booking personal travel, running personal errands, gift buying and management of household staff at President’s house in the Hamptons.

•Negotiated favorable terms and pricing agreements with resorts, vendors, caterers, and other providers for services at special events

•Planned and coordinated business development meeting and events, corporate and private holiday parties, corporate team building events, meetings, and conferences.

•Introduced a marketing campaign that brought in many corporate and private clients.

•Prepared event proposals based on clients needs.

•Calculated and negotiated budgets and ensured that they are adhered to.

•Facility management. Responsible for all aspects of the workspace.

Skills: Microsoft Office Suite, Excel, Outlook, Google calendar, Google docs

Education:

Ithaca College; Ithaca, New York B.S. Sociology

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