Administrative Back-Office Specialist

Cristina C. Barbato

Administrative Back Office Support · Administrative Operations · Clerical Dallas, TX *************@*****.*** SUMMARY

Organized and detail-oriented professional with broad international experience in administrative support, office coordination, and back-office operations. Known for discretion, reliability, and strong organizational skills in multicultural environments. Skilled in document management, scheduling, reporting, recordkeeping, and maintaining structured workflows in both corporate and private settings. Focused exclusively on internal administrative functions.

OBJECTIVE

Seeking administrative and office support roles focused on back-office operations, document organization, scheduling, and internal process coordination. Open to roles where my organizational skills, discretion, and efficiency add value. Focused exclusively on internal administrative functions, with no client-facing or phone-based duties. SKILLS

Office organization (physical and digital files), expense tracking, accounts payable/receivable support, calendar and schedule management, vendor coordination, purchasing and office supply control, document preparation and simple reports, data entry, reporting, records management, procedure support, process coordination, handling confidential materials, problem-solving, task prioritization.

Tools: Word, Excel, Outlook, Google Drive.

Languages: Portuguese (native), Italian (fluent), English (functional advanced). EXPERIENCE

2022—Present — Independent Administrative Support

Independent administrative support providing administrative and back-office services, both remotely and on-site, for professionals, small businesses, and households. Responsible for organizing documents, maintaining digital and physical files, updating spreadsheets, managing records, preparing simple reports, tracking accounts, supporting vendors, coordinating schedules, managing emails, controlling supplies, and performing general administrative routines.

Literacy Achieves – Dallas, TX, USA (May 2018 – Jan 2021) Supported the leadership team with back-office operations, focusing on administrative workflows, documentation, scheduling, and internal process organization. Managed files, prepared reports and materials, coordinated schedules, assisted with event logistics, and maintained accurate records for program activities. Collaborated across departments to streamline procedures and ensure efficient internal support. Consistently upheld discretion, organization, and professionalism in a multicultural environment. Independent Work / Own Business – Dallas, TX, USA (Jan 2017 – Jan 2021) Provided administrative and organizational support for families and small businesses, with a strong emphasis on confidentiality and efficiency. Responsibilities included document and records management, expense tracking, coordination of services, vendor communication, and logistics support. Focused on back-office routines, ensuring accuracy, autonomy, and discretion in daily operations. CrossRoads Decopave – Dallas, TX, USA (May 2014 – Dec 2017) Provided administrative and back-office support for daily operations in both the U.S. and Brazil. Responsibilities included document preparation, record organization, scheduling, calendar maintenance, vendor and service coordination, expense and material tracking, and support for internal processes.

Independent Work – Dallas, TX and Rio de Janeiro, Brazil (Jan 2006 – Dec 2010) Performed administrative and organizational support with a focus on back-office routines, internal process optimization, document management, and file maintenance. Responsible for training and guiding teams in daily administrative tasks, ensuring organization, accuracy, and smooth internal operations.

Notable Previous Employers: Eni S.p.A. – Ente Nazionale Idrocarburi – Italy; Baxter International, Inc. – Brazil; and previously in hospitals and in Rio de Janeiro, Brazil, where I worked in hospital administration. EDUCATION

Bachelor’s Degree in Hospital Administration – UNAERP, University of Ribeirão Preto, São Paulo - Brazil (1998) CPR / AED / First Aid Certification – American Red Cross (2025)

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