Executive Assistant, HR or Education
Resume:
LORI DEARDORFF
Shawnee, Oklahoma *4804
*********.******@*****.***
PROFILE
I am an Administrative Leader with a warm and friendly demeanor and a firm open-door policy! I do my best to be skilled at conflict resolution. I pride myself on being a team builder who is acutely attentive to the needs of others. I am also a punctual problem solver and an avid multitasker. I have a track record of being an essential part of the team.
EXPERIENCE
Feb 14, 2025- Current
AP Coordinator, Cohesive Healthcare Management & Consulting, Shawnee, OK
Assist in the preparation of financial statements, reports, and invoices. Assisting with accounts payable and receivable
transactions. Maintain accurate financial records and reconcile bank statements Assisting with payroll and expense tracking and in internal and external audits by preparing necessary documentation. Make sure that all incoming mail is sent through Xurrent and approved. Once mail is approved, make sure that all invoices are placed in correct share files and named correctly, once they are paid making sure they are moved to archived. In charge of printing checks weekly to pay bills and
mail with invoices
April 8, 2024-Feb 14, 2025
HR Generalist, Cohesive Healthcare Management & Consulting, Shawnee, OK
Oversee the creation and maintenance of personnel files for all employees, conducts regular audits to ensure
the completeness and accuracy of personnel files and ensures that all required documentation is collected and retained as per legal standards. Prepares and submits regular reports on compliance status to team and clients. Point of contact for clients regarding HR compliance matters, compliance issues, policies, and best practices. Facilitate the implementation of new policies and procedures, ensuring understanding and adherence across the organization. Coordinates & executes the on-boarding process for new employees, collecting all new hire paperwork, to ensure a seamless transition into the organization.
April 16, 2023-April 8, 2024
HR Assistant, Cornerstone Specialty Hospital, Shawnee, OK
Coordinates & executes the onboarding process for new employees, collecting all new hire paperwork, completing drug tests in office, and background paperwork, to ensure a seamless transition into the organization. Act as a point of contact for new employees, addressing inquiries and providing ongoing support during the onboarding process. Liaise with various departments, including IT, facilities, and training, to coordinate onboarding activities. Administer and manage employee benefits programs, including health, dental, vision, retirement, and other fringe benefits. Respond to employee inquiries related to payroll, taxes, and deductions promptly and professionally. Resolve payroll-related issues, including W-2 statements, and FMLA. Execute end-to-end payroll processing activities, including data entry, calculation of wages, and verification of timekeeping records.
OCT 11, 2022-Feb 24, 2023
Supplier Administrator, Protiviti/Integris Health, Oklahoma City, OK
Maintain and update supplier attributes in IConnect. Work with suppliers via telephone and email to get required documents for vendor folders. Make sure that documents are prepared, organized, and maintained in vendor files. Keep Task updated and noted accurately so that others can stay updated. Work closely with AP and communicate with all teams.
May 23, 2022-August 26, 2022
Project Coordinator, BBG Real Estate, TECUMSEH-Remote from Dallas
Building jobs, reading surveys, data entry, reviewing title comments on ALTA Surveys or drafts, reviewing titles, documents, drafts, and coordinating with Client Managers, Directors, Project Managers and Professional Associates to ensure that timely informed communications are delivered to BBG clients, on time to close jobs when stated.
FEBUARY 1, 2022 – M AY 19, 2022
SUBING, AND OFFICE ASSISTANT, TECUMSEH SCHOOLS
Subbed for Tecumseh Middle school, Cross Timbers, Barnard, & Stem(Krouch), I have worked in Tecumseh Middle School, and Cross Timbers office and know how to run the wen-gage system, phone system, opening the doors to let visitors or others in, helped during testing, coping, filing, picking up attendance and lunch charges and getting it to the right places, worked recess, and helped with minor illnesses in the nurses office.
APRIL 2021- JANUARY 7, 2022
FINANCIAL AID COORDINATOR, SOUTHERN TECH
Managing the financial aid department, evaluating all suspension appeals, completing Common Data Report, FISAP Report, & IPEDS Report, making sure that we are up to date with compliance with the federal government and auditors, resolve all accounting discrepancies and irregularities in a timely manner, working with auditors, writing and updating standard operating procedures and organizing reports. Attend seminars, training, and conferences related to assigned duties.
OCTOBER 2020 – APRIL 2021
PHYSICIAN ASSISTANT COORDINATOR, OKLAHOMA CITY UNIVERSITY
Coordinate meetings, events, and other functions assigned. Provide administrative support for various program activities including faculty promotion, continuing education, professional development, student admissions, registration, and new student orientation. Collect and enter information for database and tracking system on program activities. Compile statistics and reports for program evaluation, compliance, and survey participation purposes. Prepare, organize, and disseminate class or conference schedules, course descriptions, outlines, syllabus, handouts, and other similar materials through close coordination with faculty. Assist in the design and preparation of drafts for marketing, public relations, and other informational materials, and follow through with assistance in editing; coordinate with Communications and Marketing to generate materials and web updates.
OCTOBER 2018 – AUGUST 13, 2020
DIRECTOR OF FINANCIAL AID, ROGERS STATE UNIVERSITY
Managing the financial aid department, evaluating all suspension appeals, processing all NCAA awards, manage all work- study students and work closely with HR on jobs for students, completing Common Data Report, FISAP Report, & IPEDS Report, making sure that we are up to date with compliance with the federal government and auditors, resolve all accounting discrepancies and irregularities in a timely manner, approving timesheets and setting up employees in the Paycom system.
Working with auditors on compliance policies and procedures on accounting, grants, and regulations, working closely with business office and admissions. My duties also included scheduling, interviewing, and hiring FA personnel. Being on board of Directors, my duties include the input of hiring HR personnel, managing the hiring and onboarding procedures for other departments within the college and coordinating with members of their departments to provide support to company employees regarding personal and professional incidents. I made all travel arrangements when it came to attending seminars, training courses, and conferences to make sure that all employees were staying up to date with upcoming changes within the FA guidelines.
DECEMBER 2017 – AUGUST 2018
DIRECTOR OF FINANCIAL AID & COMPLIANCE COORDINATOR, SOUTHERN NAZARENE UNIVERSITY
Manage financial aid department, administrator of all federal, state, and institutional programs, process and return Title IV funds, manage SAIG reports, Integrated Post-Secondary Education Data System (IPEDS) completion, run Fiscal Operations Report and Application Participate (FISAP) reports, reconcile all incoming aid, stay up-to-date with all federal guidelines, maintain and update agreements, revising policies and procedures, and making sure all departments work closely together. I added employees’ time into the system once they turned their paper timesheets in with signatures. The system was old and didn’t allow them to do it for themselves.
JULY 2008 – DECEMBER 2017
DIRECTOR OF FINANCIAL AID, ST. GREGORY’S UNIVERSITY
Manage financial aid department, administrator of all federal, state, and institutional programs, process alternative and private loans, undertake and return Title IV funds, manage SAIG reports, Integrated Post-Secondary Education Data System (IPEDS) completions, run Fiscal Operations Report and Application Participate (FISAP) reports, reconcile all incoming aid, close out all monthly, quarterly and yearly financial deadlines with auditors, certify and maintain veteran students, and stay up-to-date with all federal guidelines with the Department of Education. My duties also included scheduling, interviewing, and hiring FA personnel, approving timesheets in paycom and in CampsVue. My job is to host intro and exit interviews for employees, investigate employee complaints and lead presentations regarding workplace ethics, teamwork and productivity. They may also conduct performance reviews across departments to work with employees to create performance
improvement plans. Attend seminars, training, and conferences related to assigned duties.
EDUCATION
GRADUATED: MAY 2017
BACHELOR OF SCIENCE IN PSYCHOLOGY AND MINOR IN HUMAN RESOURCES, ST. GREGORY’S UNIVERSITY
GPA: 3.69/4.0 Cuma Lada
GRADUATED: MAY 2015
ASSOCIATE OF SCIENCE IN BUSINESS, ST. GREGORY’S UNIVERSITY
GPA: 3.68/4.0 Cuma Lada
EXPERIENCE
Poise, CampusVue, PowerFAIDS, Ellucian Colleague, Java and Jenzabar EX
Integrated Post-Secondary Education Data System (IPEDS) Reports
Fiscal Operations Report and Application Participate (FISAP)
Veteran Benefits (VA)
Oklahoma Tuition Equalization Grant (OTEG) & Oklahoma Tuition Aid Grant (OTAG) OK Promise
SAP
PeopleSoft
Central Process System (CPS)
Microsoft Office & Database programs, Windows, Suite
Oracle
Medical billing
Data Entry & Laserfiche
Wen-gage
QuickBooks
OneDrive
AR/AP - Accounting
Filing
Public Speaking
Excel reports
Payroll & Taxes
Organization & Customer Service
Banking Techniques
Task-Service Now & Oracle System
Outlook & Microsoft Teams
Paylocity
Experience with grants and/or contract
Adobe
4me Task manager
Sharepoint
AWARDS AND CERTIFICATIONS
Employee of the Year, St. Gregory’s University, Shawnee, OK: May 1, 2012
Philo Brasher Leadership Award, St. Gregory’s University, Shawnee, OK: April 27, 2017
NASFAA Verification Credentials, Shawnee, OK: April 1, 2016
NASFAA Application Process Credential, Shawnee, OK: May 3, 2017
NASFAA Cost of Attendance Credential, Claremore, OK: May 8, 2019
Contact this candidate