Accounts Receivable & Payable Specialist

Cecilia N Leftwich

Washington, DC

240-***-**** • *******@*******.***

SUMMARY OF QUALIFICATIONS

• Eighteen years of progressive accounting experience

• Strong communication skills—verbal, written, and listening

• Proficient in accounts payable, accounts receivable, and general ledger transactions

• Computer skills include Microsoft Office, Sage Intacct, Microsoft Dynamics SL, Microsoft Dynamics CRM, Deltek Vision netForum, iMIS, Concur, and Unanet WORK EXPERIENCE

October 2024-present

National Association of Attorneys General

Accounts Receivable Staff Accountant

• Collecting payments from members and accurately recording them in the appropriate system

• Updating member accounts based on payment or contact information

• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, refunds appropriately issued, uncollectible amounts are accounted for, and miscellaneous differences are cleared

• Perform daily cash management duties, including but not limited to, recordation of bank deposits, updating of cash receipts log and register, and posting of cash to the accounts receivable sub-ledger

• Monitor and collect accounts receivable by contacting members via telephone, email, and mail, if necessary, in a timely manner

• Prepare reports and provide analytical data relevant to accounts receivable so management can gain a better understanding of how collection efforts are progressing

• Reconcile accounts for the monthly or annual closing

• Provide additional support for A/P cycle by serving as backup for the accounts payable staff accountant

January 2023-September 2024

Robert Half (Contractor)

Accounts Payable Specialist

• Verified new vendors and obtained proper W-9 support

• Served as the central work-flow manager of receiving and routing vendor invoices

• Entered, and scanned approved and properly coded invoices and upport into the accounts payable module

• Reviewed invoices for accuracy and discount opportunities

• Analyzed outstanding invoices and provided list of payments for weekly check run

• Processed routine check disbursements, mailing the checks and filing voucher packets

• Recoeded electronic payments (ACH, wire, online payments, direct debits) into accounting software

• Followed up on outstanding checks and voided and requested stop-payments as necessary

• Reconciled vendor statements to outstanding vouchers

• Coded corporate card transactions and reconciled the credit card bill

• Reviewed and approved travel expense reports for compliance in accordance with the travel policy December 2018 to April 2022

National Association of Letter Carriers

Staff Accountant

• Prepared bank reconciliation for intercompany bank account

• Reviewed travel expense batches entered by the Accounts Payable clerks for accuracy and compliance

• Reconciled petty cash

• Reviewed 1099 vendor transactions and processed 1099s at year end

• Billed subsidiary organizations quarterly for shared expenses

• Prepared schedules for subsidiary Accounts Receivable accounts

• Coded and reconciled multiple credit card bills

• Processed and submitted ACH payments through Microsoft Dynamics to the bank

• Prepared prior year comparison trial balance reports for monthly closing March 2015-December 2018

American Society of Landscape Architects

Accounting Technician

• Processed invoices and travel expense reports for payment; ensured proper coding and approval

• Printed checks for accounts payable payments as well as initiated ACH payments weekly

• Processed check and credit card payments

• Reconciled intercompany accounts on a monthly basis

• Maintained and prepared schedules and journal entries for prepaid accounts

• Printed and uploaded over 150 monthly accounts receivable invoices

• Performed collections for accounts over 30 days past due

• Reconciled all cash disbursements monthly to assist with bank reconciliation

• Reconciled investment accounts monthly

• Maintained and processed monthly automated cash receipts

• Prepared and distributed 1099s

• Reviewed corporate credit card coding and entered the charges into the general ledger November 2006-March 2015

AMVETS National Headquarters

Accounting Assistant

• Processed cash receipts and prepare bank deposits using Remote Deposit

• Prepared accounts receivable invoices and monthly statements

• Prepared payroll journal entries

• Processed 200 accounts payable invoices and travel expense reports weekly using Fortis Blue workflow system; ensure proper coding and proper authorization

• Processed payments for accounts payable invoices on a weekly basis

• Monitored bank balances and initiate transfers if needed

• Reconciled petty cash on a monthly basis

• Prepared Form 1099s for vendors and Form 1096 for the IRS

• Assisted with month end closing by entering journal entries and bank reconciliations prepared by Controller into accounting software

• Performed general administrative duties including filing, copying, and word processing

• Maintained departmental files

• Performed other duties as required to support the Finance Department February 2006-November 2006

Office Team

Office Assistant

• Processed accounts receivable/payable transactions and cash receipts and verified that all invoices and cash receipts were coded correctly and approved by proper staff

• Performed general administrative duties including filing, copying, and word processing

• Maintained departmental files

• Updated members' records in the membership database from e-mail and mail requests

• Processed membership dues by applying payments in netForum membership database

• Performed other duties as required to support the Finance and Membership departments

• Provided Front Desk coverage during the receptionist’s lunch break and absences EDUCATION

1997-2001 Crossland High School Temple Hills, MD

Advanced Studies Diploma/General Studies

University of the District of Columbia

Associate’s Degree in Accounting-in progress

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