Data Entry and Accounts Payable Specialist Resume

Mildred Harper

**** *. *******

Chicago, IL *****

773-***-****(h) /773-***-****(c)

*******@*********.***

SUMMARY OF SKILLS AND QUALIFICATIONS

Administrator with strengths in accounts receivables/payables, billing, cash application, data entry and customer service. Strong analytical and problem-solving skills detailed oriented with strong organizational skills and proven ability to meet established deadlines.

EDUCATION

Governors State University

Currently pursuing Master’s degree in Public Administration

Bachelor of Arts in Business Administration, December 2013

Richard J. Daley College

Associate of Applied Science in Accounting, July 2011

Advanced Accounting Certificate January 2011

PROFESSIONAL EXPERIENCE

LHH/Greater Chicago Food Depository (GCFD) Chicago, IL

December 2022-February 2023

Accounts Payable Specialist

Matched vendor purchase orders for review, routed and assigned to appropriate assignee for payment approval.

Analyzed vendor invoices for review and payment through Micro Soft Dynamic software

Managed Accounts Payable inbox to allocated folders

Prepared bank Cash Log through Excel entry for Federal Express pickup

Connect Search/The Resurrection Project (TRP) Chicago, IL

May 2022-July 2022

Accounts Payable Specialist

Matched and entered invoices with auto debits

Paid, coded invoices for auto-payment

Scanned and entered invoices into Concur software

Created batches for Yardi entry, matched and posted recordings for auto-debit into MIP accounting software.

September 2018- October 2020

LaSalle Network/JLL Westmont, IL

AP Internal Auditor/Cash Management

Audit Daily Expense reports 300+ for Travel & Expense department

Contact employee via e-mail regarding expense reports

Update daily Excel sheet referencing expense reports

LaSalle Network/Chicago Public Schools Chicago, IL

August 2018

AP Admin Analyst

Processed 200 Invoices daily

Input invoice information with accuracy

Ensured invoice information with accuracy

Insight Global/ U.S. Department of Labor Chicago, IL

October 2017-December 2017

Case Analyst Processor

Review all applications in accordance with the applicable laws, regulations, standards and directives issues from the National Office of Foreign Labor Certifications.

Maintain accurate files

Generate documents, correspondence and reports using word processing and DOL databases

Validate the business status of employer

Obtain/review prevailing wage determinations, job orders, housing reports, recruitment reports and other supporting documents

Use DOL databases and spreadsheets to track all recorded and completed work

Davis & Associates Tax Preparation Chicago, IL

January 2014-June 2017

Office Manager

Enrolled individuals into a health care plan that was subsidized by Obama Care

Assisted customers with income tax preparation

Contact representative for all IRS inquiries and office support

Intake of payments and distribution of all refunds to patrons

Governors State University University Park, IL

Aug 2012-May 2013

Office Assistant (Work Study)

Provided and administered support services to Special Education department

Implemented customer service assistance to faculty, staff and students

Answered incoming calls from inner personnel and outward applicants

Maintained department and student records

Financial Staffers/Constellation New Energy Chicago, IL

Oct 07-Apr 08

Billing Analyst (Contractor)

Researched companies failed meter usage errors, reflecting monthly billing statements utilizing Lodestar data system

Entered billing adjustments (150) daily to client accounts

Quality assurance of bill review (1000) daily in a structured team environment

Special data-based projects when assigned consisting of extensive usage of Excel

Advanced Financial Resources/Ryerson Chicago, IL

May07-Oct 07

Cash Application Administrator (Contractor)

Reconciled accounts based on information provided through various departments with usage of AS400 application system

Performed bad-debt write offs (200 daily)

Analyzed outstanding issues on unapplied cash accounts due to reversals, misapplication of payments and transactions

Processed incoming payments from a lockbox for an open item

K-Force/Infor Technologies Chicago, IL

Apr06 – Sept06

Data & Quality Analyst (Contractor)

Investigated and analyzed data to ensure accuracy

Provided technical support to internal sales personnel

Completed projects as assigned and updated data in (Softrax software)

Contacted sales team to inquire on status of business data such as account product or sales order information

Resolved discrepancies errors disputes and open issues based on feedback from various department management

Managed workload effectively and supplied accurate account of work and time allocation

Equity Office Properties Westchester, IL

July 05-Feb 06

Account Receivable Coordinator

Reconciled accounts, cash application on daily basis to tenant’s portfolio via usage of

J.D. Edwards, AS400 and Enterprise one (People Soft) system

Prepared monthly billing invoices in a timely manner

Documented and collected on outstanding receivables with daily to monthly interactions with

Property Managers

Consulted with Leasing Administration regarding pro-rated rent, security deposits, escalation payments and lease holdovers.

Produced a high volume of customer service relations internally and externally

Fort Dearborn Life Insurance Downers Grove, IL

July 02-Nov 04

Group Billing Administrator

Administered customer service for collection resolution regarding insurance premiums

Reconciled and analyzed payments for entry into AS400 Genelco billing system upon remittance

Contacted various departments regarding discrepancies of policies that were enforced.

Communicated with brokers via telephone or e-mail to request information about insurance premiums

Prepared ASO billing invoices monthly for claims that were paid reimbursement

Journal entries to general ledger with usage of EAS accounting system

Unisom Maximus Consulting Solutions Chicago, IL

Apr01-July 01

Accounting Assistant (Independent Contractor)

Prepared billing invoices for accounts payable and accounts receivable for accounting department

Processed time and expense reports for consultants

Entered monthly updates into excel spreadsheet

Prepared weekly check-runs distributed and mailed

Furnished back-up administrative support

True North Communication/Wahlstrom Division Chicago, IL

Jan 97-Feb 01

Accounting Administrator

Dispensed client invoices to executives for review, maintained billing records.

Contacted clients to resolve billing discrepancies

Processed daily receivables and client prepayments into AS400

Prepared bank deposits daily for lock box processing and various clerical support

TECHNOLOGY

Working knowledge of Microsoft Office

Enterprise1(People Soft), Oracle (Lodestar)

J.D. Edwards, AS400/ Genelco AS400

Lotus Notes, Softrax, Filenet, Gestalt, Documentum and Ecims

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