Security-Driven Administrative Professional with Field Experience
Resume:
Vincent Smith
*** **** ** ** **********, D.C.
*******.*********@**********.***
Career Experience
Invoice & Procurement Specialist
National Institutes of Health - NIH -
Rockville, MD September 2022 to Present
•Process & track over 100 monthly invoices each with over $250,000 contract valuations.
•Expedite contract closeouts and expiring lines.
•Work within the NBS, AMBIS, NVision and other connected systems.
•Schedule Invoice Specialist & vendor meetings within Teams.
• Basic work with Excel spreadsheets and in Sharepoint. Weekend Concierge / Security Officer
Garda World Security - AARP Headquarters - Washington, D.C. January 2022 to Present
Security License - CPR certified
•Provide concierge level customer service. Sign in contractors, guests & employees.
•Report conditions inside office building while patrolling using scanner to scan barcodes along route.
Evening Administrative Specialist / Mailroom Management CareFirst Blue Cross Blue Shield - Fairfax,
VA June 2022 to February 2023
•Manage mailroom operations, train new employees and all review new administrative projects.
•Batch processed new claims, appeals, and escalations.
•Process incoming checks, cut new checks and reconcile all accounts.
•Input data into Excel spreadsheets and update member account mailboxes.
•Process all incoming and outgoing mail for all Northern Virginia branches. Supply Technician
Department of State - Washington, DC
October 2003 to May 2022
•Project manager in charge of all renovations and office moves for 2 large bureaus. Work with the Finance department to get financing for the construction, go over plans with designer and implement plans from demo to co-worker move-in.
•Inventory all new and existing equipment in our $2 million dollar IT and TV studios on an ongoing basis. Nationally recognized and certified inventory specialist.
•Drive the Secretary of State Spokesman to various events and meetings ensuring all timelines are met.
•Work with vendors to procure all office equipment/supplies to ensure that the office can operate at the highest level of efficiency and on budget.
•Process and distribute incoming high-level mail and packages ensuring all mail is received promptly.
•Over 20 years of working with Microsoft Office Suite. Senior Assistant Facilities Manager
Prudential Real Estate & Relocation
January 2001 to December 2003
•Managed $60 thousand dollar supply budget. Performed all purchases of equipment and day-to-day supplies.
•Promoted to Records Retention Manager and was main point of contact for all office file storage vendors. Audited over 8,000 client files a year before sending off-site.
•Maintained crucial database of all client files for two offices and tracked any files pulled for review. Invented and facilitated new code for inventoried files to ensure their integrity.
•Liaison for all telephone/copier/printer/fax technicians. In charge of swapping out underperforming equipment and purchasing new machines.
•Worked with minimal supervision with other departments and executives to help them communicate with corporate in Newark, N.J. on weekly conference calls and in-person meetings in our D.C. office.
Skills
• Concierge level customer service
• Office management
• Call Center
• Time Management/Self Starter/Over 3 years full time remote work
•Microsoft Office Suite
• Social Media strategy
• VIP/ Top Secret Clearance Communication skills
• Organizational skills
• Records Management
Education
Public Relations
Howard University - Washington, D.C., US
1991 to 1993
Certifications and Licenses
Inventory Management Specialist (ILMS)
ARIBA Procurement Certified
Guard Card
CPR Certification
Driver's License
BLS Certification
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