Administrative Assistant with Project Coordination Experience

Beth Mallaro

*** **** ******

Syracuse, NY *****

********@******.***

+1-315-***-****

Willing to relocate

Authorized to work in the US for any employer

WORK EXPERIENCE:

Grant Program Assistant

CORNELL UNIVERSITY

July, 2024-Present

Process Grant Applications, Allocate them to Grants, Assist Staff in applying for Grants, A/P, and A/R, Purchasing, Scheduling Meetings, Monitor Grant Inbox,, Data Entry in Grants Database, Follow Up with Grant Assistance, Scanning Grants, Confidential Documents, etc…

Project Coordinator:

SYRACUSE UNIVERSITY

May, 2023-Present

Logging, Tracking, and Entering Invoices into two spreadsheets, making sure they balance out daily, Scheduling Meetings, Seminars for the Director, Responsible for the thorough understanding and consistent, non-discriminatory application and monitoring of 3rd Party Attachment policies and procedures, and information systems within Upstate New York, and Coordination with Customers and Approved Vendors associated with Managers of Construction Inspections

Coordination with customers and approved vendors associated with management of special and post construction inspections

Developing understanding of applicable Syracuse University Standards, Attachment Licenses, Contracts and Legislation.

Management of data, software and trackers associated with inspection program. Regulatory reporting of 3rd Party Attachments inspection program

Coordination with Internal and External Teams pertaining to inspections

Coordination with owners for reconciliation towards remediation, Supporting third party for billing / invoicing associated with inspections

Assistant to the Dean, Madden School of Business

LEMOYNE COLLEGE - Syracuse, NY

January 2022 to Present

Schedule Daily, Weekly and Monthly Meetings, Make Travel Arrangements, Reserve Conference

Rooms for Staff, and Faculty, Scanning, Filing, Doing Deposits, Answering Phones, Assisting in other

departments, Scheduling Events, Making Arrangements for Guest Speakers, Scheduling Advisory Aboard

Meetings, Contact for Associates and Vendors, Assisting Dean, Assistant Dean, and two Associate Deans

with their needs in a daily basis.

Administrative Assistant

Vision Architects - N Syracuse, NY

March 2020 to January 2022

Process Payroll and Benefits for two local companies, A/P, and A/P Reports, Process Garnishments,

Vacation and Sick Pay, and provide Customer Service, Education and Instruction, HRIS Experience

Office Assistant

Syracuse University - Syracuse, NY

June 2017 to March 2020

ADP Payroll Software, ADP Computer System, Microsoft Word, Microsoft Office, Microsoft Suite, Excel,

Access, Outlook, PowerPoint, QuickBooks, PeopleSoft, AS 400, Lotus Notes, Succession Planning,

Community and Human Services, Microsoft Access, Social Media Management

SYRACUSE UNIVERSITY Syracuse, NY June, 2017- March, 2020

Office Assistant, Mechanical and Aerospace Engineering Department

Greet Students, Supervisor for Lab Safety, Supervisor of Graduate Students and Teacher's Assistants,

Process Purchase Requisitions, Travel Vouchers for Professors Graduate Assistants,

Assist with Payroll, Human Resource Pamphlets, Placing Orders for Professors, Updating Professor and

Students Directories.

Phones, Clerical Work

RM ARCHITECTS - Mattydale, NY

January 2014 to May 2018

at home) Mattydale, NY

01/2014-May, 2018

Payroll/ Administrative Assistant

Quickbooks: Processing Payroll, A/P and A/R Reports, Tax Reports.

Typing Reports, Doing Extended Surveys for Companies

Processing Payroll for Three Local Companies

Processing Reports for Clients

Office Assistant I, University Police

SUNY ENVIRONMENTAL SCIENCE AND FORESTRY - Syracuse, NY

November 2016 to June 2017

Assist Students and Employees with Parking Passes, Permits, Key and FOB Access, Data Entry into Two

Different Computer Systems, Answering Phones, Dispatching Calls, Filing, Faxing

Payroll Processor

ADP (Small Business Services) - New York, NY

November 2010 to December 2015

3+ Years Experience in Processing Payroll, Handling a Call Volume of 500+ Clients Weekly

Process Payroll from clients in ten different states

Calculate taxes, gross and net pay, bonuses, 3rd Party sick pay, worker's compensation, tipped and non-

tipped employee's, W2', W4's.

Communication with clients including employee inquiries; seek solutions to payroll issues

Hands-on production of weekly and bi-weekly payrolls; enter timesheets or validate on-line time entry

including process all changes and employee information including all changes to employee addresses,

withholdings, deductions income, garnishments and other adjustments; generate and review various

payroll reports

Excellent customer service, and problem solving skills

Manage Payroll Department (Addressing Client's Needs, Assisting Co-Worker's Questions and Problem

Solving) while Manager is Absent from work

Education

ASSOCIATES DEGREE in BUSINESS ADMINISTRATION

BRYANT and STRATTON COLLEGE - Clay, NY

BACHELOR’S DEGREE in Business Administration

Skills

• Accounts Payable

• QuickBooks

• PeopleSoft

• General Ledger Accounting

• Accounting

• Excel

• Access

• Office manager experience

• Bank Reconciliation

• Balance Sheet Reconciliation

• Journal Entries

• Financial management

• Proofreading

• Google Suite

• Learning technology

• Project management

• Analysis skills

• Customer service

• Workday

•Powerplan

• STORMS

• SAP

• Account Reconciliation

• Financial Analysis

• Sage

•GIS

• Accounts Receivable

• Event Planning

• Presentation skills

• Data analysis skills

• Budgeting

• Office manager experience (10+ years)

• Payroll

• Human resources (10+ years)

• Microsoft Excel

• Data entry

• Business Objects

• Leadership

• Microsoft Publisher

• NetSuite

• Bookkeeping

• Microsoft Office

• Social media management

• Purchasing

• Microsoft Powerpoint

• WordPress

• PCI

• Data collection

• Documentation review

• Budgeting

• Google Docs

• Financial Accounting

• Customer Relations

• Databases

• UCC law

• Computer hardware

• Performance marketing

• Tableau

• Google Analytics

• Analytics

• DoubleClick for Publishers

• Research

• Communication skills

• Curriculum development

• Experience working with students

Additional Information

Skills: Project Coordination, Financial and Budgeting Experience, Administrative,

Contact this candidate