Project Secretary/Accounts Specialist with 20+ Years Experience

*

Beena Renju Mathew

Project Secretary/Accounts Assistant

Indian Resident - Visa **********@*****.***

+971-**-******* +971-**-*******

CAREER OBJECTIVE

Dedicated and highly experienced Project Secretary/Accounts Assistant with over 20 years of diverse expertise in administrative support, financial management, and project coordination across various industries, including oil and gas and travel agencies. Demonstrated success in managing complex projects for leading organizations such as ADNOC and KGOC, with experience on both company and client sides. Seeking to leverage my comprehensive skill set in office administration, financial reporting, and stakeholder communication to contribute to the operational excellence and strategic objectives of a dynamic organization. Committed to delivering high-quality support, fostering effective collaboration, and ensuring the seamless execution of projects. EXPERIENCE HIGHLIGHTS

• Successfully managed administrative functions for large-scale projects with ADNOC and KGOC, ensuring seamless communication and coordination between company and client teams.

• Organized and maintained comprehensive project documentation, including contracts, reports, and correspondence, ensuring accuracy and accessibility for all stakeholders.

• Scheduled and coordinated meetings, conferences, and travel arrangements for project teams, optimizing time management and resource allocation.

• Processed invoices, expense reports, and purchase orders, maintaining accurate financial records and facilitating prompt payments.

• Implemented and maintained efficient filing systems, both electronic and physical, to streamline information retrieval and improve organizational efficiency.

• Maintained comprehensive project documentation, including contracts, reports, and correspondence, ensuring all records were up-to-date and easily accessible.

• Ensured compliance with industry regulations and company policies, contributing to the overall integrity and success of projects.

WORK EXPERIENCE

Technip Energies, France Abu Dhabi

Project Secretary June 2013 – Oct 2015 & Oct 2018 –March 2025 Projects: 1.0 MMBD Sustain Phase 1 – Surface Facilities Project (TARGET/ADNOC) Kuwait Gulf Oil Company-Dorra Project (KGOC)

Borouge 4 Project – EPC (TARGET/Borouge)

2

Electrification Of Mechanical Drivers (EMD) Project (ADNOC) Lower Zakum LZ LTDP-1 Project (ADNOC)

Upper Zakum 750k Project P-7531 EPC3 (ADNOC)

TMP1 Methanol Project (TOPSOE/PROMAN/ADNOC)

Hail & Ghasha Project (ADNOC)

Umm lulu Phase II Full Field Development Project Package 2 (ADNOC) Additional Gas Supply to Onshore & Flexibility Assurance at USSC (ADNOC) Jobs & Key Accountabilities

• Independently carried out all secretarial duties, ensuring smooth and efficient office operations.

• Managed the company filing system, maintaining organized and accessible records.

• Prepared and distributed Weekly and Monthly Project Progress Reports, providing timely updates on project status.

• Formatted documents and uploaded them to the Document Database (DDB) and Project Correspondence Board (PCB).

• Coordinated with Technip and clients to arrange meetings, handle correspondence, and manage incoming and outgoing documents.

• Organized site visits to the project, ensuring all logistical details were handled efficiently.

• Provided necessary information to the travel department and coordinated with the Accounts Department for travel arrangements.

• Prepared reports and updated the manager on project progress and other relevant information.

• Adapted to new office technologies as they were developed and implemented, enhancing office efficiency.

• Performed clerical functions as needed, including receiving guests and addressing general queries.

• Assisted the Project Manager with project-related needs, ensuring all tasks were completed accurately and on time.

• Maintained logs for incoming and outgoing correspondences and engineering documents

(Technical Queries).

• Scheduled meetings for the Project Manager and Senior Managers, ensuring all participants were informed and prepared.

• Provided general clerical and administrative support to the Project Manager, contributing to the overall success of the Project.

• Coordinated with the main office for Health, Safety, and Environment (HSE) inductions and other joining procedures for new employees.

3

Hilal & Associates

Accounts Assistant cum Secretary Jul 2008 – 2013

Jobs & Key Accountabilities

• Assisted the Department Head with all administrative functions, providing comprehensive support.

• Updated relevant records in the computer system, maintaining up-to-date and accessible data.

• Handled the company filing system, organizing and maintaining important documents.

• Scheduled and coordinated appointments and meetings as required, ensuring effective time management.

• Prepared Guarantee Amendment Forms for submission to the bank, ensuring accuracy and compliance with financial regulations.

• Generated and issued invoices to customers, maintaining accurate billing records.

• Compiled and maintained labor time sheets, ensuring precise tracking of employee hours.

• Independently executed all secretarial duties, contributing to the efficient operation of the office.

• Managed data administration and data entry tasks, ensuring the integrity and accuracy of information.

• Answered all incoming calls, took messages, and acted on them as necessary Omeir Travel Agency, Abu Dhabi

Accounts Assistant Feb 2001 – Nov 2005

Jobs & Key Accountabilities

• Reviewed daily sales reports for airline tickets to ensure accuracy and completeness.

• Entered ticket information into the computer system, maintaining up-to-date and accurate records.

• Prepared and generated computer sales reports, facilitating efficient tracking of sales activities.

• Issued invoices to customers, ensuring timely and accurate billing.

• Compiled and submitted detailed airline reports to respective airlines, maintaining compliance with reporting requirements.

• Manually prepared airline dollar reports using Microsoft Excel, ensuring precise financial tracking.

• Developed and presented monthly and yearly statistical reports to management, supporting informed decision-making.

Craft & Decor Est., Abu Dhabi 1998 – 2001

Secretary cum Accounts Assistant

Jobs & Key Accountabilities

• Assisted the Senior Accountant and Manager with all administrative functions, ensuring smooth and efficient operations.

4

• Independently carried out all secretarial duties, demonstrating strong organizational and multitasking skills.

• Managed the company filing system, maintaining accurate and accessible records.

• Scheduled and coordinated appointments and meetings as required, optimizing time management for senior staff.

• Answered all incoming calls, took messages, and addressed inquiries as necessary, providing excellent customer service.

• Prepared and maintained Debtors and Creditors lists, ensuring accurate financial tracking.

• Followed up on overdue accounts and took appropriate actions to resolve outstanding issues. EDUCATION

Bachelor of Commerce, Mahatma Gandhi University, India CERTIFICATIONS

• Diploma in Computerized Office Automation from DataPro Information

• Diploma in Microsoft Office from Alpha System, India COMPUTER AND SOFTWARE SKILLS

• Microsoft Word, Excel, and PowerPoint

LANGUAGES

• English

• Hindi

• Malayalam

REFERENCE

Aref Al Marzooqi

Project Manager-ADNOC

Mob No. 050-***-****

DECLARATION

I hereby declare that the information furnished above is true to the best of my knowledge. BEENA RENJU MATHEW Place: UAE

Contact this candidate