Senior Executive Assistant to C-Level Executives

Julianna M. Porter ********@*****.***

Senior Executive Assistant

PROFESSIONAL SUMMARY

A dedicated and dependable Senior Executive Assistant with vast experience in serving senior and C-level executives managing complex scheduling, event planning, streamlining processes, and resolving problems to bolster efficiency and drive company goals. Highly organized with the ability to interact effectively with all levels of management and adapt to changing priorities in a fast-paced environment. Demonstrate the highest degree of sound judgment, discretion, diplomacy, confidentiality, and professionalism handling sensitive and confidential information.

EMPLOYMENT HISTORY

Senior Executive Assistant Health & Human Services Washington, DC December 2024 – September 2025

Managed complex calendar schedules, appointments, meetings, speaking engagements, conferences, special projects and responded to email inquiries for the front office.

Prepared detailed reports, meeting agendas, business documents, presentations; filed, copied, and scanned documents, organized and tracked business engagements using Excel spreadsheet; maintained and filed documents in SharePoint database for quick access to critical documents.

Coordinated domestic and foreign travel logistics, flights, lodging, ground transportation, and prepared travel itineraries, authorizations, and vouchers through Concur travel system.

Processed expense reports by compiling receipts for reimbursements and submitted vendor invoices for payment.

Senior Executive Assistant Airbus US Space & Defense Arlington, VA August 2023 – May 2024

Performed complex administrative tasks and managed the day-to-day business activities for the Chief Executive Officer (CEO) and Board of Directors. Coordinated complex calendar schedules across multiple time zones, high-level meetings, appointments, speaking engagements, conferences, and special events.

Prepared agendas, letters, reports, presentations and assembled briefing materials for the Board. Answered and screened high volumes of telephone calls and responded to caller’s request; sorted mail, filed, printed, copied, and scanned documents. Responded to email inquiries in a timely manner.

Arranged domestic and foreign travel logistics, flights, lodging, ground transportation, travel agendas, authorizations, and vouchers in Concur travel system.

Compiled receipts and submitted expenses for reimbursements; processed vendor invoices for payment.

Senior Executive Assistant New York Life Insurance Company Washington, DC October 2022 – July 2023

Scheduled complex calendar meetings, appointments, speaking engagements, audio conferences, and high-level meetings for the Head of the Government Relations Department.

Prepared agendas, letters, reports, presentations and assembled briefing materials for the CEO hearings and engagements. Assisted the HR Department with onboarding and offboarding staff and handled office security protocols.

Arranged domestic and foreign travel, flights, lodging, ground transportation, travel agendas; processed expense reports for reimbursement and submitted vendor invoices for payment.

Answered and screened high volumes of telephone calls and responded to email inquiries; maintained electronic files in SharePoint and submitted data for Monthly Lobbying Disclosure Act Report Filings.

Senior Executive Assistant JP Morgan & Chase Co. Washington, DC April 2022 – July 2022

Provided high-level administrative support to the Head of the Regulatory Affairs Department; managed complex calendar schedules, meetings, appointments, speaking engagement and conference logistics.

Prepared agendas, letters, detailed reports, presentations and assisted with planning for internal and external events.

Coordinated domestic and foreign travel, lodging, flights, transportation, and prepared itinerary; processed expense receipts for reimbursements and submitted vendor invoices for payment.

Answered, prioritized, and screened high volumes of telephone calls and responded to email inquiries, updated contact list; maintained electronic files, copied, scanned, and printed meeting handouts.

Senior Executive Assistant MassMutual Life Insurance Co. Washington, DC July 2014 – March 2022

Served as the point-of-contact and managed the day-to-day office operations for the Head of the Government Relations Department.

Coordinated complex calendar meetings, appointments, speaking engagements, conferences and resolved calendar conflicts; drafted, edited, and reviewed documents, reports and tracked engagements.

Answered and responded to heavy volumes of telephone calls and email inquiries; arranged foreign and domestic travel, lodging, flights, ground transportation, and prepared itineraries.

Processed expense reimbursements and submitted vendor invoices for payment; collected and submitted data for the Monthly Lobbying Disclosure Act Reports Filings.

EDUCATION - Bachelor of Arts Degree Communication Studies May 2012

University of Maryland University College Adelphi, Maryland

PUBLIC TRUST SECURITY CLEARANCE - Active Public Trust Clearance July 2025

Department of Health & Human Services Washington, District of Columbia

SKILLS

Exceptional calendar management, organization, communication, and time management skills.

Self-starter and critical thinker with excellent attention to detail; effective problem-solver.

Flexible, and adaptable to changing environments with expertise in tracking engagements.

Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, SharePoint and Concur.

ACCOMPLISHMENTS

Developed a task-tracking system using Excel spreadsheet to track engagements and meet deadlines.

Revamped office protocols for standard processes to enhance efficiencies for team productivity.

Streamlined forms required to comply with foreign travel protocols and adhere to company policy.

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