Executive Assistant: Senior-Level

Carolyn Vining

503-***-**** ***************@*****.*** linkedin.com/in/carolyn-vining-998aa8b6/

EXECUTIVE ASSISTANT

Accomplished Senior Executive Assistant with over a decade of proven experience in providing comprehensive administrative support to C-level and senior executives. Expertly skilled in coordinating complex schedules, managing extensive travel arrangements, and facilitating high-level meetings across diverse industries. Demonstrates exceptional proficiency in utilizing Microsoft Office Suite to prepare detailed reports and presentations, enhancing communication and decision-making processes. Recognized for exceptional organizational capabilities, strong interpersonal skills, and a commitment to maintaining confidentiality and integrity in all dealings. Adept at multitasking, prioritizing tasks, and delivering timely results, making significant contributions to the effectiveness of executive teams.

Core Qualifications

●Executive Support: Extensive experience in providing high-level support to C-suite and senior executives, ensuring efficient operations and expert handling of sensitive information.

●Calendar Management: Proficient in managing complex calendars for multiple executives, coordinating seamlessly across different time zones and scheduling demands.

●Meeting Facilitation: Skilled in organizing and facilitating meetings, ensuring all logistics are handled efficiently and key stakeholders are effectively engaged.

●Communication: Strong oral and written communication skills, adept at interacting with all levels of an organization and maintaining high standards of professionalism.

Areas of Expertise

Project Coordination Travel Coordination Expense Reporting Data Analysis Event Planning Confidentiality Maintenance Stakeholder Engagement Report Preparation Presentation Development Office Administration Records Management Supply Management Hiring Processes Onboarding Process Improvement Time Management Team Collaboration

Technical Proficiencies

Microsoft Office Concur Keynote PeopleSoft Google Docs Taleo Oracle Ev5 E-Verify SharePoint Peerless Adobe Acrobat Microsoft Edge ADP WebEx Social Media Management

Professional Experience

Chick-fil-A 09/12/2021 – 09/01/2025

Senior Team Administrator

●Orchestrated and managed the demanding calendars of two Executive Directors, employing strategic prioritization techniques to optimize scheduling and maximize time allocation, ensuring seamless coordination of their activities and commitments.

●Anticipated and addressed diverse needs of AST team 2 and team 3, providing tailored solutions to enhance productivity and streamline workflows, fostering efficiency within the teams.

●Led travel arrangements, meeting coordination, and expense management, optimizing logistics and minimizing disruptions, significantly boosting operational efficiency.

●Cultivated a collaborative work environment by nurturing relationships with team members and stakeholders, promoting open communication and mutual support for optimal team dynamics.

●Assisted in recruitment processes, including candidate sourcing, screening, and interviewing, contributing to the acquisition of top talent and high-performing teams.

●Provided exemplary executive-level service at the Support Center, creating reports and presentations with Microsoft Office, updating ICMS for seamless operations, and delivering impactful support to visitors and stakeholders.

●Implemented innovative strategies to enhance communication and workflow efficiency between departments, facilitating seamless collaboration and information sharing across the organization.

●Spearheaded the implementation of new technologies and tools to automate repetitive tasks, streamline processes, and improve overall productivity.

●Acted as a liaison between senior management and frontline staff, effectively communicating directives, gathering feedback, and fostering a culture of transparency and accountability within the organization.

Crazy Daisy Books 07/2020 – 05/2021

Senior Executive Assistant to VP

●Orchestrated and flawlessly managed numerous summits, meetings, conference calls, and special events, ensuring not only their seamless execution but also fostering high levels of participation and engagement among attendees.

●Streamlined office communications by efficiently managing incoming mail and documents, typing correspondence across multiple platforms to optimize information flow and connectivity within the organization.

●Effectively scheduled appointments and meticulously maintained the main office calendar, playing a pivotal role in optimizing organizational efficiency and ensuring that all stakeholders were aligned and well-informed regarding upcoming events and commitments.

●Revolutionized operational workflows by meticulously maintaining filing and office systems, and efficiently coordinating all travel arrangements to support team mobility, thus contributing to enhanced productivity and flexibility within the team.

●Developed and delivered comprehensive reports and presentations utilizing advanced features of Microsoft Office, thereby empowering informed decision-making and strategic planning during team meetings, and effectively driving the achievement of organizational goals and objectives.

●Implemented innovative strategies to enhance communication and workflow efficiency between departments, facilitating seamless collaboration and information sharing across the organization.

●Acted as a liaison between senior management and frontline staff, effectively communicating directives, gathering feedback, and fostering a culture of transparency and accountability within the organization.

Thyssenkrupp Elevator 03/2019 – 06/2020

Senior Executive Assistant

●Spearheaded initiatives to enhance executive efficiency and bolster decision-making capabilities by providing comprehensive support to upper-level management, streamlining processes, and implementing strategies to optimize workflow dynamics.

●Demonstrated exceptional organizational prowess and time management skills by solely managing the daily calendars for five executives, ensuring seamless coordination of schedules and maximizing productivity across the board.

●Exemplified a strong commitment to financial stewardship by meticulously processing all expense reports, maintaining accurate financial records, and actively contributing to budget management decisions.

●Played a pivotal role in fostering project continuity and driving accountability within the organization by diligently documenting and managing meeting minutes, capturing crucial decisions and action items to propel initiatives forward with clarity and purpose.

●Implemented innovative technologies and tools to automate repetitive tasks, streamline processes, and improve overall productivity within the organization.

●Acted as a strategic advisor to senior management, providing valuable insights and recommendations to support informed decision-making and drive the achievement of organizational goals and objectives.

General Electric 09/2015 – 01/2019

Senior Executive Assistant

●Delivered expert service to the Company Officer/Vice President of Supply Chain for Industrial Solutions and GE Energy Connections, ensuring top-level support to senior executives across various departments.

●Established and maintained robust communication channels throughout the business, enhancing interdepartmental collaboration and efficiency.

●Managed daily schedules, coordinated meetings, and appointments, and facilitated interactions across all management levels, streamlining executive operations.

●Arranged complex travel itineraries and coordinated logistics, while also reconciling and submitting all Travel and Living (T&L) expenses, ensuring compliance and budget adherence.

●Reviewed, proofread, and ensured accuracy and completeness of various records, reports, and forms before dissemination, supporting the integrity of data used in report production.

●Spearheaded multiple projects and priorities, including organizing special events, conducting cost analyses, and analyzing administrative processes for improvements, thereby enhancing operational effectiveness and meeting critical deadlines.

●Collaborated with cross-functional teams to develop and implement strategic initiatives aimed at improving operational efficiency and driving business growth.

Additional Experience

Carters

Executive Assistant HR Admin

Travelport

Executive Assistant to VP Nikki Cook

Education

Master of Arts (MA) Community Counseling, Argosy University, Atlanta, Georgia

Bachelor of Arts (BA) Psychology, Minors: Politics, Communications, Oglethorpe University, Atlanta, Georgia

Languages

Native: English Intermediate: Spanish

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