Executive Administrative Assistant with 15+ Years Experience

JACQUELINE L. LINDSLEY

******************@*****.***- Cell: 607-***-**** – Monroe, CT 06468

Enthusiastic Administration Assistant with 15+ years of experience with well-developed administrative skills. Career-minded individual with talent for excellent executive support and customer service. Comfortable working in fast-paced demanding office environment. SKILLS:

• Recordkeeping / bookkeeping, data entry documentation, billing, and coding

• Payroll Systems ADP and Kronos

• Inventory systems/supplies, office equipment maintenance

• Memo preparation and detailed meeting notes

• Mail management, planning, and sensitive material handling

• Project Planning and Management

• Multitasking and prioritization

• Travel administration

• Event coordination

• Resident relations

• Phone call answering/multi-line phone system

• Scheduling

EXPERIENCE:

United Methodist Homes

Johnson City, NY 13790

Administrative Assistant

4/1994-4/2020

• Supervised front desk receptionist duties and responsibilities.

• Handled management of communication to executives by taking and making telephone calls, reviewing, and prioritizing mail and composing and typing correspondence.

• Organized and maintained filing and document management systems, by coordinating, archiving, and purging files.

• Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.

• Data entry and billing invoices and placed on PDRs for departments

• Directed customer /families’ communication to appropriate department personnel and offered information to resolve inquiries.

• Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.

• Maintained inventory in administrative building supply closet to prevent shortages of supplies.

• Coordinated events and department activities by acquiring venues, developing guest lists and organizing catering services.

• Arranged travel and hotel accommodation for business meetings and trips.

• Greeted visitors/families daily to handle inquiries or direct to appropriate persons.

• Prepared packages/mail for shipment by generating invoices and setting up courier deliveries.

Carolton Chronic and Convalescent Hospital

400 Mill Plain Road

Fairfield, CT. 06824

Payroll Assistant

3/15/2022-8/2/2025

• Collecting timesheet data and payroll information.

• Entering data into payroll and administrative databases and software programs.

• Maintaining accurate records of payroll documentation and transactions.

• Responding to payroll-related inquiries and resolving concerns.

• Performing account balance and payroll reconciliations.

• Preparing financial reports for accounting and auditing purposes.

• Preparing periodic payroll reports for review by management.

• Assist departments with the necessary forms and processes

• Compile and administer salary increase and retroactive pays, if any

• Perform other tasks as may be required or requested by superiors or administrators

• Set up file for new or rehire staff. Complete all paperwork as needed.

• Add new employees to payroll system and timeclocks.

• Approving PTO and Vacation hours as needed in all departments.

• Track all attendance and notified managers.

• FMLA- assisting staff with completion of paperwork for time off due to health etc.

• Workers Comp claims.

• PBJ reporting to CMS.

Education and Training:

Ridley-Lowell Business and Technical Institute- Binghamton, NY Medical Assistant

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